APPENDIX B: REQUEST FOR TENDER – CONTENT TEMPLATE RFT PART 1 – REQUEST FOR TENDER
Introduction
The <Name of Council> is seeking tenders for the supply and delivery of the item of plant identified in this RFT.
Scope of the RFT
The RFT is for the supply, delivery, commissioning and training of the following item(s) of equipment:
<List of equipment>.
Form of Contract
The proposed Contract is for a <lump sum> contract.
Trade-in (where appropriate)
The following item(s) of equipment is/are proposed to be traded in this RFT. However, the council reserves the right
to not trade the listed equipment.
<List of equipment and ID>.
Availability of the RFT Documents
The RFT documents are available at <location and instructions to obtain RFT documents>.
Closing of Tender
The closing date and time location of lodgement of the RFT is <date and time>.
Tenders are to be lodged in the Tender Box located at <location and address of the tender box> or lodged
electronically through <URL of the electronic tender lodgement portal>.
Evaluation Criteria
The tenderers should address the evaluation criteria listed in Part 2.
Enquiries
Contact for queries: <nominated contact person’s details and email>.
Page 59
RFT PART 2 – CONDITIONS OF TENDERING
1.
INTRODUCTION
The Council is seeking tenders for the supply and delivery of <item of equipment> [with trade-in of Council’s
<equipment and ID e.g. registration number>.
2.
CONTRACT PERIOD
The Tenderer shall nominate in their Tender the length of time required for delivery of the unit from the date of the
letter of acceptance.
3.
FORM OF CONTRACT
The proposed contract is a lump sum contract.
The price(s) submitted in the Tender must be for the complete unit as specified [including trade-in].
4.
CLOSING OF TENDERS
The closing date and time for lodgement of tenders is <day, date at xx.xx pm>. Tenders are to be deposited in the
Tender Box located in the <Location and address of the tender box>. [or Tenders can be submitted through the
eTender portal <URL of eTender portal>].
5.
TENDER DOCUMENTS
The following are the tender documents issued to all prospective tenderers:
•
•
•
•
•
•
Part 1 - Request for tender
Part 2 - Conditions of tendering
Part 3 - General conditions of contract
Part 4 - Instrument of agreement
Part 5 - Specification
Part 6 - Tender forms and responses
Any supporting information or documentation referred to in the general conditions of contract or specification can
be made available to tenderers upon request.
5.1. Accuracy of Tender Information
The tender information is provided in good faith and is believed to be reliable. However, neither the <name of
Council> nor the agents of the <name of Council> warrants the accuracy of the tender information.
5.2. Ambiguities and Discrepancies
The Tenderer shall peruse the tender information, the conditions of tendering and all tender documents with a view
to identifying any errors, ambiguities or discrepancies. If the Tenderer becomes aware of any such ambiguity or
discrepancy the Tenderer shall immediately notify the <name of Council>. The <name of Council> may issue an
addendum clarifying the ambiguity or discrepancy.
6.
TENDERER TO ACQUIRE INFORMATION
The Tenderer shall be deemed to have:
¡
Examined the tender documents and any other information made available in writing by the Council to the
Tenderer for the purpose of tendering.
Page 60
¡
Examined all information relevant to the risks, contingencies, and other circumstances having an effect on their
Tender and which is obtainable by the making of reasonable enquiries.
¡
Satisfied themselves as to the correctness and sufficiency of their Tender and that their price covers the cost of
complying with all the obligations of the tender documents and of all matters and things necessary for the
supply and delivery of the specified item of plant.
¡
Inspected the relevant trade-in to ensure that they are fully familiar with the items of plant required by the
Council.
¡
Used all reasonable efforts to inform themselves of the requirements of the Council regarding the items.
The Council has a purchasing and contracts policy manual. Details and an explanation of the policy are available
on the Council’s web site.
7.
TENDER SUBMISSION
The Tender submission must comply with the conditions of tendering, the general conditions of contract, and the
specification, and include the tender form and information supplied in accordance with the accompanying tender
schedules forming part of the tender form. Additional supporting information may be submitted, especially
information which addresses the tender evaluation criteria.
