Student Group
Leaders Manual
2013-14
Office of the Executive Vice President of the Student Association at Binghamton University University Union West 203 607-­‐777-­‐7777 www.binghamtonsa.org Published January 2014 3rd Edition Student Group Manual CONTENTS About the Student Association............................................................... Staff 4 Privileges and Expectations……………………………….................................. 5 Governing Documents B-­‐Engaged Overview Annual Registration Chartering New Student Groups Criteria for Charter Group Constitution Consequences and Charter Suspension SA Services…………………….……………………………….................................. SA Ink Binghamton Sound Stage and Lighting (BSSL) Off Campus College Transport (OCCT) Conflict Resolution Center (CRC) Student Group Management................................................................. 7 Leadership Development Meetings Train Officers and Members Treasurer’s Training Recruiting and Retaining Members Sound Financial Practices Connect with Organization Alumni 8 Event Management................................................................................ Event Expectations 9 Food Service ………………......................................................................... 9 Pre-­‐Plan Your Events Performance Contracts/Riders Sodexo Permission for Off-­‐Campus Food Facilities Reservation………….................................................................. 10 Room Reservations (R25) Gyms Dining Hall Events Center Special Equipment Advertisement ……………………................................................................ Utilizing B-­‐Engaged………………................................................................ 10 12 What is the Involvement Transcript? About Tracking Attendance Funding Basics ....................................................................................... How to Get More Staff Directory …………………………............................................................ 2 13 16 Student Group Manual Dear Student Group Leader, Congratulations on being elected to your leadership position. The Student Association at Binghamton University is extremely proud of their 260+ chartered student groups. The SA seeks to support the goals of each group and looks forward to helping both new and old groups continue to represent Binghamton University students positively and affect their lives in an impactful way. As a student group leader, you will face many challenges and we want you to know we have your back. This manual has been written to assist you in achieving the goals you have set for you student group and give you ideas on how to make a large impact on campus. Inside you will find valuable information about requirements, resources, privileges and a variety of tips you can use to make your group successful. Student Groups are the core of the Student Association and bring life and energy to campus, so their continued success is a top priority for the SA and the campus community. One of the keys to success within our student groups is passing on knowledge from year to year. The information contained in this manual is one of the ways we can make sure such knowledge does not get lost. Please read through it, reference it, print it out, mark it up and pass it on when you graduate! Best of luck, Samson Widerman Executive Vice President ABOUT THE STUDENT ASSOCIATION As a leader operating under the Student Association, you should understand how the organization works and consider getting more closely involved as a group leader. The Student Association (SA) at Binghamton University is a non-­‐profit organization that functions independently to serve the needs and voice the desires of the undergraduate student body. Every undergraduate student is considered a member and therefore is eligible to join any of the chartered organizations. The SA is structured so it is also the student government, and similar to the United States government, there are three branches: an executive branch, a legislative branch and a judicial branch. The Executive Board is made up of six students elected each spring to carry out the responsibilities of the Student Association. •
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The President acts as the chief ambassador between the students and the administration, while serving as the official representative of the student body. The President coordinates the efforts of the Executive Branch, and guides the Student Association as a whole. The Executive Vice President (EVP) oversees the activities of all of the SA chartered student groups – almost every club on campus as well as all of the community governments. These groups provide programming and an extra-­‐curricular outlet for students day in and day out. The Vice President for Finance (VPF) oversees all income and expenditures made by the Student Association and Student Groups. Everyday, the Vice President for Finance is faced with decisions concerning liability, legality, and financial sustainability. The Vice President for Academic Affairs (VPAA) is responsible for representing the student body on all academic issues and concerns. The VPAA also runs the Student Advocate Program and generates Academic programming for students each semester. 3 Student Group Manual •
