REQUEST FOR QUOTATION
RFQ number/date
2060019221 / 2015.01.13
RFQ Collective Number
Q15M009
Contact person/Telephone
Mitchell Crowell/902 490-4207
This number must appear on all invoices lading bills, containers and
correspondence.
Send queries DIRECT to Purchasing Agent.
Please send completed RFQ to:
Halifax Regional Municipality
Procurement Division
Suite 103, 40 Alderney Drive, Dartmouth, NS B2Y 2N5
THIS IS NOT A PURCHASE ORDER
Quotation deadline: 2015.01.20
Name of Company Quoting _________________________
Request for Quotation for Halifax Regional Municipality(HRM)
HRM Quotation Q15M009 Supply, Deliver and Set-Up One (1) Binding Machine-HRM Legal Services
Description of requirement:
One (1) New Binding Machine.
Halifax Regional Municipality Legal Service staff are recommending Swingline GBC CombBind C800pro Electric
Binding Machine or an approved alternative product.
Price to include shipping, offloading and set-up at the Halifax Legal Services, 5251 Duke Street, 3rd Floor, Halifax.
Vendor must have a local dealer to provide service and supplies for binding machine.
Halifax Regional Municipality staff will consider vendor's suggested approved alternatives products. However,
vendors suggested approved alternatives will not be reviewed by Halifax Legal Service staff until after the quotation
RFQ number/date
2060019221 / 2015.01.13
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2
closes.
Halifax Regional Municipality Procurement suggests quoting on the product spec and contractors suggested
approved alternative, just in case the contractors suggested approved alternative is not considered an approved
alternative for this quotation.
Supply literature and specifications on the vendors suggested alternative products quoting along with three (3)
references who have purchased this bind machine and return this information back with HRM Quotation
Q15M009.
Closing Date:
Quotation Q15M009 closing Tuesday, January 20, 2015 at 4:00 pm Atlantic Standard Time (AST).
Quotations can be delivered to HRM Procurement located at Alderney Gate, 40 Alderney Dr., Suite
#103, Dartmouth NS, or faxed to Mitchell Crowell, HRM Procurement at (902) 490-6425.
HRM Standard Terms & Conditions:
The Terms and Conditions for this solicitation can be located at either the www.halifax.ca website at:
http://www.halifax.ca/procurement/terms.php
or picked up at the Procurement Office, 40 Alderney Dr., Suite #103, Dartmouth NS.
Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these
Terms and Conditions.
Supplementary Terms and Conditions:
Questions concerning specifications, requirements or application contact Angela Alain at 902 490 2390.
Questions concerning the terms and conditions or the procurement process or changes to scope of work or specs
contact Mitchell Crowell at 490 4207 or e-mail crowelm@halifax.ca.
Requesting changes must be requested by e-mail at least two business days before the quotation closes. The
subject of the e-mail to state "change request to HRM Quotation Q15M009".
Any changes for the spec to be valid - HRM Procurement must issue an addendum noting the change and be
posted on the Province of Nova Scotia Producement website to be valid.
RFQ number/date
2060019221 / 2015.01.13
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3
Bidders shall provide a list of three (3) applicable client contacts who have purchased this binding machine quoted
by the proponent.
The list should include the following information:
1. Company Name and Address
2. Client's Contracting Officer and Telephone Number (Purchaser)
3. Client's Technical Representative and Telephone Number (where different), and
4. A brief, written description of the specific goods or services provided, including the year and contract value.
This quotation job will be awarded depending on budget approval and funding for this project less any discount
payment terms.
Pricing will not be released until funding is in place and this quotation is awarded. Contractors will be given the
name of the low price bidder, only if requested. This quotation is not a public opening.
Features and specifications for the binding machine.
- Blinds up to 500 sheets Yes ____ No ____ Specify# ___________
- Electric punches 25 sheets with convenient foot pedal.
Yes ____ No ____ Specify ______________________________________
- Adjusts pins punch up to 21 holes; 12 " wide.
Yes ____ No ____ Specify ______________________________________
- Adjustable punch depth to accommodate all sheet sizes.
Yes ____ No ____ Specify ______________________________________
- Spin design allows pages to lie flat and edits can be made easily.
Yes ____ No ____ Specify ______________________________________
- Warranty Specify re parts and labour.
_______________________________________________________________
RFQ number/date
2060019221 / 2015.01.13
Product quoting for the binding machine:
Manufacturer _____________________________________________
Brand Name and Model ___________________________________________
Manufactureres Part# ___________________________________________
Vendors Part# ________________________________
TOTAL INCLUSIVE COST $ ________________ plus HST.
Delivery Time after receiving HRM PO# _________ Work Days
Vendor must have a local dealer to provide service and supplies for binding machine.
Name of Dealer_______________________________________
Address _______________________________________________
Contact person for service ____________________________________
TEL#________________________
Contact person for supplies ____________________________________
TEL#________________________
Bidder Contractor Information:
Name of the Company (Print)_____________________________________
Address of the Company _________________________________________
Province ________________________
Postal Code __________________
TEL#_______________________ FAX#_____________________________
CELL# ____________________ E-MAIL Address ____________________
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RFQ number/date
2060019221 / 2015.01.13
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5
HST#___________________________ OR GST#_______________________
Name of Company Rep (PRINT)______________________________________
Signature of Company Rep _______________________________________
Date ______________________
QUOTATION Q15M009
Mitchell Crowell, HRM Procurement Officer
Tel 902 490 4207 Fax 902 490 6425
____________________________________________________________________________________________________
Item
Material
Description
RFQ quantity
Unit
Deliv. date.
Unit price
____________________________________________________________________________________________________
00010
1.000
each
Binding machine
Heavy duty binding machine with foot pedal
Terms and Conditions
RFQ number/date
2060019221 / 2015.01.13
Page
6
The Terms and Conditions for this solicitation can be located at either the www.halifax.ca website at:
http://www.halifax.ca/procurement/terms.php
or picked up at the Procurement Office, 1st Floor, Suite 103, 40 Alderney Drive, Dartmouth, NS.
Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions.
YOUR ATTENTION TO THIS REQUIRED IMMEDIATELY
ATTENTION CONTROLLER PLEASE FILL OUT AND RETURN ASAP
ELECTRONIC PAYMENT REGISTRATION FORM
Electronic commerce has changed business practices globally. These changes allow
HRM to work more efficiently with vendors on day-to-day business transactions. The
Halifax Regional Municipality electronic payment process is fully in place to enroll
all vendors doing business with HRM.
Payment of invoices electronically will benefit you immediately through:
 The elimination of your time spent depositing payments