The Tender shall be signed by the Tenderer or by a duly authorized representative of the Tenderer. The Tender
“Lump Sum“ shown in Tender Schedule No. 2 shall be Inclusive of GST.
In addition to a Conforming Tender, the Tenderer may submit a non-conforming Tender which also provides for the
plant Items set out in the Specification. Non-conforming tenders shall be clearly identified.
The Council reserves the right to reject part or all of a non-conforming Tender.
The Council is not responsible for any cost or expense incurred by the Tenderer in preparing and lodging a Tender.
8.
ALTERNATIVE PROPOSALS
Tenderers are encouraged to incorporate innovative options by submitting alternative proposals in addition to a
conforming Tender.
9.
TENDER LODGEMENT
The Tender must be submitted in an envelope addressed to the <name of Council> and marked:
<Position Title of Procurement Delegate>
CONFIDENTIAL - CONTRACT NO. <Contract Ref#>
Supply and delivery of <description of items and trade-in>
Tenders are to be deposited in the Tender Box located in the <Location and address of the tender box>. [or
Tenders can be submitted through the eTender portal <URL of eTender portal>].
It is the responsibility of the Tenderer to ensure that the Tender is received in the Tender Box by the due time and
date.
9.1. Tender Validity Period
A Tender placed into the Tender Box shall remain valid and capable of acceptance by the Council for a period of
sixty days (60) from the close of the tender. A tender placed in the Tender Box [or lodged electronically] cannot be
withdrawn without the consent of the <name of Council>.
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Tenders submitted or received after the closing time will not be accepted. Tenders received by telegram,
e-mail or facsimile or delivered verbally will not be accepted.
10.
PURCHASE OF SECOND-HAND PLANT
<Name of Council> may elect to sell the proposed item for trade-in independently. Tenders for the new plant item
are to show any price variances for new plant if trade-in is sold separately.
11.
VARIATION TO SPECIFICATION
After tenders have been opened and during the evaluation process, if the <name of council> forms an opinion that
the provision of the unit requires variation to that detailed in the specification, the Council may:
a)
b)
c)
request additional tenders/submissions from all tenderers, or
readvertise the project, or
determine the project will not proceed.
The <name of Council> will notify all tenderers in writing of any decision.
12.
POST TENDER SUBMISSION
Notwithstanding any other requirement of the tender documents, the <name of Council> may require a tenderer to
submit additional information concerning the tender before any tender is accepted. This includes proof of
conformity with legislative requirement. Should the Tenderer fail to submit the schedules or any of the information
so required by the date and time stipulated by the purchasing Council, the Tender may not be further considered.
13.
OPENING OF TENDERS
Tenders will be opened at a public opening held at the <name of Council> office, as soon as practicable after
closing time on the date the tender closes.
All Tenderers are welcome to attend the public opening. Upon the opening of a Tender, the name of the Tenderer
will be read out aloud in order of opening.
14.
ENQUIRIES
14.1. Contact Officer
All enquiries regarding this Request for Tender may be directed to <name of contact> of <name of council>,
<contact address>.
14.2. Trade-In Inspection and Enquiries
Please contact <contact name and contact details> for trade-in inspection arrangements.
14.3. Addendum
If the Tenderer has any doubt as to the meaning of any of the tender documents, it shall either:
¡
request clarification, which clarification shall be valid only if issued in writing, or
¡
when submitting each Tender, include a statement of the interpretation upon which the Tenderer relies and
upon which the Tender has been prepared.
Any clarification given pursuant to this clause will also be issued to all other prospective Tenderers as an
addendum and this will form part of and be included in the Tender Documents. Any requests for clarification
received within one week of the Tender closing date will not be able to be clarified.
Page 62
15.
CANVASSING OF COUNCILLORS OR COUNCIL OFFICERS
Canvassing of Councillors, or any member of the Council’s staff will disqualify the Tenderer. Councillors and staff
are obliged to report canvassing by any Tenderers.
Queries in relation to the Tender are to be directed to the Contact Officer nominated in clause 16.1.