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The Vice President for Programming (VPP) oversees all activities and programming sponsored by the Student Association as chair of the Student Association Programming Board. The Vice President for Multicultural Affairs (VPMA) works with the cultural groups on campus and the Inter-­‐cultural Awareness Committee to promote a better understanding between the many cultures on campus through organized programs, events and media. The Legislative Branch is known as the Student Congress. The Congress is comprised of five representatives from each residential community and fifteen representatives who live off campus. It is the primary group of students that addresses and debates issues on campus through a system of resolutions, very similar to most legislative bodies throughout the world. Each representative sits on one of four committees that meet separately to exchange ideas and accomplish specific tasks: • Internal Affairs Committee -­‐ part of the Student Association that charters Student Groups and oversees any issues that arise with student groups throughout the year. • Student Life and Academics Committee – Investigates and assists the Executive branch in addressing issues of Student Life and Academic Issues • Planning, Research and Elections Committee – Focuses on polling the opinions of students to better serve them and executing fair and accurate elections • Financial Council – Make monetary decisions for the Student Congress including formulating the budget each year The third branch is the Judicial Board. This group checks Congressional legislation against the SA Constitution. It is also a group to which students or groups can submit grievances regard the SA. There are also some relevant SA Staff you will interact with and seek assistance from as well: • SA Receptionists – Rotate working the front desk, so get to know them and never hesitate to ask for them for help • Executive Director – Assists the SA Executive Board, the Programming Board and student groups to plan their activities and organize events • Administrative Director – Assists with day to day operations and finances of the SA including insurance and contracts GOVERNING DOCUMENTS The Student Association structure and policies are established through three separate governing documents, the Student Association Constitution, Bylaws and Managerial Policies and Procedures (MPP). The Constitution can only be changed by a vote of the entire undergraduate population while the Student Congress has the ability to change the Bylaws and MPP. Two additional documents that directly effect student organizations are attached to the MPP: • Treasurer’s Handbook – Acts as a convenient policy guide for student organizations finances • Constitution Guidelines – Dictates requirements for SA chartered organization structure and policies as part of their individual group constitution. 4 Student Group Manual SA OFFICE -­‐ UUW203 Where the executive board offices are located and where student groups have their mailboxes. Often the best thing to do when you need help is to come in and ask a receptionist who can then direct you to the appropriate individual or Eboard member. B-­‐ENGAGED B-­‐Engaged is the primary portal for communication and documentation of all extra-­‐curricular activities at Binghamton University. Every group must have a page that they maintain on the site, which is evidence that they are a recognized organization. The portal features a variety of functions student groups can utilize for events, elections which can be found on page 6. Visit Binghamton.edu/Bengaged for more information, and contact the EVP for any questions or direct help regarding the system. PRIVELEGES AND EXPECTATIONS Within the structure of the SA, chartered groups are GROUP PRIVELEGES Chartered Organizations in good standing with active status are granted a number of privileges in addition to the resources and support the Student Association provides. • Room Reservations -­‐ Groups are able to reserve rooms on campus for meetings and events • Tabling Reservations -­‐ Groups are able to table in the University Union. To request a table, please visit union.binghamton.edu • Publicity -­‐ Groups may post flyers on campus in accordance with the flyering/posting policy for each building and can advertize for free in SA chartered publications • Support Services -­‐ Groups are able to use the various SA businesses on campus at a highly reduced rate • Email and Web Services -­‐ Groups are granted an email address that will be their primary contact and may receive space on the SA server to host a website promoting their student group. • Mail Services -­‐ Groups can send and receive letters and packages from the SA office where they have a group mailbox • Insurance Coverage – Groups have insurance costs covered by the SA for individual and group liability and additional insurance can be purchased if necessary • Accounting Services – Group finances and accounts are managed by the VPF office • Legal Counsel – If necessary the SA will provide organizations access to legal counsel for organizational business, contract review, and any other issue which may require such services. GROUP EXPECTATIONS • Will check @binghamtonsa.org email every day • Will check mailbox in SA office at least once per week (UUW203) • Will register all upcoming events on B-­‐Engaged • Will keep B-­‐Engaged and any external sites up to date • Will be prompt in responding to inquiries from the SA, students, university staff and