N Kay

Overview
Task 1 Leaflet
Task 2 Mailmerged letter
Task 3 Presentation
PowerPoint or Web
Pages
Evaluation
Data compression techniques

Identify documents used in the organisation
• Letters to all customers (promotional material/junk mail)
• Fliers
• Brochures or leaflets or catalogues
• Compliments slip
• Posters
• Web pages
• Slideshows
• Etc
Scan them into report or include the originals
Make sure they have a different function!!

Analysis of all 3 documents COLLECTIVELY to determine house style / ethos / image
Image and ethos PowerPoint

• Writing style and tone/how choice of logo and or fonts reflect this .
What does the logo say about the company not just what the logo is – analyse the logo or font style
• Presentation style e.g. use of colour/images
• Identify consistent themes rules / procedures adopted to help clarity and consistency
• Is there a house style? Why not? what could it be?

2 Documents
Describe the main function of the document and its data; who is the intended audience?
4 Techniques
What techniques have been used in the documents? e.g.
•Tables
•Bullets
•Watermarks etc

Be Careful
A large document and websites of many pages may still only have one purpose and count as one document.
It is not about giving a description of what data is on every page (this goes for large documents as well!!!!).
There must be a separate purpose if it is to count as two documents

INFORMATION BLOGG SITE

House style
Logo
Talk about the ethos given in the logo
Black and white plain
Cost effective
Techniques
Fonts and font style is
Arial 12 pts
Bold centre and
Underline
A4 portrait
Right justification
Header and footers
Watermarks

• Cynnal material

• Existing or potential
1 mark for identifying a document that is or could be automated a membership card. questionnaire, invoice. What is its purpose?
1 mark for how it could be used in an automated way e,g,What fields could be merged what tick boxes option buttons etc?

• Existing or potential
1 mark for its purpose or potential purpose
1 mark for what is or could be included
(Not only data but hyperlinks hotspots video sound animations etc.)

• Purpose
What are you going to produce and what will it be used for? Who is the intended audience?
• Image and ethos
What image are your trying to project?

IMPLEMENTATION IS NOT DESIGN
Do not put in screenshots of implemented systems in the design section
• 1 mark was awarded for an outline layout with inherent page orientation and identifying which frames were text and which were for pictures.
• 1 mark was awarded for details of the ‘data’ both text and graphics
• 1 mark was awarded for details of fonts and font sizes to be used
• 1 mark was awarded for details of 8 special features used such as margins, tab settings line spacing paragraph styles etc.

Text
3 pictures
Table
Picture
Text
Watermarked pic Picture

Hotel Facilities the hotel facilities
• 3 swimming pools
•Bar
•Games room
•etc
3 pictures of Cyprus from the Internet showing the sea hotel and old town
Prices of rooms in the hotel
Picture of bedroom from
Internet
List giving facilities in each of the rooms the room
•Single /Double
•Bathrooms
•Mini Bar
•Etc
Clipart of sun from
Word clipart Watermarked picture of swimming pool from the
Internet

Hotel facilities
French script 20 pts
Bullet point list of the hotel facilities
• 3 swimming pools
•Bar
•Games room
•etc
French script 18 pt
Wordart Arial 20 pt
3 pictures of Cyprus from the Internet showing the sea hotel and old town
Picture of bedroom from
Internet
Table giving the prices of rooms in the hotel
Times new roman 16 pts
Bullet point list giving facilities in each of the rooms the room
•Single /Double
•Bathrooms
•Mini Bar
•etc
French script 18 pts
Watermarked picture of swimming pool from the
Internet
Clipart of sun from
Word clipart
A4 Landscape border 1.5 cm

Hotel facilities
French script 20 pts
Bullet point list of the hotel facilities
• 3 swimming pools
•Bar
•Games room
•etc
French script 18 pt
Bold centre underline
Double line spacing
Wordart Arial 20 pt
3 pictures of Cyprus from the Internet showing the sea hotel and old town
Watermark Picture of bedroom from
Internet
Table giving the prices of rooms in the hotel
Bullet point list giving facilities in each of the rooms the room
•Single /Double
•Bathrooms
•Mini Bar
Indent
•etc bullets
French script 18 pts
Times new roman 16 pts
Watermarked picture of swimming pool from the
Internet
Clipart of sun from
Word clipart
A4 Landscape border 1.5 cm Pagination 1

•Red
•Green
•Yellow
•Blue

•Red
•Green
•Yellow
•Blue

•Red
•Green
•Yellow
•Blue


Created using font styles and sizes
Created using
Word Art

• Shade in tables
• Shade in text boxes
• Shade in text / use of coloured text
• Shading Word Art
• NB Shading in tables is not customising a table

• Must show evidence here not enough just to say e.g. picture of telephone
• Pictures from Internet – show screen shot of web site
• Clipart from Word e.g. picture of telephone from clipart
• Create own graphic in paint
• Get a picture alter it in Photoshop
• Scan in picture
• Picture from a digital camera
• Graph from spreadsheet

• Must be both there
• Must appear on all sides of final printed document
• Must appear on every page in same position
• If pagination is part of it then cannot count as advanced feature
• Ideally put one header one footer and one pagination ( 3 things)

We only need evidence for the following basic skills
• Origin of graphics
• Headers and footers must be on the final document
• Everything else we can see on the printed document
• Annotating your document would help us a lot in case we miss something!!!!

