Adoption of IPSAS at UNDP
Informal Note to the Executive Board
8 September 2011
The IPSAS Programme in UNDP
• IPSAS is being implemented using PRINCE2, an internationally
recognized project management methodology
• The IPSAS Programme is overseen by an IPSAS Technical
Committee, representing all key stakeholders, the Board and the
Operations Performance Group (OPG), and is directed by a fulltime Manager
• The Associate Administrator is the Champion of IPSAS.
• The three fundamental pillars:
 Financial Policy and Transition Workstream
 IT Workstream
 Change Management Workstream
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IPSAS Project Governance & Implementation
OPERATIONS PERFORMANCE GROUP (OPG)
Guide, Direct and Monitor IPSAS Project
•
Providing overall guidance and direction
Approving the project plan and strategies
Addressing project issues and risks
Providing ad-hoc direction and advice
Assessing and deciding project changes
Decision Making
• Review status reports
• Review technical &
operational issues
• Recommend policy changes
• Escalate cross cutting issues
to the OG
SPONSOR
Akiko Yuge / BOM Director
TECHNICAL IPSAS COMMITTEE
Chair: Darshak Shah
OFA, HR, OBP, PSO, OIST,LRC, MCT, ASD, PB, OSG,
IPSAS Focal Points of RBx and other Central Bureaux
Provides Recommendations to the OPG
CHANGE MANAGEMENT
MCT
POLICY Work Stream
IT / SYSTEMS Work Stream
TRAINING Work Stream
OFA
OIST
LRC
Policy Review
Sub-Committee
UNBOA & OAI
Project User
Community
involvement
Change Mgmt
Review
Sub-Committee
OFA + MCT + LRC
OFA &
Relevant
Organization Units
User Tracks: Revenue Management, Asset Management, Expense Recognition, Treasury , Statutory Reporting ..
Expert users from the organization
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IPSAS Project Status
Financial Policy & Transition Workstream
Current Status:
 All IPSAS standards that have been issued to date, thirty-five have been identified as
applicable to UNDP, which should be implemented by 1 January 2012. Of these, thirty four
policy papers (98%) were finalized, discussed and cleared with the United Nations Board of
Auditors (UNBOA) and shared with the Audit Advisory Committee (AAC) and the Office of
Audit and Investigations (OAI). This includes validation of the IPSAS standards applicable to
UNDP
 The Financial Regulations & Rules (FR&R) updated with IPSAS changes and presented to the
ACABQ. ACABQ expressed its no objection to the Executive Board’s approval of the
proposed amendments
 Presentation of the revised FR&R to the Executive Board (September 2011)
Next Steps:
 Finalize the one pending policy paper on Common Premises, in collaboration with other
Agencies.
 Revisions to the procedures to be completed by end-September. 90% completed by now.
 As new IPSAS standards are issued periodically, their applicability will be ascertained by
UNDP in consultation with UNBOA, and implemented accordingly.
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IPSAS Project Status (Cont’d)
IT Work Stream
Current Status:
• All business requirements and functional specifications completed.
• Reporting requirements have been gathered and validated by country offices.
• IPSAS Readiness Dashboard rolled out in April 2011.
• Detailed workplan for IT track being formulated together with a reporting strategy
(which will focus on top 20 reports).
Next Steps
• Testing of different Atlas modules and reports to be completed by mid-October.
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IPSAS Project Status (Cont’d)
Change Management
Global Shared Service Center:
•
Negotiation with Host Government near completion.
•
Premises identified.
•
Recruitment activities have been completed.
Learning:
•
Monthly webinars completed.
•
All training materials completed.
•
IPSAS Training of Trainers (TOT) workshop will commence on 12 September.
•
Other face-to-face workshops planned for Oct – Nov, 2011.
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