community members • Leaders will attend training sessions and take responsibility for all expectations • Groups will strictly follow University policies, SUNY policies, NYS and Federal Law • Will portray a positive image for Binghamton Students and the University ANNUAL REGISTRATION 5 Student Group Manual At the end of each academic year all student groups are required to Re-­‐register on B-­‐Engaged. Skipping the registration indicates that the group intends to forfeit their charter. If a group fails to register, their account will be frozen, and a review by the Internal Affairs Committee would take place to assess if the group should remain chartered. CHARTERING NEW GROUPS To become a student association chartered group on campus, intending groups must first complete an Intent to Charter Form and submit it to the SA Office. Once they have shown they are ready to charter, the group will meet with the Executive Vice President (EVP), to receive a New Group Charter Packet. Once the packet is complete, groups will present to the Internal Affairs Committee, which will make a decision for the Student Congress to approve. Existing groups will always be given preference to intending groups, and their interests will be taken into account whenever the Student Association expands. CRITERIA FOR CHARTER There are some basic criteria for becoming an SA chartered group that all new and established organizations must follow closely. The chartered organization must demonstrate the following: • It will provide services or activities that serve the educational or social interests of a segment of the campus community. • It does not duplicate any already chartered organization or other existing Student Association entity in its activities or purpose, unless the organization can show a specific benefit to the campus in such duplication. • It does not and will not exist solely for private and/or personal gain. • It will seek to establish long-­‐term interest in the organization. • It is not exclusive in its general membership i.e. the chartered organization would not offer extra activities to students on the basis of grade point average requirements, major, mandatory dues etc. • It will abide by the Student Association Constitution, its bylaws, and management procedures. GROUP CONSTITUTION Every SA chartered organization has a constitution which acts as a governing document for the individual organization, dictating its structure and procedures. Group leaders are responsible for knowing and enforcing their group constitution and members can benefit from being familiar with it as well. It is suggested that groups revise their Constitution every few years. Constitutions must closely follow the SA Constitution Guidelines and be approved by the Internal Affairs Committee of the Student Congress before they come into effect. CONSEQUENCES AND CHARTER SUSPENSION If expectations are not met, a grievance may be filed with the Internal Affairs Committee of the Student Congress, which is then empowered to take action or make recommendations for the chartered organization in question. The Internal Affairs Committee has the ability to suspend charters, which takes away access to privileges and freezes the organization account for a determined amount of time or until certain actions are taken by the organization. If the offense is particularly serious or comes following a warning or charter suspension, the committee may revoke the charter entirely. 6 Student Group Manual SA SERVICES SA INK – SA Ink is a Copy Shop, Ticket Printing Service and Box Office run through the Student Association. They offer several services including printing and cutting. For creating fliers, posters, etc, you should go to SA Ink. , SA Ink is located in the basement of the new union next to the elevator or can be reached via email at saink@binghamton.edu Event Tickets – All tickets for events must be printed at SA Ink. Tickets can be sold there and/or up to 500 dollars worth of tickets can be checked out by an organization at any time. All proceeds from ticket sales will be returned to SA Ink as well. More information about these policies can be found in the Treasurer’s Handbook. BSSL (Binghamton Sound, Stage, and Lighting) -­‐ BSSL provides additional staging, lighting, and sound systems to supplement your events. Most campus rooms either have no sound, or their sound cannot accommodate things such as performances or music. Contact BSSL via email at BSSL@sa.binghamton.edu and find their office hours via binghamtonsa.org/bssl Make sure you book BSSL AT MINIMUM 2 weeks before your event. BSSL charges a late fee if you book them less than 2 weeks before your event. OCCT (Off-­‐Campus College Transport) – If you are having an event off-­‐campus and want to charter buses to run to and from the event, you can hire OCCT for it. Email OCCT@binghamtonsa.org or e-­‐mail the SA President at president@binghamtonsa.org CRC (Conflict Resolution Center) – A new service offered by the EVP Office. Peer facilitators are available to assist in resolving conflicts whether it’s within a student group or interpersonal conflicts such as roommate discrepancies. STUDENT ASSOCIATION GROUP MANAGEMENT Leadership Development – Whether your group is new or established, or you are new to the world of student groups or a long-­‐time leader, it is important for every student group leader to advance their skills through leadership