Event organiser – Ikea Belfast
Task Title:
Event Organiser at Ikea Belfast
Task summary
The Woodland Trust works closely in partnership with IKEA across the UK.
Your role will be to help support the Woodland Trust in Northern Ireland by
promoting the partnership in store at IKEA Belfast by delivering arts and
crafts workshops with a biodiversity theme to local families.
You will have opportunities to use your people skills and interests in
participation and event activities.
You will work as part of a volunteer event team with support from the
Regional Engagement Officer in Northern Ireland.
Key contact
Regional Engagement Officer Northern Ireland
Timescale
First event is Tuesday 17 February 12-4pm
Each event lasts 4 hours and they are held on a regular monthly /bi-monthly
basis.
Please note that most of the events are held on a Saturday and Sunday
(including Bank Holidays) with only occasional events during the week.
This is an on-going role.
Equipment
required
We will provide full event briefing/risk assessment and all equipment
required.
Equipment will include pull up stand, arts and crafts materials and display
leaflets.
Location
IKEA Belfast with regular visits to the WT Bangor office to collect/return
equipment
Experience /
Knowledge
required
Event experience is helpful but not essential
Experience working with children (accompanied by an adult)
Arts and crafts experience would be desirable
Knowledge of the Woodland Trust would be desirable
Ability to drive (desirable)
Ability to work without supervision
Qualities
required
The ability to work independently at a busy event proactively engaging with
IKEA customers and promoting the Woodland Trust
Physically fit – you will need to be able to carry equipment (including
compost) into the store and erect a pull up stand
Excellent communication skills with both adults and children
Key duties
Attend an induction and training session
Liaise with your volunteer manager
Attend the events
Ensure you are familiar with the partnership between Woodland Trust and IKEA
Ensure you understand how the event achieves the Woodland Trust’s aims.
Physically fit and able to erect pull up display stand and carry equipment in store
Provide information and answer simple public enquiries.
Distribute promotional materials.
Engage and interact with the public to represent the Woodland Trust
Engage with children (accompanied by adults) and help complete simple arts and
crafts activities such as seed planting, mask making etc.
Collecting some personal data from participant families.
Keep a record of the time you spend on the task using the diary of activity provided.
This helps to report the value that volunteering has on the work of our
organisation.
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You may have the opportunity to support the Trust at events in your area. We
will contact you when these occasions arise to see if you are available to help.
Expenses
Expenses will be paid for return journeys from home based on public transport
costs or mileage at standard rates for the woodland trust.
Health &
Safety
Follow the risk assessment provided for this role.
The Trust has a health and safety policy. We will provide risk assessments where
necessary. You will have a responsibility to flag up any risks the task may pose to
you and discuss with your task manager
Hours
Event support
Please keep a record of the hours you are involved with the task and send them to
your volunteer manager as agreed. This allows us to measure the impact your
volunteering has on the work of the organisation.
As a Woodland Trust volunteer you may have the opportunity to support the Trust
at events in your area. We will contact you when these occasions arise to see if you
are available to help.
Conflict of Interest
It is important that volunteers avoid situations that give rise to a personal or business
conflict of interest while undertaking their volunteer role. If a volunteer is in a situation
where they may end up gaining financially or where there own self-interest and the
interests of the organisation might be in conflict, it is important that the volunteer speaks to
speak to their volunteer manager as soon as possible.