The New Public Benefit Entity (PBE) Reporting Framework Your one stop guide for preparing for the first-time adoption of the new PBE Accounting Standards required for Public Sector Entities and Registered Charities (and any NFP who chooses to prepare annual financial statements in accordance with GAAP). Audit | Tax | Advisory Contents Foreword.............................................................................................................................. 1 1. Who is required to report under the new PBE Framework? ............................................ 2 1.1 Financial Reporting Act 2013 ................................................................................................................ 2 1.2 Public Benefit Entities ............................................................................................................................ 2 2. The Public Benefit Entity Reporting Framework ............................................................. 4 3. Status of new PBE Accounting Standards ...................................................................... 6 4. The transition timeframe and process ............................................................................. 6 4.1 Transition Timeframe............................................................................................................................. 6 4.2 First-time-adoption................................................................................................................................. 6 5. Similarities between PBE Accounting Standards and NZ IFRS ...................................... 8 6. Planning for transition to the new PBE Framework ....................................................... 10 Appendix I Differences between PBE Standards and NZ IFRS ...................................... 12 Appendix II Differences between PBE Accounting Standards and old NZ GAAP ......... 29 Appendix III Application Study – Accounting for grant income ....................................... 34 Foreword Over the past 7 years there has been extended debate and review of the most appropriate source of accounting standards for Public Benefit Entities (PBEs) in New Zealand. The adoption of New Zealand equivalents to International Financial Reporting Standards (NZ IFRS) in November 2004 was viewed at the time as the achievement of the “holy grail” of accounting, a one-size-fits-all approach to financial reporting. Since the adoption of NZ IFRS this approach has proven impractical and has not met the objective of providing transparent and useful information to the users of financial statements in all sectors. As a result we have now moved to a multi-standard approach to financial reporting. These discussions have ultimately resulted in the development of a new Financial Reporting Framework (the “Framework”) approved by the External Reporting Board in March 2012. The new Framework will introduce different financial reporting requirements (i.e. different sets of rules) for for-profit entities and PBEs. For-profit entities will continue to report under NZ IFRS but PBEs, both public sector and private not-for-profits, will have to transition to a new suite of accounting standards, called PBE Accounting Standards. The PBE Accounting Standards are based on International Public Sector Accounting Standards (IPSAS). We expect the adoption of IPSAS based standards will not be a significant challenge for PBEs currently reporting under NZ IFRS. However for PBEs reporting under either old NZ GAAP or another form of Special Purpose Financial Reporting the transition will be significant. There are a number of differences between the frameworks that need to be worked through; the impact of these differences will be largely determined by the nature of the reporting entity. This publication provides a one stop guide for PBEs planning the transition from preparing annual financial statements in accordance with NZ IFRS (or old NZ GAAP) to the new IPSAS based PBE Accounting Standards. It is specifically applicable for those PBEs required to report under either Tier 1 or 2 of the PBE Financial Reporting Framework (i.e. those entities or groups with annual expenditure exceeding $2 million). Crowe Horwath is committed to ensuring a smooth transition for all our PBE clients switching to the new PBE Standards. We welcome the opportunity to discuss the content of this publication with you and your implementation plan. Les Foy Managing Principal Tel 04 587 0823 Cell 021 471 828 les.foy@crowehorwath.co.nz Anthony Heffernan Associate Principal Tel 04 587 0889 Cell 027 311 6446 Anthony.heffernan@crowehorwath.co.nz Crowe Horwath New Zealand Audit Partnership is a member of Crowe Horwath International, a Swiss verein. Each member of Crowe Horwath is a separate and independent legal entity. 1. Who is required to report under the new PBE Framework? 1.1 Financial Reporting Act 2013 The Financial Reporting Act 2013 (the “Act”) was passed on December 2013 and stipulates which entities are required to prepare general purpose annual financial statements from a statutory perspective. The effective date of the Act is provided in Section 4. General purpose financial statements are defined as financial statements prepared in compliance with generally accepted accounting practice (GAAP). The XRB under the Financial Reporting Act 1993 has the authority to define GAAP through the issuing of accounting standards and maintaining a Financial Reporting Framework. In summary the Act will: continue to require all Public Sector Entities to prepare general purpose financial statements and; introduce a new requirement for all registered charities and certain other not-for-profit entities to prepare general purpose financial statements. Public Sector Entities are defined in the Public Audit Act 2001 (entities that are audited by the Auditor-General), and all Officers of Parliament. Examples of public sector entities include central government, local governments, universities and district health boards. It is important to highlight the Act does not include mandatory financial reporting requirements for all notfor-profit entities. In general Incorporated Societies and Charitable Trusts who are not registered charities continue to have no statutory GAAP financial reporting requirements. Individual entities will need to consider the provisions of the Act carefully to assess whether they are subject to its requirements. 1.2 Public Benefit Entities Under the new Framework approved by the New Zealand External Reporting Board (XRB), the reporting requirements have been separated for for-profit entities and PBEs. It is critical that a reporting entity is correctly classified as either a for-profit entity or a PBE for financial statement reporting purposes. If Group financial statements are prepared the assessment is based on the primary activities of the Parent. 2 PBEs are entities whose primary objective is to provide goods or services for community or social benefit and where any equity has been provided with a view of supporting that primary objective rather than for a financial return to equity holders. PBEs include public sector but also private sector not-for-profits. Reporting entities are currently required to classify themselves as either a for-profit entity or a PBE, and we do expect this classification to change. We suggest entities will take the opportunity to review their current classification to ensure it continues to be appropriate given the move to separate standards for each sector. A PBE preparing financial statements in accordance with GAAP must prepare their financial statements in accordance with new Public Benefit Entity Reporting Framework once effective (refer to section 4). 