16.
EVALUATION OF TENDERS
Tenders will be evaluated in accordance with the Council’s Purchasing and Contracts Policy and the Tender
Evaluation Criteria within this RFT.
Tender Evaluation Criteria are not necessarily listed in the highest to lowest order of importance.
A weighting of the Tender Evaluation Criteria shall be determined prior to the close of tenders and kept confidential
until after the opening of tenders.
In the course of the evaluation of a Tender, the Council may require any Tenderer to attend an interview. Any
Tenderer who either fails or refuses to attend an interview may be disqualified.
The Council may require a Tenderer to submit additional information within a reasonable time prior to accepting
any Tender. Should the Tenderer fail to submit any of the information required by the date and time stipulated by
the Council, the Tender may not be further considered. Any further information provided will be used in assessing
the Tenderers.
16.1. Mandatory Evaluation Criteria
16.1.1.
Satisfactory OH&S Hazard Assessment
The Tenderer is to submit with the Tender a Risk Analysis of the operation of the Item of Plant being offered. This
analysis is mandatory and should the Tenderer fail to supply this information, the Tender may not be considered.
16.2. Other Tender Evaluation Criteria
The tender evaluation criteria include the following:
Criteria
Operational
Service Support
Schedule Ref
Details
Schedule 3 / Item 2
OHS perspective of the vehicle’s
operational functions
<>
Schedule 2 / Item 3
Cabin environment including noise level
<>
Schedule 2 / Item 2
Payload capacity
<>
Schedule 2 / Item 2
Power, transmission & mechanical
functionality
<>
Schedule 2 / Item 3
Attachment capability
<>
Schedule 2 / Item 3
Length of warranty
<>
Schedule 2 / Item 3
Costs of extended warranty
<>
Schedule 2 / Item 3
Warranty of additional fittings
<>
Schedule 2 / Item 4
Parts availability
<>
Schedule 2 / Item 4
Services availability
<>
Page 63
Weighting (not disclosed in
RFT)
Criteria
Social Procurement
Total Cost of
Ownership
17.
Schedule Ref
Details
Schedule 2 / Item 4
After hours supports
<>
Schedule 2 / Item 3
Training
<>
Schedule 2 / Item 4
Total CO2 emission
<>
Schedule 2 / Item 4
Oil change intervals
<>
Schedule 2 / Item 1
Manufacturing supports at local locations
<>
Schedule 2 / Item 4
Parts support local locations
<>
Schedule 2 / Item 4
Services support local locations
<>
Schedule 2
The whole-of-life costs to be used in the
value for money assessment
<>
Weighting (not disclosed in
RFT)
CONTRACT ACCEPTANCE
The Council shall not be bound to accept the lowest or any tender for the Item of Plant listed under this Contract.
A Tender shall be accepted only by a notice in writing advising acceptance of the Tender by <name of council>
which may be handed to, or posted by prepaid post to, or left at the address notified pursuant to these Conditions
of Tendering by the successful Tenderer.
The successful Tenderer shall be deemed to have received such notice if posted by prepaid post at the time it
would normally be received in the ordinary course of the post at the address to which it is directed. The Date of
Acceptance of Tender shall be deemed to be the date which appears on the notice in writing of acceptance of the
Tender.
18.
TENDER INFORMATION DISCLOSURE
Until the Contract is awarded the Council is committed to maintaining the confidentiality of tender contents.
Unsuccessful tenderers will be notified promptly in writing and advised of the successful Tenderer’s name and the
price and reasons for the awarding of the Contract. No other information regarding the successful Tender will be
provided.
After the closing of Tenders Council will, on request, advise the names only of those who have lodged tenders.
The Freedom of Information Act 1982 provides that documents containing information of a ‘business, commercial
or financial nature’ are exempt from disclosure under the Act. In-house and external tender documents are so
exempt.
19.
INSTRUMENT OF AGREEMENT
A binding agreement between the Council and the successful Tenderer will be created by the Council’s written
acceptance of the successful Tender.
