GREATER VANCOUVER REGIONAL DISTRICT
ELECTORAL AREA COMMITTEE
Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD)
Electoral Area Committee held at 9:06 a.m. on Friday, March 19, 2010 in the 2nd Floor
Boardroom, 4330 Kingsway, Burnaby, British Columbia.
PRESENT:
Chair, Director Maria Harris, Electoral Area A
Councillor Suzanne Anton, Vancouver
Director Tim Stevenson, Vancouver (arrived at 9:38 a.m.)
Director Richard Walton, North Vancouver District
ABSENT:
Director Andrea Reimer, Vancouver
STAFF:
Delia Laglagaron, Deputy Commissioner/Deputy Chief Administrative Officer, Chief
Administrative Officer’s Dept
Christina DeMarco, Regional Development Division Manager, Policy and Planning
Department
Priya Rai, Assistant to Regional Committees, Corporate Secretary's Department
1.
ADOPTION OF THE AGENDA
1.1
March 19, 2010 Regular Meeting Agenda
It was MOVED and SECONDED
That the Electoral Area Committee;
a) amend the agenda for the Electoral Area Committee regular meeting
scheduled for March 19, 2010 by considering Item 5.9: Managers Report
after Item 3.3: Judy Williams, Chair, UBC-MV Liaison Land Use
Committee and Brian Woodcock, Chair, Pacific Spirit Park Society; and
b) adopt the agenda as amended.
CARRIED
2.
ADOPTION OF THE MINUTES
2.1
November 20, 2009 Regular Meeting Minutes
It was MOVED and SECONDED
That the Electoral Area Committee adopt the minutes of its regular meeting
held November 20, 2009 as circulated.
CARRIED
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 1 of 9
3.
DELEGATIONS
3.1
Roger W. Gale, Chair, Passage Island Homeowners’ Association
Roger W. Gale, Chair, Passage Island Homeowners’ Association, was
present to update Committee members on Passage Island’s breakwater
project and appeal for potential funding by Metro Vancouver.
Members were informed that the area allocated for the breakwater is
provincial property. Passage Island has 61 lots, of which 26 are built on.
Discussion ensued on the allocation of Passage Island’s taxes and the
amount paid to the Islands Trust.
It was MOVED and SECONDED
That the Electoral Area Committee direct staff to report back on Metro
Vancouver financing and ownership of the electoral area local infrastructure.
CARRIED
Presentation material dated March 19, 2010, titled “Passage Island
Breakwater Project: Request” from Roger W. Gale, Passage Island Home
Owners’ Association is retained with the March 19, 2010 Electoral Area
Committee agenda.
3.2
Sharon Kennedy and Bill Grenier
Sharon Kennedy and Bill Grenier provided a presentation titled “Request to
Proceed with Bylaw Enforcement at 15 Strachan Point” to request Metro
Vancouver action and enforcement of Zoning Bylaws to remove nonconforming structure at 15 Strachan Point.
Discussion ensued on the use of public land, including the boat ramp and the
need for Metro Vancouver’s timely involvement.
9:38 a.m.
Director Stevenson arrived at the meeting.
Request of Staff
Staff was requested to provide a report to the Electoral Area Committee
outlining the details of the dispute regarding 15 Strachan Point.
Presentation material dated March 19, 2010, titled “Request to Proceed with
Bylaw Enforcement at 15 Strachan Point Road” from Sharon Kennedy is
retained with the March 19, 2010 Electoral Area Committee agenda.
3.3
Judy Williams, Chair, UBC-Metro Vancouver Liaison Land Use
Committee and Brian Woodcock, Chair, Pacific Spirit Park Society
Judy Williams, Chair, UBC-Metro Vancouver Liaison Land Use Committee
and Brian Woodcock, Chair, Pacific Spirit Park Society were present to
discuss governance over development on the UBC campus.
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 2 of 9
The delegation was encouraged to forward questions regarding UBC
governance and development oversight options to Metro Vancouver staff for
review.
Presentation material titled “Pacific Spirit Park Society” is retained with the
March 19, 2010 Electoral Area Committee agenda.