3 2. The Public Benefit Entity Reporting Framework Under the new PBE Framework the basis for preparation of GAAP financial statements will be determined by the size of the reporting entity, measured by annual expenditure. The XRB has created 4 Tiers to define GAAP financial reporting requirements for PBEs. Tier PBE Tier Criteria PBE Accounting Standards 1 Publicly accountable PBEs or PBEs and annual expenditure over $30M Full PBE Accounting Standards (NZ IPSAS) 2 Non-publicly accountable PBEs and annual expenditure between $2M and $30M PBE Accounting Standards with RDR 3 Non-publicly accountable PBEs and annual expenditure between $125K and $2M PBE Simple Format Reporting – accrual based 4 Non-publicly accountable PBEs and annual expenditure less than $125K PBE Simple Format Reporting - cash based A reporting entity may move between tiers due to changes in expenditure when specific additional criterion within the Framework is satisfied. Expenditure Expenses are the total expenses recognised in the Statement of Financial Performance (and therefore include grants and donations). The size criterion is applied on a group basis comprising the parent and all its controlled entities (if any). Public Accountability All PBEs regardless of size are classified as Tier 1 entities if classified as publicly accountable. An entity is defined as publicly accountable if: a. its debt or equity is traded in a public market or is in the process of issuing such instruments; or b. it holds assets in a fiduciary capacity from a broad group of outsiders as one of its primary businesses. The following entities are always deemed to be publicly accountable: a. Issuers – as defined by the Securities Act 1978 b. Registered banks – as defined by the Reserve Bank Act 1989 c. Registered Superannuation Scheme – as defined by Superannuation Schemes Act 1989 NZ IPSAS IPSAS is an international set of financial reporting standards, closely aligned with International Financial Reporting Standards (IFRS) and adapted for the requirements of the public sector, with the primary aim of addressing not-forprofit accounting situations. It is proposed a modified version of IPSAS be 4 developed in New Zealand (NZ IPSAS) with further guidance and amendments for not-for-profit entities. RDR Entities reporting in accordance with NZ IPSAS with RDR will apply the same set of standards at Tier 1 entities, except they will have significant reduced disclosure requirements (RDR). Under RDR the Statement of Cash Flows is still mandatory there are no exemptions. Simple Format Reporting Simple Format Reporting is a new form of GAAP that has been proposed for public benefit entities with less than $2 million annual expenditure. Accrual accounting will be encouraged and required disclosures significantly reduced. Financial statements will be prepared in accordance with fill-in-the-box template financial statements. 5 3. Status of new PBE Accounting Standards The standards for PBEs under the new Framework are expected to be rolled out during 2013 – 2014, with the new framework effective for accounting periods commencing on or after 1 April 2015. The XRB Board plans to issue exposure drafts (ED) and then finalise and issue the suites of standards. Different release and submission dates will apply to each stage. PBE Standards PBE Public Sector PBE NFP Sector Tier 1 Full PBE Accounting Standards (NZ IPSAS) Issued May 2013 ED - Q4 2013 Final – Q4 2014 Tier 2 PBE Standards with RDR Issued May 2013 ED - Q4 2013 Final – Q4 2014 Tier 3 PBE Simple Format Reporting Accrual Issued November 2013 Issued November 2013 Tier 4 PBE Simple Format Reporting Cash Issued November 2013 Issued November 2013 In May 2013 the XRB issued a set of forty final standards for Tier 1 and Tier 2 Public Sector PBEs; and in November 2013 the same suite of standards was issued for not-for-profit PBES in Exposure Draft. The final standards and the EDs are all available to review on the XRB website – www.XRB.org.nz 4. The transition timeframe and process 4.1 Transition Timeframe The effective date of the new PBE Framework is accounting periods beginning on or after the following dates: Public Sector PBEs – 1 July 2014 Not-for-profit PBEs – 1 April 2015 (early adoption available) 4.2 First-time-adoption In the first year of preparing financial statements in accordance with the PBE Framework, the reporting entity must apply consistent accounting policies to all periods reported, including comparatives. 6 Therefore a Public Sector PBE with a 30 June balance date; will be required to present its first annual financial statements prepared in accordance with PBE Standards for the year ended 30 June 2015, together with: 30 June 2014 – balance sheet and profit and loss comparatives; and 30 June 2013 – balance sheet, prepared in accordance with the PBE Standards. Transitioning to PBE standards should be reasonably straightforward if you are currently reporting under NZ IFRS. The large majority of the recognition and measurement requirements between the two frameworks are consistent. The NFP sector is given an additional year to complete the transition to the new PBE Accounting Standards. 7 5. Similarities between PBE Accounting Standards and NZ IFRS The development of the PBE Accounting Standards by the XRB has been focused on ensuring differences between PBE standards (NZ IPSAS) and For-Profit Standards (NZ IFRS) were kept minimal. Upon issing the new suite of Public Sector PBE Standards, the XRB confirmed there is almost no “unnessary differences”. Summary Table of Differecnes Impact Differences are minor or limited to terminology differences Differences are limited to additional disclosures Differences in recognition and measurement of financial elements – but scope is fairly limited Differences in recognition and measurement of financial elements – widespread impact expected PBE Standards NZ IFRS equivalent Impact Appendix I PBE IPSAS 1 Presentation of Financial Statements NZ IAS 1 1.1 PBE IPSAS 2 Cash Flows Statements NZ IAS 7 1.2 PBE IPSAS 3 Accounting Policies, Changes in Accounting Estimates and Errors NZ IAS 8 PBE IPSAS 4 The Effects of Changes in Foreign Exchange Rates NZ IAS 21 PBE IPSAS 5 Borrowing Costs NZ IAS 23 PBE IPSAS 6 Consolidated and Separate Financial Statements NZ IAS 27 1.4 PBE IPSAS 7 Accounting for Investments in Associates NZ IAS 28 1.5 PBE IPSAS 8 Interests in Joint Ventures NZ IAS 31 PBE IPSAS 9 Revenue from Exchange Transactions NZ IAS 18 PBE IPSAS 10 Financial Reporting in Hyperinflationary Economies NZ IAS 29 PBE IPSAS 11 Contruction Contracts NZ IAS 11 1.7 PBE IPSAS 12 Inventories NZ IAS 2 1.8 PBE IPSAS 13 Leases NZ IAS 17 PBE IPSAS 14 Events After the Reporting Date NZ IAS 10 PBE IPSAS 16 Investment Property NZ IAS 40 1.3 1.6 8 PBE Standards NZ IFRS equivalent Impact Appendix I PBE IPSAS 17 Property, Plant and Equipment NZ IAS 16 PBE IPSAS 19 Provisions, Contingent Liabilities and Contingent Assets NZ IAS 37 PBE IPSAS 20 Related Party Disclosures NZ IAS 24 PBE IPSAS 21 Impairment of Non-Cash-Generating Assets NZ IAS 36 PBE IPSAS 23 Revenue from Non-Exchange Transactions No equivalent 1.11 PBE IPSAS 25 Employee Benefits NZ IAS 19 1.12 PBE IPSAS 26 Impairment of Cash-Generating Assets NZ IAS 36 PBE IPSAS 27 Agriculture NZ IAS 41 1.13 PBE IPSAS 28 Financial Instruments: Presentation NZ IAS 32 1.14 PBE IPSAS 29 Financial Instruments: Recognition and Measurement NZ IAS 39 1.14 PBE