development programs. The SA requires Presidents and Treasurers to attend the annual FAST conference (fall), but also offers leadership opportunities throughout the year. There is also a 4 credit Learning Through Leadership Internship in which group leaders can expand their leadership skills and meet other leaders like themselves. Meetings – When, where and how often you have meetings is at your discretion unless specified in your group constitution. Plan an agenda with discussion and goals built in. Be confident when running your meetings and have someone take minutes. Train Officers and Members – When passing off the leadership of your group to a new executive board it is extremely important to meet with the new leaders to pass of the information they will need to run the organization without you. Many groups have found success by having early E-­‐board elections and having the elected leaders shadow the current leaders. Be sure the new President knows how to re-­‐
register the group on B-­‐Engaged and check out the SA Group Transition Checklist. 7 Student Group Manual •
Be sure to give newly elected officials the username and password for your @binghamtonsa.org email address, show them where their mailbox is located, go over your group constitution, and show them how to use B-­‐Engaged. Treasurer’s Training-­‐ B-­‐Engaged houses financial documents necessary to running your student group including reimbursement vouchers, the treasurer’s handbook, contracts and riders, among many other documents. To view many of these documents, you must take the Treasurer’s exam and become a certified treasurer. This exam is given at the beginning of each semester after which it is available to take at during open hours in the Student Association Office. This certification is required for Presidents and Treasurers, but open to other officers as well. Once certified, you may sign in and click on the “SA Treasurers” group, and then access the documents and forms sections. Recruiting members – Every successful group has passionate and committed group members! But often times getting students interested and retaining that interest can be difficult. Retaining interest begins with a positive first impression! • Hold a GIM (General Interest Meeting) every semester to give an obligation-­‐free opportunity for interested students to learn about your group. • Publicize your group’s intention and meeting times on B-­‐Engaged. • Table when possible in the Tillman Lobby or Union Marketplace to bring attention to your group and events Retaining Members • Keep an organized listserv to communicate with members • Invite voting or contributing members on B-­‐Engaged • At meetings, make everyone feel as if their input is valuable and their ideas are worth pursuing • Incentivize involvement with rewards and positions for those who devote themselves Sound Financial Practices – Running a student group is like running a business. You must keep your finances in order to be successful. It is very important that your group Treasurer and President are aware of how finances function for student groups, all of which is contained in The Treasurer’s Handbook. To help your group get off to a good start, make sure you budget and maintain accurate financial records as you plan your events! Keep track of who is spending money on what and keep receipts in a safe place. Reimbursing your members is a priority for your group and the SA. Connect with Organization Alumni -­‐ Members of your organization who have graduates can provide valuable insight into your organization’s history and past activity. They can be a great resource for ideas, funding assistance, and may be a group you’d like to engage in or invite to your events. Contact the Alumni Office to get assistance with speaking to Binghamton University Alumni. EVENT MANAGEMENT EVENT EXPECTATIONS • Events should have a prompt start and end time • Events must be registered and approved on B-­‐Engaged in advance of the events with a proper time, location and description • Events are sometimes denied because of insurance problems that must be worked out in advance of the event 8 Student Group Manual •
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Facilities and Food must be approved through the proper channels (i.e. Sodexo) Events will be open to all students and publicized accordingly Varying Activities – There are two types of programs that student groups host throughout the year: social and academic. Social events are focused around bringing a group of students together to have fun and get to know each other. Academic programs help to expand the horizons and experiences of the students in attendance and can be very powerful in addition to educational. Pre-­‐Planning Events – A lot goes into planning a successful campus event for your group, and it is extremely important to pre-­‐plan all of the details. Utilize the Event Management section of this guide, along with the Event Checklist at the end to help you get started. Also remember that the Executive Director of the SA is hired to assist you! Performance Contracts/Riders -­‐ If you are bringing in a speaker or performer, remember they need a contract that the SA provides. You can find more information about the SA Performance Contract and Contract Rider forms in the Treasurer’s Handbook or contacting the VPF. FOOD SERVICE Sodexo -­‐ Sodexo is the contracted dining service on