The successful Tenderer must execute two copies of the Instrument of Agreement and Contract Documents and
return them to the Council within fourteen (14) days of the date on which the completed Documents were forwarded
to it (or any longer period approved in writing by Council).
20.
NEGOTIATION ON PRICE
Council may negotiate with Tenderers on the Tendered amount.
Page 64
21.
COMPLAINTS
Any complaints regarding the tender documentation or procedures should be in writing and directed to <position
title of Council officer who handles tendering complaints>.
Page 65
RFT PART 3 – CONDITIONS OF CONTRACT
Drafting Note: The following section contains example terms to include as general conditions of
contract.
GENERAL CONDITIONS
1. DEFINITIONS
In this Specification, the following terms have the meanings indicated, unless inconsistent with the context:
“Goods” means the items described in Part 5 (Specification)
“Specification” means this Contract Specification - Goods to be Delivered
2.
OBLIGATION TO SUPPLY
2.1. Contractor’s Obligation
The Contractor must supply Goods in accordance with this Specification and within the Contract Term.
3.
DELIVERY OF GOODS
3.1. Delivery of Goods
The Contractor must deliver the Goods on or before the date specified.
4.
QUALITY
All Goods supplied by the Contractor to the Council must:
(i) be in the form described; and
(ii) conform with Part 5 (Specification)
5.
DELIVERY
5.1.
Delivery Site
The Goods must be delivered by the Contractor to the site referred to in Schedule 1.
6.
CANCELLATION
6.1. Cancellation of Direction
The Council may cancel any direction to the Contractor to supply Goods where all the Goods have not been
supplied within any time specified.
6.2. No Claim by Contractor
The Contractor will have no claim against the Council if a direction to supply Goods is cancelled under this clause.
7.
PAYMENTS
Page 66
TEMPLATES
7.1. Invoices
The Contractor must issue invoices to the Council, itemised to the satisfaction of the Supervisor.
Payment for the supplied unit will be made at the first Council meeting after delivery
8.
CONDITIONS
It is a condition of the Council’s purchase of the Goods that:
(i)
(ii)
(iii)
(iv)
the Goods will be new, unless stated otherwise in Schedule 2;
the Goods will be fit for the purpose for which items of the same kind are commonly supplied;
the Goods are merchantable quality and free from defects;
the Contractor is capable of passing title in the Goods free of encumbrances and all other adverse
interests at the time after they are supplied to the Council; and
(v) the Goods carry any applicable manufacturer’s‟ warranties, the benefits of which are deemed to be
assigned to the council, without further liability to the Council, on the supply of the Goods. The Contractor
must do anything necessary to ensure that the Council may have the benefit of the manufacturers’
warranties.
9.
TITLE
Title to any Goods, free of encumbrances and all other adverse interests, will pass to the Council upon the Goods
coming into the possession of the Council’s agents or employees.
10.
INTELLECTUAL PROPERTY
The Contractor agrees to indemnify, keep indemnified and hold harmless the Council from and against any actions,
claims, losses, damages, penalties, demands or costs (including, without limitation, all indirect losses,
consequential losses and legal costs on a full indemnity basis) arising from actual or alleged infringements in the
supply of the Goods of any rights in respect of letters patent, trademarks, copyright, design, confidential information
or the like whether granted by the Commonwealth of Australia, a foreign State or the common law.
11.
SUPPLEMENTARY CONDITIONS
Any supplementary General Conditions of Contract are referred to in General Conditions of Contract, Appendix 1.
12.
ANNEXURE
1.
Delivery Site
<Site address for delivery of the equipment>
Date for Delivery:
<To be stated in the tender>
Times for payment claims
First council meeting after delivery. Council meets on <day> of each month.
Supplementary Conditions:
<State conditions if any>
2.
3.
4.
The Tenderer is to note that two forms of offer may be submitted with this tender based on:
(a) Supply of Unit/s with no vehicle being offered as trade-in on the new Unit/s.
(b) Supply of Unit/s with adjustment allowance for trade on <item to be traded> currently owned by the
Council.
(c) Outright purchase of <item to be traded>.