IPSAS 30 Financial Instruments: Disclosures NZ IFRS 7 1.14 PBE IPSAS 31 Intangible Assets NZ IAS 38 1.15 PBE IPSAS 32 Service Concession Arrangements Grantor No equivalent Not applicable PBE IFRS 3 Business Combinations NZ IFRS 3 No differences PBE IFRS 4 Insurance Contracts NZ IFRS 4 No differences PBE IFRS 5 Non-Current Assets Held for Sale and Discontinued Operatons NZ IFRS 5 No differences PBE IAS 12 Income Taxes NZ IAS 12 No differences PBE IAS 34 Interim Financial Reporting NZ IAS 34 No differences PBE FRS 42 Prospective Financial Reporting NZ FRS 42 No differences PBE FRS 43 Summary Financial Statements NZ FRS 43 No differences PBE FRS 46 First-time adoption of PBE Standards by Entities Previously Applying NZ IFRSs No equivalent First-time adoption PBE FRS 47 First-time adoption of PBE Standards by Entities Other Than Those Previously Applying NZ IFRSs No equivalent First-time adoption 1.9 1.10 9 6. Planning for transition to the new PBE Framework In our experience the effective implementation of a new financial reporting framework such as the PBE Accounting Standards requires advance planning. It is critical that you are supported by people with the necessary knowledge and experience applying the IPSAS based standards in practice. A working knowledge of the standards will reduce the level of effort and resources required to complete the transition. Our experience on similar projects has confirmed that any change to your annual financial statements will also results in changes to staff training requirements, systems to track additional information, and related internal controls. Our conversion methodology involves a four-phased approach designed to implement the changes across the entire organisation. Phase 1 Phase 2 Phase 3 Scoping and planning Solution development Implementation Phase 3 Phase 4 Follow - upFollow-up Transactional accounting Non -routine accounting Identify applicable differences and assess their impact Business management Information systems Internal controls Knowledge transfer/sharing Industry issues Project management How can we help? We can provide assistance by completing the entire implementation plan for you, providing you with the required support to complete implementation in-house or provide ad-hoc services on request. Some of the services we offer to assist you in your implementation plan include: Completing the impact assessment report to identify the applicable differences between the PBE Standards and NZ IFRS (or old NZ GAAP), including an initial assessment of their impact. Drafting the implementation roadmap based on differences identified. 10 Preparation of accounting position papers where changes in accounting policies are required or choices are available. Drafting the first annual report prepared in accordance with PBE Tier 1 or Tier 2 financial reporting requirements. 11 Appendix I Differences between PBE Standards and NZ IFRS The following tables set out the significant presentation, recognition, measurement and disclosure differences between PBE Accounting Standards issued by the XRB for Tier 1 and Tier 2 Public Sector PBEs in May 2013 and NZ IFRS as effective for accounting periods commencing 1 January 2013. PBE IPSAS NZ IFRS Impact 1.1 Presentation of Financial Statements (PBE IPSAS 1) Name of Income Statement Statement of Comprehensive Revenue and Expenses. Statement of Comprehensive Income Other general terminology changes throughout the disclosure requirement. Changes limited terminology changes; template annual financial statements will require updating. Entities will have the ability to use terminology that meets the financial statement user needs. Presentation requirements General terminology changes throughout the presentation requirements; e.g.: Revenue Surplus or deficit Statement of changes in net assets General terminology changes throughout the presentation requirements; e.g.: Income Profit or Loss Statement of changes in equity Extraordinary items PBE IPAS 1 does not specifically prohibit the recognition of items as extraordinary items. Prohibits the recognition of items as “extraordinary” We would not expect a change from current practice, however these is more scope to classify a movement as extraordinary. 12 PBE IPSAS NZ IFRS Impact Exempt from cash flow statement under differential reporting. All reporting entities required to present a cash flow statement under PBE Framework. 1.2 Cash Flow Statements (PBE IPSAS 2) Requirement to present Cash Flow Statement Statement of Cash Flows mandatory for Tier 1 and Tier 2. 1.3 Accounting for the effects of changes in Foreign Exchange Rates (PBE IPSAS 4) Accounting for Foreign Operations Silent on accounting for gains or losses on disposal of foreign operations. Explicit guidance provided for accounting for gains or losses on disposal of foreign operations. All reporting entities required to present a cash flow statement under PBE Framework. 1.4 Consolidated and Parent Financial Statements (PBE IPSAS 6) Accounting for Controlled Entities in Parent Financial Statements Investments in controlled entities, jointly controlled entities and associates shall be accounted for: at cost; or as a financial instrument; or using the equity method. Investments in subsidiaries, joint ventures and associates shall be accounted for: at cost; or as a financial instrument. The PBE standards provide an additional accounting policy choice to account for investments on controlled entities, jointly controlled entities and associates in the separate parent financial statements. No change required to current accounting policy. Accounting for minority interests IPSAS requires that where losses applicable to a NZ IFRS requires the applicable portion of total The value of minority interests shown in 13 PBE IPSAS NZ IFRS Impact minority interest exceed the value of that minority interest on the consolidated entity’s balance sheet, the excess is to be allocated against the majority interest (except where the minority interest has a binding agreement to make an additional investment to cover losses. comprehensive income (including losses) is always allocated to a minority interest even if it results in the minority interest having a deficit balance. consolidated financial statements may differ from that previously reported under NZ IFRS – we expect the accounting for minority interests to be rare in the NFP Sector. Accounting for changes in ownership interests in a subsidiary without a loss of control No specific guidance provided. Changed in ownership interests of a subsidiary without a loss of control is accounted for as an equity transaction through the Statement of Movements in Equity. We expect NZ IFRS to be used as authoritative guidance and there expect no change in practice. NZ IFRS prescribes how to account for the loss of control of a subsidiary in detail, including recognising any remaining investment at fair value. We expect NZ IFRS to be used as authoritative guidance and there expect no change in practice. NZ IFRS provides guidance on how a new parent entity, resulting from a group restructure, will measure the cost of its investment in the original parent. We expect NZ IFRS to be used as authoritative guidance and there expect no change in practice. Accounting for loss of control of a subsidiary Less prescriptive guidance is provided in comparison to NZ IFRS, IPSAS requires that the remaining carrying investment at the date that an entity ceases to a controlled entity shall be measured at fair value. Group restructures No specific guidance provided. 