campus. It is legally responsible for all food on campus and provides an excellent catering service. To cater meals on campus, you can learn more about Sodexho offerings by visiting http://binghamtonudining.com/catering/index.html or calling the Catering Office at (607) 777-­‐2925. Permission for Off-­‐Campus Food -­‐ For bringing in off-­‐campus food for sale or distribution, it is within Sodexo’s domain. Contact them and tell them exactly what you plan to bring and they may or may not grant permission. FACILITY RESERVATIONS Facility reservations are handled through the University Union Office using their R25-­‐Union system. Student Groups must register a sole primary contact with the office that will then have access to the system. Before scheduling a meeting or event, assess how many people you expect in attendance, and tech equipment you may need, and if the space will be a regular meeting or one-­‐time event. Room Reservations (R25) -­‐ To check availabilities of rooms, please use r25 web-­‐viewer, found on www.binghamton.edu/union. This tool will allow you to see what is currently booked in rooms across campus. You can search events by date and by location. If the space you are seeking is available on r25, you still must confirm the room via the reservation form. There is approximately a 24-­‐hr turn-­‐around period on room reservations, so your room may not actually be available. It is important to reserve rooms early! Gyms -­‐ In order to reserve a Gym, you first should run your program by Jennifer Keegin in Campus Activities by emailing jkeegin@binghamton.edu, then connect with the gym facility to see if the space is available and can accommodate your event. If the facility is available, then you still must formally reserve the space via R25. 9 Student Group Manual Dining Halls -­‐ To reserve a dining hall space, please contact the university union office directly to discuss the possibility of using a dining hall. Visit their office (UUW205) or call at (607)777-­‐3300. Events Center -­‐ Any reservation of the event center for large-­‐scale programming should be made in conjunction with the Vice President for Programming. Special Equipment -­‐ If you reserve a room that does not meet your technical needs, the Educational Communications Center has audio/visual equipment that you can rent. Additionally, Binghamton Sound Stage and Lighting can provide additional sounds, stages, and lights to your events. Also, you may rent/borrow equipment such as power cords from SA INK. ADVERTISEMENT Publicizing Events – A great event won’t bring students without good exposure. Each building on campus has slightly different rules regarding posting flyers. Start by checking the union university website at union.binghamton.edu for guidelines. Other ways to publicize your events include B-­‐Line (students), Dateline (faculty/staff), B-­‐Engaged Flyer-­‐board, Staff Office Doors (ask first!), Marquee Signs, and TV’s in dining halls. 1. Postering – Any student group may poster on any board on campus, unless that board has a specified purpose that your poster doesn’t relate to, or the board belongs to a student group. All posters must have the club name and “SA Chartered” or the SA logo present on the flyer. The SA logo can be found on the SA website (www.binghamtonsa.org) under ‘Resources.’ 2. Quarter sheets/Handbills – You are allowed to hand out flyers in public areas which include the main lobby of the University Union and streets and sidewalks, but not areas such as corridors, rooms and all other lobbies in buildings. Door-­‐to-­‐door solicitation is not permitted on campus. For more information please see the University Posting Policy found at binghamton.edu/union/posting-­‐policy.html 3. Listservs – If your event is academic in nature, you can ask the appropriate department to forward information about your program to their listserv. Emails to all student groups may be sent through the EVP. 4. B-­‐line – To post information on B-­‐line go to b-­‐line.binghamton.edu/ and click “Submit an Event” in the upper right corner. Events are sent out once, but continuing events will remain on the website. 5. Dateline – If you are seeking to get the faculty and staff communities involved in your event, please see binghamton.edu/news/daily-­‐news-­‐briefs/dateline/dateline-­‐policy.html to submit a posting. These postings will be edited and run once, reaching the faculty and staff on campus. 6. Media Organizations – SA organizations are entitled to free advertizing in from SA Chartered media and publications. The Student Association pays for this ad space. For more information and to contact the respective media organization, go to B-­‐Engaged, click on “Organization” and select “Media” as the type of organization. a. Pipe Dream – In addition to providing ad space, Pipe Dream can also help with ad design. For more information contact business@bupipedream.com. You can also visit their office located in the basement of the New Union, Room B03. b. Groups are also allowed to advertise in broadcast media such as BTV and WHRW. 10 Student Group Manual 7. Dining Hall & Residential Hall Postering – In order to poster in both the dining hall and residence halls, you must contact the respective community offices for permission. Listed below are their telephone numbers and locations. a. College-­‐in-­‐the-­‐Woods (Ground Floor of Onondaga Hall) 7-­‐2637 b. Newing (C4, Newing Side) 7-­‐2864 c. Dickinson (C4, Dickinson Side) 7-­‐2826 d. Hinman (Main Floor, Hinman Library) 7-­‐4716 e. Mountainview (Main Floor, Mountainview Dining Hall) 7-­‐7660 f. Susquehanna (Choconut Building) 7-­‐4455 g. Hillside (Hillside Commons) 7-­‐2904 8. Table Tents – Table Tents are another incredibly effective means of advertising. They are in every dining hall on every table. Please contact Casey Slocum, the Sodexo Unit Marketing Director, at (607) 777-­‐3014 or e-­‐mail him at casey.slocum@sodexo.com. They need to be a specific size, so ask about dimensions. 