Immediate access to your funds on the payment date

The elimination of delivery disruptions due to Postal delays or lost mailings

The elimination of the threat of fraud, lost or stolen cheques
In order to register to receive electronic payments of invoices from Halifax Regional
Municipality, please complete this form and attach a voided cheque if applicable.
The form must be signed by a designated signing officer of your company.
HOLD HARMLESS CLAUSE:
The Halifax Regional Municipality and its banker are entitled to rely on the information
supplied by you. Payments made to the benefit of the beneficiary vendor to the account
identified herein shall satisfy the obligation of the Halifax Regional Municipality to the
beneficiary vendor respecting the amount paid. It is the responsibility of the beneficiary
vendor to insure that payments are actually received.
PAYMENT INFORMATION
Vendor Name:
HST registration number: ________________________ (If applicable)
The voided cheque or Bank transmittal form supplied by your Financial Institution,
will provide us with all the necessary Banking information.
*Note – Do not send in if you’re already enrolled for Electronic Payment with HRM
REMITTANCE INFORMATION
Please indicate how you would prefer to receive your payment details.
(Please check one)

E-mail address:

No remittance advice necessary
________________________________________.
Contact Name: _____________________ Title/Position: ___________________
Phone (____)_______________________ Fax: (____)______________________
I/We (the undersigned) hereby authorize Halifax Regional Municipality to make deposits
to our account as per the information provided above and deliver remittance as indicated.
I/We acknowledge responsibility to ensure the correctness of the information, to confirm
receipt of the payment funds, and to immediately advise Halifax Regional Municipality if
payment is not received.
Signature: _________________________
Signature : _________________________ Date: ___________________________
PLEASE RETURN THE COMPLETED FORM BY MAIL, FAX, OR EMAIL TO:
Halifax Regional Municipality
Attention: Joe Colley
Finance Division
P.O. Box 1749
Halifax, NS
B3J 3A5
Fax #:
(902) 490-4175
Telephone#: (902) 490-7357
Email: colleyj@halifax.ca