1.5 Investments in Associates (PBE IPSAS 7) Equity Accounting 14 PBE IPSAS NZ IFRS Impact Equity accounting only required for those associates in which an entity holds an ownership interest in the form of a shareholding or other formal equity structure. Equity accounting is required for all investments in associates regardless of the basis of significant influence. Minor technical difference. Some investments in associates may not continue to be equity accounted under PBE IPSAS; where there is no formal equity structure (for example Trusts). 1.6 Revenue from Exchange Transactions (PBE IPSAS 9) Revenue from exchange transactions versus non-executive transactions Contains explicit guidance to identify whether revenue is from exchange or non-exchange transactions. NZ IFRS does not distinguish between revenue from exchange and non-exchange transactions. In the PBE suite, revenue is now covered by two separate standards, one for exchange and one for non-exchange. Entities will need to identify whether revenue is from an exchange or non-exchange transaction to ensure revenue is accounted for in accordance with the appropriate accounting standard. Recognition of Sale of Goods Revenue Sale of goods revenue can only be recognised when specific conditions are satisfied, including that the cost incurred in respect of the transaction be measured reliably. Further guidance on this requirement is not specifically provided under PBE IPSAS. Sale of goods revenue can only be recognised when specific conditions are satisfied, including that the cost incurred in respect of the transaction be measured reliably. NZ IAS 18.19 provides additional guidance on this requirement: Revenue and expenses that relate to the same transaction or other event are recognised simultaneously; this process is commonly referred No significant differences in accounting are expected, the principles of revenue recognition are consistent. Where additional guidance is not provided under PBE Standards, NZ IFRS can be used as authoritative support 15 PBE IPSAS NZ IFRS Impact to as the matching of revenues and expenses. Expenses, including warranties and other costs to be incurred after the shipment of the goods can normally be measured reliably when the other conditions for the recognition of revenue have been satisfied. However, revenue cannot be recognised when the expenses cannot be measured reliably; in such circumstances, any consideration already received for the sale of the goods is recognised as a liability. Dividends from Pre-acquisition Profits Dividends on equity securities carried at cost received from pre-acquisition profits are not recognised as revenue but deducted from the cost of the security. All dividends on equity securities are recognised as revenue. Requires a change in accounting policy from current practice. Any impairment of the investment as a result of dividends from pre-acquisition profits is treated as a separate transaction Impact not expected to be wide spread and limited to equity investments carried at cost. NZ IFRS includes the following interpretations for the recognition of revenue in specific transactions: NZ SIC 31 – Barter Transactions Involving Advertising Services NZ IFRIC 13 – Customer Loyalty Programmes NZ IFRIC 15 - Agreement for the Construction of Real Estate NZ IFRIC 18 – Transfer of Assets from Customers The absence of specific guidance under PBE IPSAS may result in some entities accounting for these transactions differently. Revenue Recognition Interpretations Not all the interpretations included with NZ IFRS have been incorporated into the PBE IPSAS standards. However, where no guidance is provided under PBE IPSAS for a specific transaction, an entity should refer to NZ IFRS as authoritative support. In addition the principles of revenue recognition are consistent between the two sets of standards. 16 PBE IPSAS NZ IFRS Impact When it is probable that total contract costs exceed total contract revenue, the expected losses shall be recognised as an expense immediately. Under PBE Standards an expected deficit on a construction contract should be recognised immediately unless it was intended that the contract cost would be fully recovered at the outset. 1.7 Construction Contracts (PBE IPSAS 11) Total expected costs exceed contract income An expected deficit on a contract is to be recognised only when it is intended at inception of the contract that contracts costs are to be fully recovered from the parties to the construction contract. We would expect this difference will be applicable to mainly the Public Sector and will have limited impact (if any) on NFPs. IPSAS reflects that some public sector entities might enter into construction contracts for less than full recovery i.e. government assistance is provided. In this instance the expected loss is recognised over the life of the contract. 1.8 Inventories (PBE IPSAS 12) Non-Exchange Transactions Where inventories are acquired through a nonexchange transaction, their cost shall be measured at their fair value as at the date of acquisition. Where inventories are acquired at no cost, or for nominal consideration, the cost shall be the current replacement cost as at the date of acquisition. The measurement of inventories at fair value at the date of acquisition is unlikely to be materially different than current replacement cost. 1.9 Property, Plant and Equipment (PP&E) (PBE IPSAS 17) 17 PBE IPSAS NZ IFRS Impact The PP&E standard specifically includes within its scope heritage assets. No specific guidance provided in relation to heritage assets. Some assets are described as heritage assets because of their cultural, environmental, or historical significance. Examples of heritage assets include historical buildings and monuments, archaeological sites, conservation areas and nature reserves, and works of art. No specific disclosure requirements in relation to unrecognised (i.e. off balance sheet) heritage assets. PBE’s will be required to assess their current treatment of heritage assets. The treatment under NZ IFRS has been varied because the standard has allowed for different interpretations. Heritage Assets PBEs will not be able to de-recognise heritage assets that were previously recognised on the balance sheet. A key characteristic of heritage assets is they are typically not held (or used) to generate future cash inflows. Heritage assets in many cases will not be recognised on the balance sheet, because they do not meet the asset recognition criteria - it is not probable that future economic benefits or service potential associated with the item will flow to the entity. In these circumstances, the financial statements require disclosure of: the nature of an unrecognised heritage assets; and where the current information is available an estimate of the fair value of the heritage assets (i.e. insurance value). No RDR exemptions. 18 PBE IPSAS NZ IFRS Impact Allows a choice between a class of asset basis or an individual asset basis when accounting for revaluations of PP&E. Asset revaluations must always be done on a class of asset basis. Revaluation of PP&E Requires accounting for revaluation only on a class of asset basis. Fairly consistent with current practice. Under the class of asset basis, revaluation increases and decreases, relating to individual assets within a class of PP&E, may be offset against each one another. Under an individual asset basis revaluation increases and decreases are accounted for separately for each specific asset within the asset class and cannot be offset against revaluations increases or decreases of other specific asset. 