9. Tabling –Tabling is a great way to get new members or to advertise a program in Tillman Lobby or the Union Marketplace. Other than basic information tables, ideas for tabling include ticket sales, give-­‐aways, raffles, and merchandise sales. Bake sales are a great way to fundraise, but only one bake sale is permitted in each location per day. Table reservations are handled through the R25 system and should be booked well in advance as there are limited spaces each day and groups can only table once per week. UTILIZING B-­‐ENGAGED B-­‐Engaged is the primary portal for communication and documentation of all extra-­‐curricular activities at Binghamton University, so it is both important and useful for your organization to take advantage of the tools and abilities that come with maintaining a page on the site. Every group must have a page that they maintain on the site. B-­‐Engaged is used by the Student Association to keep track of the activities of chartered organizations, which is helpful for insurances purposes, collecting data on student involvement, recognizing achievement and allocating funds during budget review. What is the Involvement Transcript? Every student has an Involvement Transcript on B-­‐Engaged that lists their involvement on campus, including organizations in which they participate and in many cases they events they have attended. This Transcript can be used as proof of involvement in an organization, or participation in an event and in many cases will be a required part of applications for positions on campus such as Resident Assistant. Keeping track of your roster on B-­‐Engaged and allowing attendance at your events to show on an Involvement Transcript is very important for many students. Logging In -­‐ Students and organization leaders always log in using their personal PODS username and password. Individuals are given certain access to organization pages based on their position, which can be set by the Primary contact once the group is registered and approved. Manage Your Roster – Only the Primary Contact has the ability to edit the roster. They may invite students to be registered as members and set the positions of E-­‐board members and create new positions if those available do not fit. 11 Student Group Manual Registering Events -­‐ Registering events and receiving approval from the Executive Vice President is a key part of hosting any event. Events that are not registered will be considered unofficial and prior approval for purchases for these events will not be granted. To register an event, log in and go to your organization page which can be access via My Organizations > Click Events > Click Add Event > Fill in all the appropriate information and add a flyer if you would like the event to appear on the corkboard on the front page of B-­‐Engaged. Managing the Page – When you click Manage at the bottom of your B-­‐Engaged site you will have the ability to add a banner to your page and change other aesthetic features such as menu bar and text colors. Connect to Social Media – When you click EDIT THIS PAGE on your organization site, one of your options will be to connect to Facebook and Twitter and add a feed to your page. This is a great way to connect students to other ways to find out information about your organization and have all that information in one place. Creating Forms – Forms on B-­‐Engaged can be created for sign-­‐up sheets, applications or to collect other information from members and visitors to your page. Uploading Documents – The Document Section on B-­‐Engaged is a great place to store documents that you want public and that you would like to transition year to year. You are required to have the most recently approved copy of your group constitution in this section. Hold Elections – If your roster accurately represents the students in you organization who are able to vote, you can set up and hold elections on B-­‐Engaged. This is an easy, accurate and secure way to collect voting data with little trouble and no chance that students can vote twice or in place of other students. Track Service Hours – B-­‐Engaged gives certain E-­‐board members the ability to record and approve submitted service hours on behalf of members. This is a great resource to use if student need service hours that can be shown on their involvement transcript. Invitations – Invitations can be sent out on B-­‐Engaged by entering a list Binghamton email addresses of adding members form your roster. You are also able to collect RSVPs and later confirm if someone attended or not. About Tracking Attendance -­‐ There are multiple ways of tracking attendance that can allow your event to appear on Involvement Transcripts and give your organization an accurate list. The Student Association owns a number of Scanfobs that can be reserved and signed out from our reception desk, from which data can automatically be transferred to your group event on B-­‐Engaged. Another way to track attendance is to input Binghamton email addresses or via card entry using the number on the front of Student ID Cards. 