DOGUS UNIVERSITY
FACULTY OF ENGINEERING
INTERNS HANDBOOK
1
INDEX
1. Senate Principles about the internships that are going to be performed throughout
Degree and College Degree education.
2. Internship Instructions of The Faculty of Engineering.
3. Guidelines for preparing Internship Reports or Technical Reports.
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DOGUS UNIVERSITY
SENATE PRINCIPLES ABOUT THE INTERNSHIPS THAT ARE GOING TO BE PERFORMED
THROUGHOUT DEGREE AND COLLEGE DEGREE EDUCATION.
Accepted in the meeting referenced 1998/10 dated (30.09.1998) of The University Senate.
PURPOSE AND SCOPE
Article 1 – It decides the rules about the internships that are compulsory according to the
academic program of the Vocational Schools and the Article 16 at Doguş University Degree
Program Regulations. According to these principles each Faculty and Vocational school forms its
Internship Principles and Instructions by making their own rules and summit for the approval of
the university senate.
Article 2 – The aim of the internships is to enhance the theoretical framework with practice or
to form a practical background to the theoretical framework.
PERIOD, STUDY SUBJECTS AND PLACES
Article 3 – Internship cannot be less than 60 days.
Article 4 – The content of the internship, terms and periods are decided by the Administrative
Board of Faculties and Vocational Schools.
Article 5 – Internships are usually done at private and public sector within academic holidays
and according to the features and needs of the academic programmes.
Article 6 – If needed, some parts of internship can be done at the laboratories and
implementation centres of the university or they can be done at another university.
THE MANAGEMENT OF SUMMER PRACTICE AFFAIRS
Article 7 – Internship Affairs are administered by a commission of at least two people who are
chosen by the boards of Faculty or Vocational School for two years.
Article 8 – The Internship commission is responsible for finding places for the summer practice,
its distribution, approving the internship places that are found by the students, evaluating and
submitting internship work according the summer school instructions that have been prepared
by the Faculty and the College.
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Article 9 – The Internship commission examines “The Summer Practice Documents” that are
handed in at the latest within one month, acknowledges, asks for correction or rejects. The
summer practices that are acknowledged are reported by the Head of Commission to the
College Administration.
Article 10 – The student who is asked to do some corrections on his summer practice report
has to do the corrections maximum one month. Otherwise his internship would be rejected and
The Office of The Dean and The College Administration are informed.
Article 11 – About the issues except the evaluation of the Internship documents and
exemption of internship procedures at the University Executive Committee decision is made
according to the proposal of Faculty and College Executive Committees.
Article 12 – The members whose office terms are over may be re-elected.
SUMMER PRACTICE DOCUMENTS
Article 13 – All programmes of Doğuş University where practice is compulsory the documents
that are necessary during the practice are standard and enclosed here with.
These documents:
1. Practice Place Information Form (App. 1)
(the form that is used when the student finds his practice place)
2. Practice Acknowledgement Form (App. 2)
(the form that shows the admission of the student by the institution)
3. Student Evaluation Form (App. 3)
(the form that is going to be filled in by the institution where the student performs his /her
internship)
4. Practice Notebook (App. 4)
(the document that will be filled in by the student and approved by the institution showing
all the practice that have been done)
5. Practice Report
(the document that will be prepared by the student and handed in with the internship
notebook)
Article 14 – The Internship Notebook and Internship Report are kept by the Heads of
Department for minimum two years. If required these documents may be destroyed.
ENFORCEMENT
Article 15 – These principals come into force when they are approved by the University Senate
Article 16 – Rector of University performs these principals.
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DOGUS UNIVERSITY
Acibadem, 81010 Kadiköy – ISTANBUL
Tel: (216) 327 11 04–06 Fax: (216) 397 96 31
TRAINEE ACCEPTANCE FORM
We accept …………………….…………… from the department of …………….….… ………………………….
as a trainee in our institution to train during the summer term between the dates ………….………….
The order was filled out by: …………………………Job
: ……………………………….
Date
: ……………………
Signature: …………………………
Important Not:
Please send this form to fax number 0216-327 96 31 before the date ………………………… for the
attention of …………………………..Thanks.
INFORMATION RELATED TO INTERNSHIP:
The person responsible for trainee during training;
Name, Surname
: ……………………………………………………………………
Job, Position
: ……………………………………………………………………
The general scope of training program: ………………………………………….................
………………………………………………………………………………………………
………………………………………………………………………………………………
The subject / department to be trained: …………………………………………………….