1.10 Related Party Disclosures (PBE IPSAS 20) Defining Related Parties Related party means parties are considered to be related if one party has the ability to: a. control the other party, or b. exercise significant influence over the other party in making financial and operating decisions, or c. the related party entity and another entity are A related party is a person or entity that is related to the entity that is preparing its financial statements. a. A person or a close member of that person’s family is related to a reporting entity if that person: i. has control or joint control over the reporting entity; ii. has significant influence over the The principles of defining related parties are similar; however there are subtle differences in the definitions at a detailed level. PBE’s will be required to review their policies and procedures for identifying related parties. 19 PBE IPSAS subject to common control. Related parties include: a. Entities that directly, or indirectly through one or more intermediaries, control, or are controlled by, the reporting entity; b. Associates; c. Individuals owning, directly or indirectly, an interest in the reporting entity that gives them significant influence over the entity, and close members of the family of any such individual; d. Key management personnel, and close members of the family of key management personnel; and e. Entities in which a substantial ownership interest is held, directly or indirectly, by any person described in (c) or (d), or over which such a person is able to exercise significant influence. NZ IFRS Impact reporting entity; or is a member of the key management personnel of the reporting entity or of a parent of the reporting entity. b. An entity is related to a reporting entity if any of the following conditions applies: i. The entity and the reporting entity are members of the same group. ii. One entity is an associate or joint venture of the other entity (or an associate or joint venture of a member of a group of which the other entity is a member). iii. Both entities are joint ventures of the same third party. iv. One entity is a joint venture of a third entity and the other entity is an associate of the third entity. v. The entity is a post-employment benefit plan for the benefit of employees of either the reporting entity or an entity related to the reporting entity. If the reporting entity is itself such a plan, the sponsoring employers are also related to the reporting entity. vi. The entity is controlled or jointly controlled by a person identified in (a). iii. 20 PBE IPSAS NZ IFRS Impact vii. A person identified in (a)(i) has significant influence over the entity or is a member of the key management personnel of the entity (or of a parent of the entity). Related Party Disclosures Disclosure of Related Party Transactions PBE IPSAS only requires related party disclosures for transactions that have not occurred within a normal supplier relationship on terms and conditions no more or less favourable than those which it is reasonable to expect to have been received if dealing with an entity on an arm’s length basis. In general NZ IFRS requires disclosure of all related party transactions in the year, including the nature of the transaction, the amount, any outstanding balances and commitment to related parties. On adoption of PBE IPSAS the volume of related party disclosures will likely decrease, as disclosure is only required for transactions that have not occurred on a normal arm’s length basis. No exemption from disclosing transactions with government related entities, other than above. There is a partial exemption for transactions with government-related entities, disclosure is only required for related party transactions that are deemed individually significant. Disclosure of transactions with government related entities should remain limited where they occur on a normal arm’s length basis. Key Management Personnel Remuneration Disclosures The disclosure required under IPSAS are more detailed in particular specifying: a. Disclosure of aggregate remuneration by major class of key management personnel. b. Disclosure of the number of individuals deemed to be key management personnel. An entity shall disclose key management personnel compensation in total and for each of the following categories: a. short-term employee benefits; b. post-employment benefits; c. other long-term benefits; Significantly more detailed disclosure requirements will require collation of additional information. 21 PBE IPSAS c. Details of loans where the loans are not widely available to non-key management personnel or members of the public. d. Remuneration, other than on normal terms and conditions, paid to close family members of key management personnel. NZ IFRS Impact d. termination benefits; and e. share-based payment. 1.11 Revenue from Non-Exchange Transactions (PBE IPSAS 23) Non-Exchange Transactions Non exchange transactions - an entity either receives value from another entity without directly giving approximately equal value in exchange, or gives value to another entity without directly receiving approximately equal value in exchange. No equivalent standard. The PBE Standards puts a stronger onerous on the reporting entity to identify non-exchange revenue transactions and measure at fair value. Transferred Assets When assets are transferred with conditions attached, the asset is recognised with a matching liability. As the conditions are satisfied the liability is decreased and revenue recognised. The key feature of a condition is that the asset must be consumed as specified, or must be returned to the owner. In the most part the application of this standard should result in revenue recognised being consistent with NZ IFRS. No equivalent standard, but consistent with the general principles of NZ IFRS revenue standards. Compared to existing practice, the standard may lead to the earlier recognition of some nonexchange revenue. Further guidance is provided in Appendix III. The standard assumes no liability exists on nonexchange revenue where revenue is received in advance of the supply of goods or services, unless 22 PBE IPSAS NZ IFRS Impact an explicit return obligation is specified. An asset acquired through a non-exchange transaction shall be measured at its fair value as at the date of acquisition. NZ IAS 16 - In respect of public benefit entities, where an asset is acquired at no cost, or for a nominal cost, the cost is its fair value as at the date of acquisition. The fair value of the asset received must be recognised in the statement of comprehensive income. Revenue from Non-Exchange Transactions Revenue from non-exchange transactions shall be measured at the amount of the increase in net assets recognised by the entity. No equivalent standard, but consistent with the general principles of NZ IFRS revenue Standards. Tax Revenues An entity shall recognise an asset in respect of tax revenues when the taxable event occurs and the asset recognition criteria are met. No equivalent standard, but consistent with the general principles of NZ IFRS Revenue Standards. Services In-Kind An entity may, but is not required to, recognise services in-kind (i.e. volunteer time) as revenue. No equivalent standard. Revenue from Non-Exchange Transactions Concessionary Loans Concessionary loans are loans received by an entity at below market terms. Any difference between the No equivalent standard, but consistent with the general principles of NZ IFRS financial instrument standards. No significant change from current treatment expected. 