The Chair advised receipt of a late delegation request.
It was MOVED and SECONDED
That the Electoral Area Committee hear the following late delegation pertaining to
agenda Item 6.4 “Governance Review at UBC”:
3.4
David Lance, CUPE (Canadian Union of Public Employees).
CARRIED
3.4
Late Delegation: David Lance, General Vice President, CUPE Local 116
David Lance, General Vice President, CUPE Local 116, spoke to the
Committee on CUPE’s support for a working group to study and recommend
better ways of governing land development and use at UBC.
In support of Item 6.4, members were informed of CUPE’s wish to be
involved in the consultation process and CUPE’s view that an amalgamation
with the City of Vancouver will be the most viable option.
Agenda Varied
The order of the agenda was varied to consider Item 5.9 Managers Report at this point.
5.9
Manager’s Report
Report dated March 11, 2010 from Christina DeMarco, Division Manager,
Policy and Planning Department, reporting on UBC Governance and land use
controls.
•
•
•
Members were informed of the results of the GVRD/UBC joint Committee
on November 25, 2009
o UBC Joint Committee members said that they would seek
guidance from their Board of Governors on the next steps
o Members were informed that alternate government
mechanisms are being investigated by the Province
the City of Vancouver is unlikely to take action to amalgamate unless
UBC or its residents express an interest
a representative from the Ministry of Community and Rural Development
should been invited to attend a meeting on April 16, 2010
Request of Staff
Staff was requested to invite a representative from the Ministry of Community
and Rural Development to the April 16, 2010 Electoral Area Committee
meeting.
Agenda Order Resumed
The order of the agenda resumed.
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 3 of 9
4.
INVITED PRESENTATIONS
No items presented.
5.
REPORTS FROM COMMITTEE OR STAFF
5.1
2010 Electoral Area Committee Priorities
Report dated February 22, 2010 from Christina DeMarco, Division Manager,
Policy and Planning Department, providing the Electoral Area Committee with
information on its key priorities and work program for year 2010.
Concerns were raised regarding the value added to the Metro Vancouver
Island Trust properties by residents paying property tax to the Island Trust.
It was MOVED and SECONDED
That the Electoral Area Committee:
a) amend the report dated February 22, 2010, titled “2010 Electoral Area
Committee Priorities” as follows:
i. on page 1, in Section 2. Context, paragraph 2, by adding after the
phrase ”governance issues at UBC”, the phrase “in particular to land
use planning”
ii. on page 3, attachment 1, in “2nd Quarter” and “3rd Quarter”, by adding
after the phrase ”governance issues at UBC”, the phrase “in particular
to land use planning”
iii. on page 3, attachment 1, in “2nd Quarter”, by adding “consideration of
the relationship of the Islands Trust to the Metro Vancouver
jurisdiction”; and
b) endorse the priorities, activities and workplan set out in the report as
amended, dated February 22, 2010, titled “2010 Electoral Area
Committee Priorities“
CARRIED
5.2
GVRD Ticket Information Utilization Amending Bylaw No. 1118, 2010
Report dated February 16, 2010 from Jeff Gogol, Environmental Regulatory
Planner and David Boote, Electoral Area A Planner, Policy and Planning
Department, seeking authorization of amendments to the “Greater Vancouver
Regional District Ticket Information Utilization Bylaw No. 1050, 2006”, the
amendments of which include offences and fines for the Electoral Area
regulatory bylaws.
It was MOVED and SECONDED
That the Board:
a)
introduce and give first, second and third reading to “Greater
Vancouver Regional District Ticket Information Utilization Amending
Bylaw No. 1118, 2010”;
b)
reconsider, pass and finally adopt “Greater Vancouver Regional
District Ticket Information Utilization Amending Bylaw No. 1118,
2010”.
CARRIED
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 4 of 9
5.3
Electoral Area A Election Process
Report dated January 8, 2010 from Chris Plagnol, Deputy Corporate
Secretary, Corporate Secretary’s Department, reporting on the feasibility of
contracting out the Electoral Area A election process to adjacent
municipalities; and providing a recommendation on inviting public comment
on the election process.