Safer to do at least 6
We need before and after screen shot evidence of;
• Different paragraph formats (evidence before and after)
• Different line spacing (evidence before and after)
• Superscript and subscript (Sensible use ;not automatic th )
• Set and use own tabs (evidence in annotated screen shots)
Not give automatic tabs created by bullet points
• Set and use own indents (evidence in annotated screen shots)
• Use of layering (must see forward and behind)
We need construction evidence of
•Watermarks
•Create own style sheets
On your final document we can see
• Customised tables – cell merging / text direction not just coloured cells or borders
•Page or frame borders
•Pagination
Be very careful about cropping screenshots and cutting out the evidence must see document behind
Remember to printout your final document!!!!!

Before
After
Must appear on final document

Looking for evidence of tab changes on ruler corresponding to movement of text
Before After
Must appear on final document


Wrong only shows move

Show layering before and layering after

• Both must be there
• Sensible use Not The cat sat on the mat
• Do not accept 7 th unless there is a before.
– 7th 7 th and it must be on the final printed leaflet.

1 mark Purpose
1 mark Image and ethos professional …formal
Design
1 mark was awarded for the basic layout and page orientation
1 mark was awarded for automated features including mailmerged fields and macros. –must write in the names of the fields
1 mark for font styles and sizes used
1 mark was awarded for the data on the document including origin of logo/graphic, contact details and description of the data in the letter.

• Import data from an external source
• 1 mark was awarded for the wordprocessed template document showing the fields incorporated into the document
• 1 mark was for evidence of the database used, usually a screenshot or printout.
• Use of suitable format and layout for data
• 1 mark for a suitable letter i.e matches purpose/ has date and contact details / has all required information.
• 1 mark no capital letter or spelling mistakes in the letter or in the data imported from the database. Names and addresses in the database had to be realistic and not nonsense.
. The layout had to be clear not squashed into the top third of the page and should not contain graphics put in as watermarks which obscured the writing.
• Ensure automated routines work
• 1 mark for printouts of the letter. There should be at least 6 records / letters. One example would not get a mark.
• 1 mark was given if there were no spacing errors in the merged data
.

Spacing
Error in merged data
Logos which obscure text
No Contact details
No Title
Spelling mistake
Letter not professional and squashed on top half of page

• Those that already exist
• Print
• Print preview
• Save
• etc

3 recorded macros
Use INSERT DATE - do NOT type in the date

Do NOT copy and paste insert from a file

Evidence required
At least one screenshot of template letter and toolbar showing all 3 macros on toolbar
Printout of code for all
3 macros
If there is no code then no marks

Cropped evidence
'
Sub Macro1()
' Macro1 Macro
' Macro recorded 15/02/2008 by Noreen Kay
'
End Sub
'
Sub Macro4()
' Macro4 Macro
' Macro recorded 15/02/2008 by Noreen Kay
'
Selection.TypeParagraph
Selection.TypeParagraph
Selection.TypeParagraph
Selection.TypeParagraph
Selection.TypeParagraph
Selection.TypeParagraph
End Sub
Meaningless code

How do we know this macros does anything?
How do we know it was on the template letter for the mailmerge?

•Can see macro is applied to this letter
•Can see D for altered toolbar on this letter
•Can see mailmerged template

Acceptable evidence is recording of macro with letter in the background
DO NOT NEED TO SEE
EVERY STAGE OF THE
CONSTRUCTION OF
EACH MACRO!!!!

• Evidence of the 3 macros with the letter template in the background.
And
• Print out the code for each macro.

Acceptable evidence is screenshot showing all three macros with features clearly visible on template letter and toolbar
3 macros on tool bar

•
• Sub insertdate()
•
' insertdate Macro
•
• ' Macro recorded 9/26/2007 by kay
Selection.InsertDateTime DateTimeFormat:="dd/MM/yy", InsertAsField:=True, _
DateLanguage:=wdEnglishUK, CalendarType:=wdCalendarWestern, _
• InsertAsFullWidth:=False
•
End Sub
•
Sub hotellogo()
• ' hotellogo Macro
•
•
•
•
• ' Macro recorded 9/26/2007 by kay
ActiveDocument.Shapes.AddTextbox(msoTextOrientationHorizontal, 261#, _
9#, 72#, 54#).Select
Selection.ShapeRange.TextFrame.TextRange.Select
Selection.Collapse
•
• Selection.InlineShapes.AddPicture FileName:= _
"\\Filestore\docs\Teachers\kay\My Pictures\hotel.jpg", LinkToFile:=False, _
•
• SaveWithDocument:=True
Selection.ShapeRange.Line.Visible = msoFalse
• End Sub
Sub footer()
'
' footer Macro
' Macro recorded 9/26/2007 by kay
If ActiveWindow.View.SplitSpecial <> wdPaneNone Then
ActiveWindow.Panes(2).Close
End If
If ActiveWindow.ActivePane.View.Type = wdNormalView Or ActiveWindow. _
ActivePane.View.Type = wdOutlineView Then
ActiveWindow.ActivePane.View.Type = wdPrintView
End If
ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
If Selection.HeaderFooter.IsHeader = True Then
ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageFooter
Else
ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
End If
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldPage
Selection.ParagraphFormat.Alignment = wdAlignParagraphCenter
ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument
End Sub
MUST
HAVE
THE CODE