23 PBE IPSAS NZ IFRS Impact Entities are required to disclose the amount of revenue recognised in the year in relation to nonexchange transactions. No equivalent standard. Additional note disclosure is required for the amount of non-exchange revenue recognised in the reporting period. Entities are encouraged to disclose the amount of revenue recognised in the year in relation to services in kind. No equivalent standard. Disclosure is optional; some PBEs will take the opportunity to report volunteer time, if records are in place to provide an accurate measurement. transaction price (loan proceeds) and the fair value of the loan on initial recognition (based on market terms) is non-exchange revenue gain. Disclosures 1.12 Employee Benefits (PBE IPSAS 25) Post-Employment Benefits Obligations – Selection of Discount Rate Requires the rate used to discount postemployment obligations to reflect the time value of money. It states that judgement is required as to whether the time of value is best approximated by reference to market yields at the reporting date on government bonds, high quality corporate bonds or by another financial instrument. Requires the rate used to discount postemployment obligations to reflect the time value of money. The discount rate used is determined by reference to market yields on high quality bonds, unless there is a deep market in such bonds, in which case government bonds shall be used The principles underlying the selection of the discount rate are identical, however it is possible that the rate used under IPSAS could be different, resulting in employee liability being measured at a different amount. The impact is not expected to impact many entities, as PBEs often determine the discount rate by reference to market yields on government bonds and this practice is not expected to change. 24 PBE IPSAS NZ IFRS Impact Includes reference to interpretation standards, NZ IRIC 14 NZ IAS 19 – The Limit on a Defined Benefit Assets, Minimum Funding Requirements and their Interaction. The absence of specific guidance under PBE IPSAS may result in some entities accounting for these transactions differently. Employee Benefits Defined Benefit Schemes Not all the interpretations included with NZ IFRS have been incorporated into the PBE IPSAS standards The interpretation limits the measurement of the amount of a defined benefit asset to present values by an entity if there are minimum funding requirements imposed on the entity. However, where no guidance is provided under PBE IPSAS for a specific transaction, an entity should refer to NZ IFRS as authoritative support. 1.13 Agriculture (PBE IPSAS 27) Agricultural activity Defines agricultural activity as the management of biological transformation and harvest of biological assets for: a. sale; b. distribution at no charge or foe a nominal charge; or c. conversion into agricultural produce or into additional biological assets or for distribution at no charge or for a nominal charge. Defines agricultural activity as the management of biological transformation and harvest of biological assets for: sale; or for conversion into agricultural produce or into additional biological assets. The definition of agricultural activity has been expanded to include assets that are distributed at no charge or for a nominal charge. Entities may need to review the treatment of biological assets distributed for no charge and assign a fair value to this non-exchange transaction. 25 PBE IPSAS NZ IFRS Impact No specific guidance provided. Fairly consistent with current practice, if biological asses are acquired for no considered, the fair value will need to be estimated and recognised. Biological assets acquired at no charge Requires that when an entity acquires biological assets through non-exchange transactions, the biological asset is measured at fair value less costs to sell. 1.14 Financial Instruments (PBE IPSAS 28,29,30) In summary Overall the financial instrument standards are consistent between the two frameworks. The IPSAS standards have been based directly on the IFRS standards with only a few minor amendments to ensure they are applicable to the public sector. In certain circumstances Financial Guarantee Contracts have different presentation, measurement and disclosure requirements under PBE IPSAS when compared to NZ IFRS; however in the majority of cases no change is expected. Entities under the PBE standards effectively have a free choice to apply either PBE IPSAS 28 or PBE IFRS 4 for financial guarantee contracts. Accounting for Concessionary Loans PBE IPSAS contains additional application guidance which clarifies the accounting for recognition and measurement of concessionary loans. NZ IFRS contains limited guidance on initial recognition of loans that carry no interest and loans that bear an off-market interest rate. In the event entities have granted or received concessionary loans and accounted for them differently under NZ IFRS, they will be required to change the treatment of such loans. Such loans are granted to, or received at, below market terms and should be distinguished from the waiver of debt owing to or by an entity. An entity firstly assesses whether the substance of 26 PBE IPSAS NZ IFRS Impact No equivalent requirement under NZ IFRS. Additional disclosure required concessionary loans are held as either assets or liabilities. Require intangible assets acquired in exchange for a non-monetary asset to be measured at fair value, or if the exchange transaction lacks commercial substance, at the carrying amount of the asset given up. Not expected to be applicable to many PBEs, difference may result in wider scope of intangible assets being recognised under PBE standards. the concessionary loan is in fact a loan, a grant, a contribution from owners or a combination thereof. If an entity has determined that the transaction, or part of the transaction, is a loan, it assesses whether the transaction price represents the fair value of the loan on initial recognition. Any difference between the fair value of the loan and the transaction price (the loan proceeds) is treated as follows revenue, expenditure or an equity contribution. Disclosure of Concessionary Loans PBE IPSAS requires disclosure of concessionary loans granted, including reconciliations between opening and closing carrying amounts, the nominal value of loans, the purpose and terms of various types of loans, and the valuation assumptions. 1.15 Intangible Assets (PBE IPSAS 31) Measurement of Fair Value Require measurement at fair value if the intangible asset is acquired in exchange for a non-monetary asset. 