Page 67
RFT PART 4 – INSTRUMENT OF AGREEMENT
Drafting Note: This section is to contain the Council’s preferred contract to be used with this
RFT.
Page 68
RFT PART 5 - SPECIFICATIONS
Drafting Note: The following sections contains a set of standard specifications for a range of
plant types.
When completing the Specification section of the RFT, the following is to be included:
¡
¡
¡
¡
¡
A summary of the products/services required.
Product specification: Use the specification template for the relevant products/equipment
Additional fittings: Specify additional fittings by tenderers or by other third parties
Non product requirements: Specify other requirements such as registration, delivery,
OH&S requirements, training, warranty, services and payment terms etc.
Trade-in: Provide details of equipment for trade-in including arrangements to view the
equipment
Specification Template: Static Roller
Attribute
Details
Specification Instructions
Examples
Engine
Gross Power
Specify minimum requirements
35 kw
Dimensions
Weights
Operational
Number of Cylinders
4
Power Measured (rpm)
2100 rpm
Drum Diameter - Front
1600 mm
Drum Diameter - Rear
1200 mm
Wheelbase
2700 mm
Max Static Linear Load - Drive Drum
30.5 kg/cm
Max Static Linear Load - guide drum
21.8 kg/cm
Operating Weight - standard
10000 kg
Spray Water Capacity
370 L
Attachments
Specify details and
requirements to each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 69
Specification Template: Pneumatic Roller
Attribute
Details
Specification Instructions
Examples
Gross Power
Specify minimum requirements
67.1 kw
Number of Cylinders
4
Power Measured (rpm)
2100 rpm
Ground Clearance
250 mm
Wheelbase
3800 mm
Average Weight per Wheel
1900 kg
Weights
Operating Weight - standard
15400 kg
Operational
Average Weight per Wheel
1800 kg
Operating Weight - standard
12900 kg
Water Spray Tank Fluid Capacity
350 L
Engine
Dimensions
Attachments
Specify details and requirements to
each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 70
Specification Template: Truck
Attribute
Details
Specification Instructions
Examples
Drivetrain
Drive
Specify minimum requirements
4x2
Dimensions
Chassis
Emissions
Attachments
Power - kW
110
Torque - Nm
400
Transmission
6 speed auto
GCM - kg
7300
GVM - kg
6700
Tare - kg
2400
Wheel Base - mm
3430
Brakes
ABS 9 with EBD - Electronic Brake
force Distribution
Category
Rigid
Front Axle
3100
Front Suspension
Independent with adjustable torsion
bar anchored to the chassis integrated
with double-acting telescopic shock
absorbers and anti-roll bar
Rear Axle
5200
Rear Suspension
Leaf springs
Emission Control
Standard
ADR 80/03
Specify details and requirements
to each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 71
Specification Template: Cab and Chassis
Attribute
Details
Specification Instructions
Examples
Engine
Gross Power
Specify minimum
requirements
227.4 kw
Dimensions
Number of Rear Axles
1
Weight Class
8
Length from Back of Cab to End of Frame
2500 mm
Overall Length
5257.8 mm
Total Chassis Weight
5200 kg
Total GVW
15800 kg
Wheelbase
3200 mm
Wheelbase
Attachments
Specify details and
requirements to each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 72
Specification Template: Grader
Attribute
Details
Specification Instructions
Examples
Engine
MAX POWER
Specify minimum
requirements
108 kw
Number of Cylinders
6
Transmission
Power Shift
Blade Base
2500 mm
Tandem Axle Wheelbase
1500 mm
Wheelbase
5900 mm
Blade tip angle – front