Discussion ensued on the following:
• liaison with the City of Vancouver regarding better awareness of school
board elections
• additional representative groups, such as Indian Arm Rate Payers, Pitt
Lake Group and UBC Housing
It was MOVED and SECONDED
That the Board direct staff to:
a)
Obtain and use Elections BC voter data for registered electors in
Electoral Area A for the purposes of election outreach, and
b)
Seek written submissions about the Electoral Area A election process
by inviting comment through advertisements in local newspapers and
the Metro Vancouver website, and mailing directly to representative
organizations in the Electoral Area.
CARRIED
5.4
Proposed Zoning Amendment Bylaw No. 1125, 2010 for Properties on
Indian Arm
Report dated February 25, 2010 from Jason Smith, Regional Planner, Policy
and Planning Department, providing information relative to a proposal to
rezone a series of properties on Indian Arm and initiating the rezoning
process.
It was MOVED and SECONDED
That the Board:
a)
Give first and second reading to Greater Vancouver Regional District
Electoral Area A Zoning Amendment Bylaw No. 1125, 2010.
b)
Refer Greater Vancouver Regional District Electoral Area A Zoning
Amendment Bylaw No. 1125, 2010 to public hearing.
c)
Pursuant to Section 891 of the Local Government Act, delegate the
holding of the public hearing to the Electoral Area Committee.
CARRIED
Director Stevenson absent at the vote.
5.5
Bowyer Island - Relationship with Metro Vancouver and Islands Trust
Report dated March 2, 2010 from David Boote, Electoral Area Planner and
Eric Aderneck, Regional Planner, Policy and Planning Department, reporting
back on a) Bowyer Island membership issues raised relative to the Advisory
Planning Commission (APC), b) governance issues relating to Bowyer Island,
and c) the process Metro Vancouver follows for making decisions.
Discussion ensued on the following:
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 5 of 9
•
resident/property owner and corporation eligibility to be a member of the
APC; shareholders of the corporations are not considered property
owners and therefore cannot vote in municipal elections
It was MOVED and SECONDED
That the Board send a letter to the Local Government Task Force to request
that the Bowyer Island cabin owners who are members of corporations be
allowed to vote in local municipal elections.
CARRIED
Request of Staff
Staff was requested to review the definitions of “seasonal” and “permanent”
residents and report on which constituents are entitled to vote and their
eligibility to be appointed as a member of the Advisory Planning Commission.
It was MOVED and SECONDED
That the Electoral Area Committee receive for information the report dated
March 2, 2010, titled “Bowyer Island - Relationship with Metro Vancouver and
Islands Trust”.
CARRIED
5.6
Investigation of Possible Debris Collection Service at Indian Arm
Report dated February 22, 2010 from David Boote, Electoral Area Planner
and Eric Aderneck, Regional Planner, Policy and Planning Department,
outlining the options, including possible partnerships with stakeholders, to
provide debris collection service for water access only properties on Indian
Arm.
Discussion ensued on the following:
• communication with residents of Indian Arm to ascertain what services
are required from Metro Vancouver
• facilitation of debris collection or an advertised drop-off point
• possibility of a Tsleil-Waututh Nation business opportunity
Request of Staff
Staff was requested to contact the Staff at the District of North Vancouver to
discuss waste management options at Indian Arm.
It was MOVED and SECONDED
That the Electoral Area Committee direct staff to look into various options to
facilitate debris collection and disposal on a user-pay basis for Indian Arm
residents and property owners with water access only and report back to the
Committee with recommendations for such service.
CARRIED
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 6 of 9
5.7
Review of Gambier Associated Islands Official Community Plan
Report dated February 17, 2010 from David Boote, Electoral Area Planner,
Policy and Planning Department, providing comment, as requested, on the
Gambier Associated Islands Official Community Plan as the local government
authority for Passage Island and Bowyer Island; and providing an overview of
the proposed Gambier Associated Islands Official Community Plan (which
includes Bowyer Island and Passage Island) and identifying the key
considerations and implications of this Plan for Metro Vancouver.