12 Student Group Manual FUNDING BASICS If the Internal Affairs Committee deems your group fundable, an account is set up for you and your group can be granted funding in a variety of ways. Primarily, the Financial Council (FinCo) of the Student Congress is responsible for allocating fund on behalf of the legislative branch of the Student Association. Supplemental Income -­‐ FinCo has the authority to award a group funds based on a percentage of the money they have fundraised. Each group is allowed to earn up to $1500.00 per year in supplement income Budget Hearings -­‐ Each Spring FinCo holds budget hearings and invites groups to petition for a budget allocation for the following academic year Funds Request -­‐ FinCo also has the ability to address special requests from SA chartered groups. To qualify, groups must submit a request form that can be found on B-­‐Engaged. How to Get More: Fundraising -­‐ Groups are encouraged to fundraise to increase their income. Some of the more popular fundraising events are: bake sales, product sales (tshirts, jewelry, etc), dining events at local restaurants* (see Local Businesses). Remember to fill out an event notification form when you do any fundraisers. This income is usually eligible for supplemental funding through FinCo Other Student Groups -­‐ Co-­‐sponsoring events with other groups can prove to be extremely beneficial. Not only can you potentially share some of the costs related to the event, but you also attract more participation. Late Nite Binghamton -­‐ Late Night hosts weekly programming on Friday and Saturday evenings in the Old Union. They allocate $50 to student groups that participate in their programming and to pay for supplies related to the event. Co-­‐Sponsor with Campus Activities -­‐ The Campus Activities office often works with student organizations to bring additional programming to campus. You can find them in their office in the New Union. Community Governments -­‐ Each community government (Hillside, Newing, etc…) is allocated a budget and is allowed to give money to student groups. Off Campus Community College (OC3) has the biggest allocated budget and is typically most sought after by various groups for financial assistance Donations -­‐ Anyone has the ability to donate to the Student Association or directly to Student Association chartered organizations. Potential donors include parents, alumni, community members, even foundations and corporations. How to Donate -­‐ Simply direct potential donors to the Binghamton Foundation giving website (giving.binghamton.edu). Have them specify the organization for which their 13 Student Group Manual funds are intended, ideally including the four digit account number that can be found attached to the organization name on B-­‐Engaged. Convocations Committee -­‐ This committee is composed of Faculty, Administrators and SA Executive Board members. Successful convocations applications can net a large amount of money for your events. To submit an application, go to http://facultysenate.binghamton.edu/MAIN/documents.htm and click on Convocations Committee Request for Funds. Local Businesses -­‐ Involving the local community with your events is another great way to build relationships and increase participation. You can ask for anything from a donation of product or prize, or to help with funding. Deans and Departments -­‐ Administrators and many departments on campus are often willing to help out with student group programs. You can talk to the various deans and departments as programming opportunities arise. Alumni Association -­‐ If your event includes Alumni members, or Alumni speakers, or you are looking for an Alumnus to attend your event, contact the Alumni Association. This organization can help you to co-­‐sponsor events or to find alumni to speak on at your program. 14 Student Group Manual STUDENT ASSOCIATION STAFF DIRECTORY Student Association -­‐ Reception, UUW 203…………………………………………………………………….x7-­‐7777 getinvolved@binghamtonsa.org President – Eric Larson……………...……………………………………………………………………………………x7-­‐6646 president@binghamtonsa.org Executive Vice President – Samson Widerman....…………………………………………………………...x7-­‐4269 evp@binghamtonsa.org Vice President of Academic Affairs – Derrrick Conyers…………………………………………………….x7-­‐4297 vpaa@binghamtonsa.org Vice President of Finance – Ravi Prakriya…......………………………………………………………………..x7-­‐4292 vpf@binghamtonsa.org Vice President of Multicultural Affairs – N. Isis McIntosh Green........……..……………………….x7-­‐4294 vpma@sa.binghamton.edu Vice President of Programming – Mariana Moriello……..…………………………………………………x7-­‐4291 vpp@binghamtonsa.org Administrative Director– Jackie Zagorsky………………….…………………………………………………….x7-­‐2040 jzagorsk@binghamton.edu Executive Director– David Hagerbaumer………………………….……………………………………………..x7-­‐2020 executivedirector@binghamtonsa.org Congress Speaker – James Grippe speaker@binghamtonsa.org Financial Council – Lisa Leiber finco@binghamtonsa.org Internal Affairs Committee – Christopher Zamlout ia@binghamtonsa.org Student Life and Academics Committee – Ikram Hoque slac@binghamtonsa.org Planning, Research and Elections Committee -­‐ Don Greenberg pre@binghamtonsa.org 15