36 degrees
Blade tip angle – rear
5 degrees
Diameter
1500 mm
Max reach outside tyres -left
1700 mm
Max reach outside tyres -right
1800 mm
Rotation
360 degrees
Front Axle
Oscillation - Total
30 degrees
Moldboard
Blade Pull at Max Weight
12000 kg
Max Depth of Cut
500 mm
MOLDBOARD WIDTH
3600 mm
Side Shift Left
500 mm
Side Shift Right
660 mm
Max Operation Weight - Total
20200 kg
Std Operation Weight - Total
12300 kg
Dimensions
Circle
Operational
Attachments
Specify details and
requirements to each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 73
Specification Template: Skid Steer
Attribute
Details
Engine
Gross Power
108 kw
Number of Cylinders
6
Ground clearance
170 mm
Reach at Max Lift and Dump
310 mm
Turning Radius from centre – incl. bucket
1500 mm
Turning Radius from centre – machine
rear
1400 mm
Wheelbase
1000 mm
Bucket out Force
1700 kg
Bucket Capacity
0.40 m3
Tipping Load
1300 kg
Chain Box Fluid Capacity – each side
5L
Cooling System fluid capacity
10 L
Max Speed
10 km/h
Operational Weight
1680 kg
Dimensions
Loader
Operational
Attachments
Specification Instructions
Specify details and
requirements to each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 74
Examples
Specification Template : Wheel Loader:
Attribute
Details
Specification Instructions
Examples
Engine
Gross Power
Specify minimum
requirements
100 kw
Number of Cylinders
4
Gross Power
240 kw
Net Power
230 kw
Reach at Max Lift and Dump
1000 mm
Wheelbase
2600 mm
Breakout Force
100 kN
Bucket Capacity - heaped
1.4 m3
Bucket Capacity - struck
1.2 m3
Dump Clearance at Max Raise
2600 mm
Operating Weight
10000 kg
Turning Radius
5100 mm
Hydraulic System
Pump Type
dual, vane-type tandem
Transmission
TYPE
3 elements, single-stage, single
phase
Dimensions
Bucket
Operational
Attachments
Provide specific details and
requirements to each
attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 75
Specification Template : Backhoe Loader
Attribute
Engine
Hydraulic System
Transmission
Dimensions
Backhoe
Loader
Operational
Attachments
Details
Specification Instructions
Examples
Displacement
Specify minimum requirements 4 L
Gross Power
58.2 kw
Net Power
55.9 kw
Number of Cylinders
4
Pump Flow Capacity
124 L/min
Pump Type
twin gear
Max Speed Forward
32.8 km/h
Max Speed Reverse
32.8 km/h
Number of Forward Gears
4
Number of Reverse Gears
4
Ground Clearance
297 mm
Wheelbase
2100 mm
Bucket Dig Force
5307 kg
Dig Depth
4240 mm
Load at Max Lift
1584 kg
Load Height
3483 mm
Reach at Load Height
1764 mm
Bucket Breakout Force
40.2 kN
Bucket Capacity
0.76 m3
Bucket Width
2262 mm
Clearance at Max Dump Height
2740 mm
Dig Depth
105 mm
Lift Capacity at Full Height
2621.8 kg
Reach at Max Dump Height
730 mm
Fuel Capacity
128 L
Provide specific details and
requirements to each attribute
Cabin
Safety
Environmental
Technologies
Others
Page 76
Specification Template: Excavator
Attribute
Details
Specification Instructions
Examples
Engine
Gross Power
Specify minimum requirements
85 kw
Net Power
78 kw
Number of Cylinders
4
Boom/Stick Option
15'1 (4600mm) Boom /
6'3 (1900mm) Stick
Max Cutting Height
8000 mm
Max Digging Depth
5000 mm
Max Loading Height
5600 mm
Max Reach Along Ground
7600 mm
Max Vertical Wall Digging Depth
4400 mm
Maximum Bucket Capacity
0.71 m3
Minimum Bucket Capacity
0.23 m3
Swing Mechanism
Swing Speed
13.6 rpm
Undercarriage
Ground Pressure
35.3 kPa
Boom/Stick Option
Buckets
Attachments
Specify details and requirements
to each attribute.