INFORMATION CONCERNING THE INTERNSHIP PLACE:
The name of the institution: ……………………………………………
Post Code
: ………………………………………………………
Sector/Class
: ………………………………………………………
Type/Area
: ………………………………………………………
Phone number
: ………………………………………………………
Fax number
: ……………………………………………………….
The number of rooms if accommodation necessary: …………………………..
The number of personnel: ………………………………………………..
The year of opening: ……………………………………………………..
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DOGUS UNIVERSITY
APPLIED EDUCATION STUDENT ASSESSMENT FORM
Student’s Name Surname
Class and Number
Program
Company Name and Title
The department worked
The section worked
Starting / Finishing Dates
The performance during the working period, which is put forth by our student who participates
in Applied Education in our institution, will be evaluated by taking into consideration the criteria
below. The manager’s opinions concerning this topic will be given high importance in evaluation.
CRITERIA
Attendance and Punctuality
Adjustment to Instructions
Job Knowledge and Skill
Willingness to Learn
Ability to comprehend and apply subjects
taught
Ability to take on responsibility
Using Initiative
Neatness
Appearance
Communication with Customers
Communication with Colleagues
Communication with Supervisors
Convenience for the Sector
Total Evaluation of Work
VERY GOOD
GOOD
FAIR
POOR
Total Evaluation
The chance to be successful in high-ranking
positions in the future
Would you consider hiring?
The order was filled out by
TITLE
NAME SURNAME
SIGNATURE and SEAL
This part will be filled by The Chairmanship of Department Program.
Grade for training ………………………..:
The order was filled out by:
Name/Surname/Signature
NOTE: This form will be filled using a typewriter.
“Send it to Dogus University, ………………………….. Acibadem 81010 Kadiköy-Istanbul.
Contact number: (0216) 327 11 04 – 06
Fax: (0216) 327 96 31
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THE PROGRAM OF ………………………………..
INTERNSHIP PLACE DECLARATION FORM
I want to train during the summer term between the dates ………….-…………. in the institution I
gave information below.
Student’s Name Surname : ……………………………………………………
The name of the institution: …………………………………………………...
Valid Address
: ……………………………………………………
……………………………………………………
…………………………………………………....
Phone Number: …………………………… Fax Number: …………………………..
Contact Person;
Name Surname: ………………………………………………
Job / Position : ………………………………………………
The reason for choosing the institution as an internship place:
…………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………
…………………
ATTENTION: This completed form should be submitted to Academic Training Commission Chair
before the date …………………………...
THE STEP HEREAFTER:
A) IF THE INSTUTION OFFERED IS ACCEPTED, TAKE THE TRAINEE ACCEPTANCE FORM
AND FILL IN THE INTERNSHIP PLACE INFORMATION.
B) IF THE INSTUTION OFFERED IS NOT ACCEPTED, OFFER ANOTHER ONE.
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DOĞUŞ UNIVERSITY
FACULTY OF ENGINEERING
INTERNSHIP INSTRUCTIONS MANUAL
This was accepted by the University Senate in the meeting numbered 1999/4 on
30.4.1999.
I.
GENERAL PRINCIPLES
1) In accordance with the D.U. Undergraduate and Associate Program Internship
Regulations, Internship is a mandatory period of practical experience aiming at
reinforcing students’ theoretical knowledge with practice or constructing a base for the
theoretical knowledge.
2) The Internships are in three groups respectively the first, second and the third and must
be fulfilled in the same order.
3) The first, second and the third internships must take place in the following summer of
respectively the first, second and the third academic years.
4) The internships to be completed during the academic year for some special reasons
require permission from the Faculty Internship Committee.
5) The minimum duration for the internship is given in the relevant parts of this instructions
manual. Time spent for the internship during the official holidays does not count valid.
6) Two different internships at the end of one academic year are not valid. In addition,
without successfully completing one in order, one cannot start the next internship. For
extraordinary circumstances, permission from the Faculty Internship Committee is
required.
7) Internships must be relevant to the topics mentioned in this manual.
8) Only the Internship Committee is to grant permission for having two internships at the
same company/organization.
9) The assessment of the Internships of the Horizontal Transfer Students is made by the
Faculty Internship Committee.
10)
Students are to follow the rules and regulations, instructions and orders of the
organization and adapt to the work conditions. Or the internships will be regarded as
unsuccessful.
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II.