Editing the toolbar to put images for your recorded macros
Print screen the toolbar with the document open.
Show any alteration to the toolbar with your template letter in the background

Do not crop!! We must see the mailmerge document and the
 images on the toolbar

– must see evidence it was done
No template in the background 
Cropped
This could relate to anything.


• Re-use mailmerge template for other usemust have a related use
• Run the mailmerge again so print all database data in document again for new related use

• At least 6 slides /pages but no point in doing anymore you are just wasting time

1 mark Purpose What is it designed to do?
Who are audience?
1 mark for diagram showing pathways/site maps
Front page 2
5
Hotspot
Click to see movie
Movie
3
Bookmarks
4 www.bbc.co.uk
Hyperlink www.bbc.co.uk
Web page could be tabs or site map showing anchors etc

• 1 mark is for the basic background style and outline layout of the presentation with inherent page orientation and identified which frames were text and which were for pictures
• 1 mark is for details of the data both text and graphics in theses frames
• 1 mark if they added details of fonts and font sizes used.
• 1 mark is for 6 details of animation, transition, hotspots, hypertext, bookmarks sound and video etc.

• Background styles do not use those in design library must be your own and the same theme on every slide
• Animation effects Using the internal features of the software
• Transition effects
• Hypertext – must show url
• Hotspots – must show url or slide No / anchor
• Bookmarks – must show slide no / anchor
EVIDENCE
DO NOT CROP
MUST SEE PRESENTATION IN BACKGROUND





Lets see the page or slide in the background

• 1 mark use of sound – internal to package e.g.. screeching noise or load sound from MP3 player or disc
• 1 mark for showing how you captured the sound e.g. screenshots of you downloading it from the Internet or recording it in sound recorder and then putting it in the slide or web page or on the movie.

• Use of original video
Must be own cannot copy from Youtube
You cannot share a video
• 1 mark record video and evidence it was put into the presentation
• 1 mark for extra features e.g. planning/story board of the video not the slides / transcript of text /timings/sound /effects on frames and between frames included in their plan

Video editing effect put on frames e.g. Titles credits, or frame effects such such as blurring. Old fashioned effects etc
Video effect put on transitions between frames
Provide screenshots of your video in the movie package e.g.. Moviemaker
Evidence of video editing along with a written description of how you tried to match the sound and transitions and length of film and sound track

Title
‘Welcome to my
Movie’ added in new frame
Animation spirals put onto video frame
Coloured but transparent words effect put onto frames
Spiral transition put on between frames
Blinds transition put onto boat frames

• 1 mark for simple animation
(less than three commands or layers) e.g..
• Animations done in animation packages such as
Flash - create ball then make ball bounce and roll
• Animation created from sites such as
3Dtextmaker.com
• Animation done in Photoshop type packages
• 1 extra mark for a more complex one More than three commands /features/layers put in
• NB animated Gifs not produced entirely by the candidate gained no marks.

A detailed and critical evaluation of all three tasks which examines the data, system and suggests future modifications 5-6 marks
A detailed evaluation of all tasks, which addresses the system and future modifications
4- 3 marks
Not all tasks have been evaluated or only a brief evaluation of all three tasks and limited suggestions for future modifications
2-1 marks
NO running commentaries of what you did

Identification of method
•
• Must cover at least 3 relevant techniques or else only 1 mark
• I f techniques are not relevant to the documents produced e.g.
Zip files then no marks.
• If copied and pasted from the Internet then 0 marks
Justification of chosen method
• Did they justify use of their chosen formats in at least 3 areas?
• Note they must mention specific objects or files which appear in their documents etc.
• If only a general description do not give any marks if less than 3 give max 1 mark
Marks should not be awarded for a general discussion of why we use compression techniques

Task
Leaflets and mailmerge docs
Identify where you used compression
?.doc
?.txt
Where specifically did you use them and why? Give names of images etc
Images ?.bmp
?.jpeg
?.gif
Sound
Movies
?.Wav
?.Mp3
?.Avi
?.Mpeg3
?.mov
?.rv

PRINTOUT !!!!!!!!!!!!!
• LEAFLET
• LETTERS
• WEB PAGES or PRESENTATION