Assigning Designated
Supports and
Accommodations in
Illuminate
Assigning SBAC Designated Supports and Accommodations in Illuminate
StartingPoint
SBAC Accessibility Guidelines
39-page Usability, Accessibility, and Accommodations Guidelines.
Individualized Student Assessment Accessibility Profile (ISAAP)
Tool
3.74MB macro-enabled workbook that enables users to indicate a students needs
and whether he/she has an IEP or 504 plan. The worksheet then narrows down
supports and accommodations for users to select. There is one worksheet per
student. The ISAAP generates an upload file for up to 15 students.
TOMS Upload
Student accessibility information uploaded to Test Operations Management
System (TOMS) with specified codes, or may be changed for individual students
one-at-a-time. Uploads are viewable and can be tracked, but updates to
individual student information are not tracked.
goo.gl/aiyir1
Assigning SBAC Designated Supports and Accommodations in Illuminate
ISAAP
Assigning SBAC Designated Supports and Accommodations in Illuminate
OurChallenges
1.  Minimal Familiarity with Designated Supports and
Accommodations
We needed a way to help staff at over 50 sites understand and assign
designated supports and accommodations for SBAC.
2.  Overwriting Supports and Accommodations
Uploaded supports and accommodations are viewable and can be tracked,
but updates to individual student information are not tracked. Updates to
individual student information can overwrite uploads.
3.  Multiple Barriers to use of State Tool
• High likelihood of data entry errors
• Would create multiple, unwieldy paper and electronic documents
• Would require staff PD on Excel
Assigning SBAC Designated Supports and Accommodations in Illuminate
OurSolution
By creating a summary assessment in Illuminate, site
testing coordinators can
•  use a familiar, web-based system to input
information
•  ensure supports and accommodations are input for the
correct student
•  easily verify that information was input for all
intended students
•  readily access any guiding documents
Assigning SBAC Designated Supports and Accommodations in Illuminate
SummaryAssessment
Definition: A summary assessment is a location for
tracking demographics or scores.
•  Assessment is automatically “administered” to all
students, but creator can apply a student filter
•  The assessment creator defines and orders the fields
•  The assessment creator can limit the possible inputs
(make answer choices a dropdown menu)
•  “Student Responses” can be downloaded into an
Excel document for analysis
Assigning SBAC Designated Supports and Accommodations in Illuminate
QuickInstructions
1.  Click Assessments > Create a New Summary
Assessment
2.  Enter Title for Summary Assessment, optionally
enter additional information; Click Save
3.  Click Materials +Upload to upload supporting docs
4.  Under Columns tab, Click + Add Columns;
5.  Complete Column Name, Column Type, and Column
Values fields - in Column Values field provide the
different support/accommodation options; click Save
6.  Share only with appropriate staff
Assigning SBAC Designated Supports and Accommodations in Illuminate
DEMO
•  Creating Summary Assessment
1415 SBAC Accessibility
•  Verifying Inputs
•  Providing Lists for TAs
Assigning SBAC Designated Supports and Accommodations in Illuminate
ISAAP Cheat Sheet
Assigning SBAC Designated Supports and Accommodations in Illuminate
Accessibility Worksheet
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For SUSD Coordinators: Quick Directions
Go to Assessments > List Assessment
Clear filters
Type in 1415 SBAC
Select Summary Assessment 1415 SBAC Student
Supports
Click Responses > NEW Enter/Edit
Use the filters to narrow down to the student group for which
you would like to edit settings, click Find Students
Click by Student or the edit icon next to a particular student
Input supports and accommodations, and remember to click
save when you are done.
Use the dropdown menu at the top to select another student
for edits.
goo.gl/aiyir1
Step 1. Go to Illuminate
goo.gl/aiyir1
Step 2. Go to Assessments, Clear
Filters
Step 3. Find Supports
Assessment
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goo.gl/aiyir1
Step 4. Click Responses > NEW
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Step 5. Filter to Student Subgroup
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Step 6. Click by Student
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Step 7. Enter Accessibility Information
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Step 8. Viewing Entries
Assigning SBAC Designated Supports and Accommodations in Illuminate
NewChallenges
Creating the upload file for TOMS
We needed a way to convert user entries into the codes and format
necessary for upload into the Test Operations Management System
(TOMS), which enables delivery of embedded supports and
accommodations to students
Preventing Overwrites of Supports and Accommodations
Updates to individual student information in TOMS can overwrite
uploads.
Communicating Process to Site Coordinators
We needed a way to ensure that all site coordinators are familiar with the
process
Assigning SBAC Designated Supports and Accommodations in Illuminate
NewSolutions
•  By creating a custom report in Illuminate,
information from the summary assessment can be
transformed into the TOMS upload file.
•  Making all Site Coordinators TOMS Test Administrators
(not Site Coordinators) prevents overwrites.
•  Provide repeated communication and demonstration in
a 3-phase training rollout and maintain an updated
website at http://ra-susd-ca.schoolloop.com/star.
Assigning SBAC Designated Supports and Accommodations in Illuminate
QuickInstructions
1.  From Summary Assessment Overview tab, click +Custom
Report
2.  Retitle and Click Create
3.  Under Manage Columns tab, re-arrange columns roughly
in order of upload file
4.  You may need to Add Columns, such as SSID
5.  Under Advanced tab, click Translations
(this will ONLY show if you defined response options in the summary assessment)
6.  Specify the column name and corresponding TOMS
upload code for each response option in the summary
assessment
Assigning SBAC Designated Supports and Accommodations in Illuminate
DEMO
Creating Custom Report
1415 Accessibility Upload
Assigning SBAC Designated Supports and Accommodations in Illuminate
Bonus:Student Logins
Provide login sheets for individual students
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Create a new report from the summary assessment
Screenshot the “Is This Your Test?” page
Translate fields from summary assessment, if necessary
Under the Form Letter tab, click Edit to upload template
Under the Form Letter tab, click Layout to place fields from
summary assessment
Create login labels for students
•  Create a new report
•  Under the Labels tab, select Add to select the label size and
then place fields onto label for printing.
Get in touch
ContactUs
Shani Keller
Phone
(209) 933-7105, ext. 2204
Website
http://ra-susd-ca.schoolloop.com/star
goo.gl/aiyir1
Email
skeller@stocktonusd.net
ThankYou!