27 PBE IPSAS NZ IFRS Impact Specifically considers the treatment of intangible heritage assets. NZ IFRS is silent on accounting for heritage assets. Any impact on transition will depend on an entity’s previous accounting policy for recognising intangible heritage assets. Examples of intangible heritage assets include recordings of significant historical events and rights to use the likeness of a significant public person on, for example, postage stamps or collectable coins. Some intangible heritage assets have future economic benefits or service potential other than their heritage value, for example, royalties paid to the entity for use of an historical recording. In these cases, an intangible heritage asset may be recognised and measured on the same basis as other items of cash generating intangible assets. For other intangible heritage assets, future economic benefits or service potential is limited to their heritage characteristics. Consequently the existence of both future economic benefits and service potential can affect the choice of measurement base. 28 Appendix II Differences between PBE Accounting Standards and old NZ GAAP Opening remarks Many PBEs (namely non-large not-for-profits) have continued to prepare financial statements in accordance with accounting standards referred to as “old NZ GAAP”. The financial statements have been prepared in accordance Financial Reporting Standards (FRSs) and Statements of Standard Accounting Practice (SSAPs) as issued by the New Zealand Institute of Chartered Accountants, these standards are referred to as “old NZ GAAP” because they are no longer supported and have not been updated for at least 8 years. With the release of NZ IFRS in 2007 certain for-profit and not-for-profit entities were provided with a delay in the mandatory adoption of NZ IFRS, and hence have continued to apply old NZ GAAP. Once the PBE Financial Reporting Framework becomes effective (refer to section 4), old NZ GAAP will no longer exist as a set of reporting standards with authoritative support. An entity classified as a PBE will need to comply with the PBE Reporting Framework (refer to section 2) if they wish to assert their annual financial statements are in compliance with generally accepted accounting practice. Significant differences The significant differences between the PBE Accounting Standards and old NZ GAAP include all the differences detailed in Appendix I, plus: PBE IPSAS Old NZ GAAP Impact 1. Financial statement disclosures PBE IPSAS in general will require a significant amount of additional disclosures than that required under Template annual financial statements will require 29 PBE IPSAS Old NZ GAAP old NZ GAAP, even when applying the reduced disclosure regime e.g. mandatory statement of cash flows. Impact updating. 2. Financial statement presentations PBE IPSAS introduces the requirement to present a Statement of Comprehensive Income. Does not require classification or disclosure of other comprehensive income revenue and expenses. In general PBE IPSAS will not allow movements to be taken directly to equity, such as revaluation of investment and land & buildings. Entities that qualified for differential reporting concessions could elect to expense all research and development costs as incurred. Entities may need to consider recognising intangible assets that have been previously expensed if they still have useful life at transition date. All income, expenditure gains and losses for the year are required to be reported within one statement, other than transactions with owners. 3. Intangible assets When the criteria is achieved to recognition of internally generated assets (i.e. website), PBE IPSAS requires the expenditure of research costs and capitalisation of developments costs. Entities will also need to develop accounting policies to determining when development costs should be capitalised. 4. Investment property Under PBE IPSAS Investment Property can be carried at cost or fair value. If carried at cost, the fair value still requires disclosure in the notes (RDR exemption) If the fair value option is adopted, then “Directors Investment Property required to re-valued each year, at a fair value determined by a registered valuer. Upon first-time adoption PBEs will be required to make an accounting policy election to measure investment properties at cost or fair value. PBEs may be in a position to avoid using a registered valuer to determine fair value; the small print requires careful consideration. 30 PBE IPSAS Old NZ GAAP Impact Fair value movements could be recognised in the reported surplus or deficit or directly in equity through a revaluation reserve. For entities that used to recognise fair value movements in equity, the change will result in more volatility to the reported surplus or deficit. Valuations” can be used, if appropriate support is provided – fair value must be supported by marketbased evidence. Fair value movements are required to be recognised in the reported surplus or deficit. 5. Financial instruments: Recognition and Measurement PBE IPSAS requires that all financial assets and financial liabilities (including derivatives) are recognised in the Statement of Financial Position. No equivalent standards, which has led to divergence in practice. The standards provide specific recognition and measurement criteria depending on the nature and purpose of holding the financial instrument. Upon transition an entity will be required to identify each financial instrument held and compare the current recognition and measurement accounting treatment to the required treatment under PBE IPSAS. The process will require confirming the nature of the financial instrument, expected cash flows and the entity’s intention for holding the instrument. The classification of financial instruments in accordance with the standard will determine of realised and unrealised gains are recognised in: the reported surplus or deficit; or other comprehensive income. It expected that differences will have an impact on the net-asset position of an entity. No investment fair value gains or losses can be taken directly to equity reserves. 6. Financial Instruments: Disclosure PBE IPSAS requires extensive disclosures about financial risk, risk management, terms & conditions Limited disclosure requirements in relation to financial instruments. Template annual financial statements will require updating. 31 PBE IPSAS Old NZ GAAP and accounting policies in relation to financial instruments held. Impact Internal documentation will also require updating for policies in relation to financial instrument risk management and the purpose for holding financial instruments. These disclosures are reduced under RDR, however a significant amount of disclosure requirements remain under Tier 2. 7. Revenue recognition PBE IPSAS 9 Revenue from Exchange Transactions and PBE IPSAS 23 Revenue from Non-Exchange Transactions provide detailed guidance on the recognition of revenue and related disclosures. No equivalent standard exists, other than the Statement of Concepts. Upon adoption of PBE Accounting Standards, entities will need to assess their current recognition and measurement accounting policies in relation to each unique revenue source and compare with the treatment required under PBE IPSAS. 8. Consolidation and Separate Financial Statements PBE IPSAS required the consolidation of all entities controlled by the reporting entity. Control is defined as “the power to govern the financial reporting and operating policies of another entity so as to benefit from its activities”. In the consolidated financial statements balances of transactions of transactions between the reporting entity and the controlled entity must be eliminated. If the parent prepares separate financial statements then investments in subsidiaries are measured at cost. Upon transition an entity will be required to identify each financial instrument held and compare the current recognition and measurement accounting treatment to the required treatment under PBE IPSAS. It is expected that more entities will meet the definition of “controlled entities” under the new PBE standard and therefore a greater number of consolidated financial statements will be required to be prepared. The process will require confirming the nature of the financial instrument, expected cash flows and the entity’s intention for holding the instrument. The strict application of PBE IPSAS and associated guidance material will result in more annual consolidated financial statements being presented. It expected that differences will have an impact on the net-asset position of an entity. 