Concerns were raised regarding page two of the report and clarification was
requested from staff regarding Metro Vancouver’s Regional Growth Strategy
jurisdiction in land use policy for Passage Island and Bowyer Island.
It was highlighted that there should be communications with the Local Island
Committees regarding 4.1 “Objectives and Policies for Passage Island” on
item 4.1.16: “The LTC (Local Trust Committee) should request the District of
West Vancouver to recognise the challenges associated with providing
access to Passage Island, including supporting the provision of long-term
parking, waste disposal and passenger ferry and water taxi services” and
item 4.1.18: “The LTC requests that the Ministry of Transportation and
Infrastructure provide for and maintain safe access to the foreshore on
dedicated highways”.
It was MOVED and SECONDED
That the Board forward to the Islands Trust the report dated February 17,
2010, titled “Review of Gambier Associated Islands Official Community Plan”
as revised at the March 19, 2010 Electoral Area Committee meeting.
CARRIED
5.8
2010 Electoral Area Committee Meeting Dates
Report dated February 4, 2010 from Paulette Vetleson, Corporate Secretary,
Corporate Secretary’s Department establishing the day, hour and place of
committee meetings.
It was MOVED and SECONDED
That the Electoral Area Committee establish the day, hour and place for its
2010 regular meetings as follows:
Day and Hour
Friday, March 19
Friday, April 16
Tuesday 11 May
Friday, June 18
9:00 am
10.00 am
9:00 am
9:00 am
Friday, July 23
Friday, September 17
Friday, October 15
Friday, November 19
9:00 am
9:00 am
9:00 am
9:00 am
Place
Meetings will be held in the 2nd floor boardroom, 4330 Kingsway, Burnaby,
British Columbia unless otherwise specified on the Metro Vancouver public
notice board, Metro Vancouver website, and the respective agenda.
CARRIED
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 7 of 9
5.9
Manager’s Report
Report dated March 11, 2010 from Christina DeMarco, Division Manager,
Policy and Planning Department, reporting on UBC Governance, Liquor
Licence application for Thunderbird Arena, and Electoral Area A Board of
Variance.
It was MOVED and SECONDED
That the Electoral Area Committee receive for information the report dated
March 11, 2010, titled “Manager’s Report”.
CARRIED
6.
INFORMATION ITEMS
6.1
Electoral District A (University Endowment Lands) Metro Planning
Correspondence related to the Additional Land Use Development
Mechanisms at UBC – Email dated November 20, 2009 from James Power.
6.2
UBC Development – Pacific Spirit Park Society Board Motion
Correspondence dated February 26, 2010 from Brian Woodcock, Chair,
Pacific Spirit Park Society (PSPS).
6.3
Montizambert Wynd
Correspondence dated February 24, 2010 from District of West Vancouver in
response to the letter dated January 23, 2010 submitted by Catharine
Johnston.
Request of Staff
Due to the letter’s relation to tax and service items, staff was requested to
follow up on the correspondence dated February 24, 2010 from the District of
West Vancouver and January, 23, 2010 from Catharine Johnston and report
to the May 11, 2010 Electoral Area Committee regular meeting.
6.4
Governance Review at UBC
Correspondence dated December 14, 2009 addressed to Lois Jackson,
Board Chair, Metro Vancouver and correspondence dated November 26,
2009 addressed to Andrea Reimer, Councillor, City of Vancouver from
Colleen Garbe, President, CUPE Local 116.
6.5
Montizambert Wynd
On-table correspondence dated March 16, 2010, from Catharine Johnston
regarding the road access and maintenance to Montizambert Wynd.
7.
OTHER BUSINESS
No items presented.
8.
RESOLUTION TO CLOSE MEETING
No items presented.
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
Page 8 of 9
9.
ADJOURNMENT
It was MOVED and SECONDED
That the Electoral Area Committee conclude its regular meeting of March 19, 2010.
CARRIED
(Time: 11:24 a.m.)
____________________________
Priya Rai
Assistant to Regional Committees
____________________________
Maria Harris, Chair
FINAL 3884512
Minutes of the Regular Meeting of the GVRD Electoral Area Committee
held on Friday, March 19, 2010
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