CAMPUS RESERVATIONS, EVENTS, & TECHNICAL SERVICES • 121 TATE STUDENT CENTER • ATHENS,
GA 30602
(706) 583-8020 • (706) 583-8025 • reserve@uga.edu • www.reservations.uga.edu
FACILITY USAGE FEES FOR ACADEMIC CLASSROOMS & OUTDOOR SPACE
Event Categories UGA events – events arranged by a registered student organiza2on or UGA department for the primary benefit of the UGA community or an ini2a2ve of the university. Reserva2ons for these groups must be requested by members of the student organiza2on or University faculty/staff. ABendance is primarily for University personnel, students, and/or the surrounding Athens-­‐Clarke county residents. (Any group seeking to become a registered student organiza5on may make a maximum of three mee5ng room reserva5ons in the Tate Student Center, for the purpose of recruitment, prior to registering.)
UGA-­‐related events – events arranged by a registered student organiza2on or UGA department, but aBendance is not limited to University personnel, students, and surrounding Athens-­‐Clarke County residents. The UGA representa2ve must request the space and serve as the primary contact/planner for all event-­‐related details. All charges related to the event will be billed to and covered by the UGA representa2ve or department.
Governmental Agency events – events arranged by an agency of the University System of Georgia, the State of Georgia or the United States. Non-­‐profit events – events arranged with non-­‐profit organiza2ons not associated with the University of Georgia. Groups in this category are required to show proof of non-­‐profit status and pay associated charges prior to the date of their reserva2on. Campus Reserva2ons reserves the right to review each of these events before a reserva2on can be made. Wedding-­‐related events – events arranged by UGA students, alumni and employees for weddings and wedding rehearsals. Miller Learning Center Rooms seaHng less than 44 Rooms seaHng between 82 & 142 Rooms seaHng 300 UGA events UGA-­‐Related Governmental Non-­‐Profit Wedding-­‐related events events Agency events Org. events $ 0 $ 25.00 $ 50.00 Classrooms are not available for use for these type of events. $ 0 $ 50.00 $ 100.00 $ 0 $ 75.00 $ 150.00 Groups who request to hold their event outside the normal opera2ng hours of the Miller Learning Center will be charged a security fee. These fees are outlined below. If reques2ng to open the building early or to re-­‐open the building aTer it has closed, security will only open the three main doors in the front of the building facing the Tate Student Center parking deck. It will be the sponsor’s responsibility to no2fy their guests to enter the building through these doors. Security will be located at the boBom of the Grand Staircase un2l the group’s arrival. Security can be found in room 210 of the MLC at any other 2me. All requests for MLC security must be submiBed to Campus Reserva2ons at least 12 business days prior to the event. Early opening or re-­‐opening -­‐ $ 15.00 per hour (minimum of $ 60.00) Late closing -­‐ $ 15.00 per hour (no minimum) Opening for closed dates and/or UGA holidays -­‐ $ 30.00 per hour (minimum of $ 120.00) All Other Academic Classrooms UGA events *UGA-­‐related events $ 0 Rooms seaHng less than 100 Rooms seaHng between 100 & 200 Rooms seaHng over 200 $ 0 Non-­‐profit Org. events Wedding-­‐related events $ 50.00 $ 0 -­‐ $ 50.00 $ 0 Governmental Agency events $ 0 -­‐ $ 25.00 $ 100.00 Classrooms are not available for use for these type of events.
$ 0 -­‐ $ 75.00 $ 150.00 *Depending on the quan2ty of rooms needed for your reserva2on, Campus Reserva2ons reserves the right to charge for each academic space.
Groups who request to hold their event outside the normal opera2ng hours of an academic building will be charged for opening and closing the building. All requests for excep2ons to building hours must be submiBed to Campus Reserva2ons at least 12 business days prior to the event. In most cases, Facili2es Management Division will be responsible for handling the opening and closing of the building. The charge for opening and closing an academic building varies but generally is $19.00 per hour with a 4 hour minimum.
Outdoor Space
Herty Field New College Lawn President’s Garden DW Brooks Mall Jaworski Amphitheater Parade Grounds
Royal Square Sco[ Lawn UGA events UGA-­‐Related events $ 25 $ 50 $ 10 $ 25 $ 10 $ 100 $ 200 $ 60 $ 200 $ 60 $ 20
$ 100 $ 40
$ 60 $ 50
$ 20 $ 60 $ 100 $ 40 $ 25 $ 60 $ 50
$ 20 $ 200 Wedding-­‐related events $ 60 $ 40 Non-­‐Profit Org. events $ 100 $ 20 $ 20 Governmental Agencies events $ 50 $ 100 $ 50