32 PBE IPSAS Old NZ GAAP Impact In general old NZ GAAP encourages the recognition of impairment losses on assets; however there is no specific standard to determine how to apply this principle in practice. All assets will be assessed for impairment indicators on annual basis and when the estimated recoverable amount is less than the carrying amount and impairment loss recognised. No equivalent accounting standard. More onerous accounting measurement and disclosure requirements are introduced. 9. Impairment PBE IPSAS 26 Impairment of Cash Generating Assets and PBE IPSAS 21 Impairment of Non-Cash Generating Assets provide prescriptive guidance in relation to assessing all assets for indicators of impairment on an annual basis and when an impairment test is required. If the estimated recoverable amount of an asset is less than its carrying amount, the carrying amount of the asset shall be reduced to its recoverable amount. That reduction is an impairment loss. 10. Employee benefits All accumulated compensated absences (i.e. sick leave) are recognised as liabilities. Long service leave is recognised as a liability over the entire life of the employment contract as opposed to when its vests. Generally the expense was recognised when the employee benefits were paid. For employee benefits that accumulate or are earned over a number of years, complicated systems are required to calculate the discounted liability. Defined benefit pension plan liabilities recognise the present value of the defined benefit obligation. 33 Commercial in Confidence Appendix III Application Study – Accounting for grant income The new PBE Framework includes two standards dealing with revenue – PBE IPSAS 23 Revenue from Non-Exchange Transactions, and PBE IPSAS 9 Revenue from Exchange Transactions. As a consequence, when an entity is determining how to account for an item of revenue, the first step is to establish whether the revenue arises from an exchange or non-exchange transaction, as this will determine which standard applies. The two types of revenue are defined as follows: Exchange transactions are transactions in which one entity receives assets or services, or has liabilities extinguished, and directly gives approximately equal value (primarily in the form of cash, goods, services or use of assets) to another entity in exchange. Examples of exchange transactions are the purchase or sales of goods or services or the lease of equipment at market rates. Non-exchange transactions arise where an entity receives value from another entity without giving approximately equal value in exchange. The determination of whether a transaction is an exchange transaction or a non-exchange transaction will impact the accounting period in which the revenue is recognised. The main difference between PBE IPSAS 9 and PBE IPSAS 23 is that: PBE IPSAS 9 (exchange) does not require an explicit return obligation to be written into the contract for a liability to arise where revenue is received in advance of the supply of goods or services. This is because the contractual basis in an exchange transaction is sufficient to conclude a liability exists until the supply of goods or services are made. PBE IPSAS 23 (non-exchange) takes a different view for the contractual basis of non-exchange transactions, and assumes no liability exists where revenue is received in advance of the supply of goods or services, unless an explicit return obligation is specified. Determining whether a grant is exchange or non-exchange in nature requires judgment about the substance of the transaction between the grantor and the recipient. At one end of the spectrum, if the grantor expects nothing in exchange for the grant provided (i.e. a donation); the recipient’s revenue is clearly from a non-exchange transaction. At the other end of the spectrum, if the grantor expects to receive specified services or goods in exchange for the grant, and directly gives approximately equal value in exchange for those services or goods, the recipient’s revenue would meet the definition of an exchange transaction. In between the two ends of the spectrum, there may be a variety of arrangements and contracts with different exchange and non-exchange components. 34 Commercial in Confidence Deciding whether a grant is exchange or non-exchange is particularly important when the grant is received in advance of the services or goods being provided, to determine whether a liability should be recognised. Revenue Received in Advance on an Exchange Transaction If a grant is classified as an exchange transaction and is received in advance of an entity providing the related goods or services, deferred revenue is recognised. As goods or services are delivered, the deferred revenue liability is reduced and revenue equal to that reduction is recognised. Received in Advance on a Non-Exchange Transaction When grant revenue is received in advance on a non-exchange contract it is important to determine whether a return stipulation (i.e. a condition) exists. If a grant represents a non-exchange transaction and is received in advance of an entity providing the related goods or services, deferred revenue is only recognised where there is a requirement to return the grant to the transferor if the grant is not used as stipulated. As the grant is used as stipulated, the deferred revenue liability is reduced and revenue equal to that reduction is recognised. If there is no return stipulation attached to the grant, revenue is recognised when the grant is received (even if there are other stipulations for using the grant). The most significant impact is likely to be where funds are transferred in advance of the related services in a non-exchange transaction without a return condition. This may lead to an earlier recognition of revenue, depending on how such transactions were accounted for under NZ IFRS or old NZ GAAP. 35 Commercial in Confidence Accounting grants, bequest, donations under PBE IPSAS– decision tree Is the income transaction defined as an exchange transaction? Income transaction is defined as a non-exchange transaction. No Yes Was the income received with conditions attached? Was the income received with restrictions attached? No Was the income received with restrictions attached? No No Yes Yes Income is recognised as agreed upon goods or services are delivered. Was the income received with conditions attached? Income is recognised immediately Income is recognised as agreed upon goods or services are delivered. Yes & No Yes Income is recognised immediately Income is recognised as agreed upon goods or services are delivered. Condition stipulation – funds received are required to be used for a specific purpose, with a requirement to return unused funds. Restriction stipulation – funds received are required to be used for a specific purpose, with no requirement to return unused funds. 36 Commercial in Confidence Contact Us Crowe Horwath New Zealand Audit Partnership Member Crowe Horwath International Audit and Assurance Services Level 6, Westfield Tower 45 Knights Road Lower Hutt 5010 P O Box 30568 Lower Hutt 5040 Tel +64 4 569 9069 E: wellington@crowehorwath.co.nz Level 29, 188 Quay Street Auckland 1010 PO Box 158 Auckland 1140 New Zealand Tel +64 9 303 4586 Fax +64 9 309 1198 www.crowehorwath.co.nz Disclaimer Crowe Horwath New Zealand Audit Partnership is a member of Crowe Horwath International, a Swiss verein. Each member of Crowe Horwath is a separate and independent legal entity.