PROCEDURES BEFORE THE START OF THE INTERNSHIP
1)
Students are allowed to seek internship opportunities in companies/organizations. In
this case, a student applies to the Internship Committee by filling out the Internship
Form indicating the information on the place of the internship by the end of March. In
order for the application to be processed, the company/ organization offering the
internship should fill in D.U. Acceptance Form for Internship and then The Faculty
Internship Committee has to approve the proposal.
2)
A student can apply to those companies/organizations suggested and posted by the
Faculty in the same manner. The applicants are distributed to the
companies/organizations by the Faculty Internship Committee.
3)
Those admitted to companies/organizations can start internship with the approved
Internship Notebook, the Letter to the relevant company, and the Internship
Assessment Form.
III.
THE PROCEDURES DURING THE INTERNSHIP
1) During the period of Internship, the Internship Notebook is to be filled in accordance
with the below rules:
a) The first page of the notebook shows the weekly planned schedule. This page is
to be issued by the relevant department as well as the person in charge of the
internships in the company/organization.
b) On the following pages, there are forms in which weekly tasks accomplished are
noted. These forms are filled in daily and are to be approved by the person
responsible for checking the tasks done.
c) At the end of the notebook, there are pages on which students are to report the
daily / weekly tasks in detail depending on the type and the duration of the
Internship indicated in the Internship Program. (Daily / Weekly Reports in Detail)
These pages are to be filled out as required.
In preparing the reports, the notes below should be taken into consideration:
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IV.
THE PROCEDURES AT THE END OF THE INTERNSHIP
Upon completing the Internship, filling in the Notebook and receiving the approval, the
student prepares a General Assessment Report in which s/he evaluates his/her Internship.
Afterwards the student is to submit his/her report with the Internship Notebook within the
first week of the following academic year.
a) The assessment report is to be typed and the drawings should meet the technical
standards and should have a minimum of 500 words.
b) The report must be in English for English-medium students and Turkish for Turkishmedium students.
c) The content of the report should be based on the practical experience and be organized
by answering the questions regarding the program in accordance with the goals
mentioned below identified for each group.
d) When a response cannot be received from the company/organization the student is
either allowed to leave it blank by giving the reason or opts for a response making use of
his/her knowledge, own experience and the experience in the company/organization.
e) The Internship Notebook and relevant documents together with the General Assessment
Report spiral bound, are handed in the Internship Committee.
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TOPICS OF INTERNSHIP COURSES
RUDIMENTS OF THE INTERNSHIP COURSES FOR THE DEPARTMENT OF
ELECTRONICS AND COMMUNICATION ENGINEERING
1. PURPOSE: The purpose of the internship courses for the students of Dogus University
department of electronics and communication engineering is to learn about the work
fields in electronics and communication sectors, to expedite the procedure of passing
from graduation to work life, and to practically reinforce the knowledge acquired
throughout the period of education.
2. DURATION: Total duration of internship courses is 12 weeks (60 work days). Under
normal circumstances, the courses are carried out in three different terms consisting of 4
weeks each (20 work days). Under obligatory conditions, one training course can be
carried out for a minimum of 2 weeks and a maximum of 6 weeks provided that the
Training Course Committee gives permission.
3. FIRST INTERNSHIP: In businesses related with Electrics, Electronics, Electro
mechanics, Communication, Controlling and Computers, courses are carried out for 4
weeks about introduction, maintenance, reparation, production, documentation,
administration and organization.
4. SECOND INTERNSHIP: It is carried out in businesses such as Electrics, Electronics,
Medical Electronics, Communication, Computer, Control and Automation about
production, application, quality control and project management. The second and third
training courses must be on different subjects, and take at least 4 weeks each.
5. THIRD INTERNSHIP: In businesses such as Electrics, Electronics, Medical Electronics,
Communication, Computer, Control and Automation it is carried out about research and
development, design, planning, preparation on projects. The second and third internship
courses must be on different subjects, and take at least 4 weeks each
6. THE REPORT: Reports that will be prepared in accordance with the regulations of the
department on engineering faculty should include:
i)presentation of the company (its name, address, history, if any, organization
scheme, staff
and capacity, etc.) and expectations
ii) quality and scope of the training course, and works done
iii) results and evaluations
7. It is possible to take information from the department and / or the billboard of the
department
about the institutions from which an internship course is received.
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DOGUS UNIVERSITY - FACULTY OF ENGINEERING
GUIDELINES FOR PREPARING SUMMER PRACTICE REPORTS OR
TECHNICAL REPORTS
General Information
Every term paper/project and summer training report is a mature piece of
original work. Hence, just as the research must be precise and complete,
presentation of that research must equally be precise and complete to meet
certain library and archival standards.
Your report should be typed using 'Microsoft Word' and must follow the format
given in the following section.
Report Format
The report should have three sections, Front Matter (Preliminary Pages), Main
Text and Back Matter as explained below.
Front Matter (Preliminary Pages)
•
Title Page (see the attachment for a sample)
• Abstract
The abstract (or summary) briefly summarizes the report and contents of the
paper, including a statement of the topic, problem, procedure and methods,
results, and conclusions. It is the most important page of the report since it is
the first body of information the reader encounters. It is also used by information
services to create lists of papers, organized by subject matter (see the
attachment for an example).
• Acknowledgments
In this section, the author thanks advisors and colleagues, lists the individuals or
institutions that supported the research, if any, and acknowledge various sorts of
assistance such as aid in report writing and technical drawing.
• Table of Contents
It is used mainly to help readers find specific information, but it also has a
secondary and a much more subtle purpose; let readers see how the author has
organized the information and what topics are covered.
•
List of Tables (if applicable)
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•
List of Figures (if applicable)
• List of Symbols and/or Abbreviations (if applicable)
The above three items are normally applicable only in large reports or long
technical papers.
Main Text
• Introduction
An introduction should be written to orient and help readers understand the
material presented in the body. It introduces them to the circumstances leading
up to the project, and the reasons it was undertaken and the report was written.
• Body
The body is naturally the longest section of the main text, and the material
presented in the paper or report should be divided into sections or chapters,
depending on its length . If divided into chapters, each chapter should
begin on a new page,
have a generic heading (e.g. CHAPTER 2, CHAPTER 3, etc.),
have a title, describing the content of the chapter centered in uppercase
letters below the generic heading,
all tables and figures should have numbers and titles.
• Conclusions
The conclusions is the last major section of the main text. Like Introduction, it
should emphasize the most important ideas, the conclusions of the report, and
recommendations, if any. Make this section strong and as specific as possible.
Back Matter
• References or Bibliography
Whenever someone else's facts and figures are required to be quoted while
conducting the project, or an information is drawn from a textbook, journal
article, report, letter, or even a conversation, it is customary to acknowledge the
sources of your information within your report. This is usually done in a section
called References or Bibliography. The purpose of a reference material is
threefold: (1) to give your report credibility, (2) to help readers refer to the same
source if they want more information, (3) to give credit to the originator.
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Referring to sources within the text should be done as shown in the following
examples:
………. (Brook, 1965:58-63)
………. (Alexander 1976a:254, 1976b:15-17)
All the sources referred must appear in the list of references, and the sources that
are not referred in the text should not be included in the reference list. All
references must appear in an alphabetical order in the format shown below:
Books:
GWYNN, R.S. (1993), Drama, New York: Harper Collins Publishers.
Journals: ALEXANDER, W.D. (1976a), "The Competition of Materials", Scientific
American, 17(4), 254-62.
Edited Material: BROOK,P. (1965), "Happy Days and Marienbad", Charles
Marowitz, Tom Milne (ed), New Theatre Voices of the Fifties and Sixties, London:
Eyre Methuen.
•
Glossary
A report that contains many technical terms and phrases not likely to be familiar
to the reader may include a list of these words, followed by their definitions.
•
Appendix
The appendix, usually the last part of the report, contains complex analyses,
statistics, detailed apparatus description, computer programs, manufacturers'
data, large drawings and illustrations, photographs, detailed test results, cost
comparisons, and specifications, i.e., any information that would interrupt
reading continuity, if included in the main text. Guidelines for preparing
appendixes are:
materials of different quantities should be placed into different appendixes,
each appendix should have a generic heading, such as (Appendix A, Appendix
B, etc., with appropriate titles),
all pages should be numbered, and the additional material included, such as
photocopies of some documents, should be of letter quality.
For detailed information on each item summarized in this document, see 'A Guide for
Preparation of Technical Papers and Reports' by F.C. Çetinkaya and M.K. Yurtseven; a
copy is available in the University Library. Also, you should be able to find other sources
on the subject matter within the University Library or without.
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SAMPLE TITLE PAGE FOR SUMMER PRACTICE
REPORTS
A SUMMER PRACTICE REPORT
submitted to
the Department of Industrial engineering
of
Dogus University
by
N. Cin Cingöz
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