Cabin
Safety
Environmental
Technologies
Others
Page 77
Specification Template: 4WD and 2WD Tractor
Attribute
Details
Specification Instructions
Examples
Engine
Gross Power
Specify minimum requirements
61.1 kw
Power Measured (rpm)
2200 rpm
Number of Cylinders
4
Transmission
Type
Powershift speeds 6
Dimensions
Ground Clearance
535 mm
Wheelbase
1900 mm
Operating Weight
1585 kg
Operational
Attachments
Specify details and requirements to each
attribute
Cabin
Safety
Environmental
Technologies
Others
Page 78
RFT PART 6 – TENDERER RESPONSE
Drafting Note: The following can be used as a Tenderer Response Template:
¡
Tender Form: Tenderer’s ID and offer
¡
Tender Response Schedules, including as standard:
•
pricing schedules;
•
questions and responses to the evaluation criteria;
•
any other commitments.
TENDER FORM
Full Legal Name
Trading Name
Entity Status (e.g. Partnership, Company etc.)
ACN number
Australian Business Number (ABN)
If registered for GST, please enclose copy of registration.
Registered Office/Business Address
If a sole trader or partnership, the names and addresses of
the individual members
Tender Contact Person
Position/Title
Telephone/Mobile No
Facsimile No
E-mail address
By submitting this Tender, the Tenderer warrants that:
1.
the offer is in accordance with the RFT Conditions of Tendering, General Conditions of Contract and Specifications
2.
the Tender amounts are those stated in Schedule 2: Pricing.
Name
___________________________________________
Position*
___________________________________________
Signature
___________________________________________ Date _______ /_______ /_______
* Must be an Authorised Officer of the corporate entity making the Submission.
Page 79
TENDER RESPONSE SCHEDULES
SCHEDULE 1: MANDATORY CRITERIA
Drafting Note: Add to Schedule 1 any mandatory evaluation criteria and associated instructions.
1.
Mandatory Criterion 1, Satisfactory OH&S Hazard Assessment: Provide the Risk Analysis of the operation
of the Item of Plant being offered below or indicate if the analysis has been supplied as an attachment.
SCHEDULE 2: PRICING SCHEDULE
1.
Base Unit Cost
GST Exclusive
GST Inclusive
Brand Name:
Model Reference:
Built Date and Location:
Base Unit Cost excluding Trade-in and Extras listed
below:
Trade-In:
<please insert specified unit ID>
Discounts (if the trade-in equipment is sold separately):
Net Turnover Amount:
Delivery Time from Order Date:
Location for Viewing and Field Testing of Equipment
2.
Base Unit Information
Drafting Note: Copy contents from the Specification Section to the table below.
Attribute
Requirements
Specification and Offer Details (Please also submit
equipment brochure and technical data.)
Engine
Dimensions
Other attributes
other than
Operational
Operational
Page 80
3.
Other Features, Fittings and Requirements
Drafting Note: Copy contents from the Specification Section to the table below.
Requirements
Specification & Offer Details
Extra cost above
the base unit cost
(GST Exclusive)
Attachments
Cabin
Safety
Environmental
Technologies
Training
Registration
Warranty
Standard Warranty
Extended Warranty
Warranty of fitouts by subcontractors
4.
Can machine be serviced at any time by
council without affecting warranty? If
“No”, please provide details.
Consumables and Services Information
Drafting Note: Modify contents as necessary to suit the equipment.
Tyres
Recommended replacement cycle.
Please state Km-based or Hours-based.
Average cost per tyre
Fuel
Fuel Type
Fuel Consumption.
Please state Km-based or Hours-based.
Total CO2 emissions
Oil
Is oil sampling mandatory or optional?
Sampling types, frequencies and cost
(GST exclusive)
Oil Consumption.
Please state Km-based or Hours-based.
Services/Parts
Frequency 1
Recommended servicing frequencies
Service costs including travel costs
Services included in the offer
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Frequency 2
Frequency 3
Proposed Services Locations
Proposed Parts Locations
After Hours Support Details
5.
Resale Information
Resale Value
5 years
$
Approximate resale value (GST
inclusive)
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7 years
$
10 years
$
Drafting Note: The following is an example of the Pricing Schedule response forms
prepared for a Static Roller. This example has been provided to show how you may
modify the template tables for a released RFT.
Static Roller – Offer
1.
Base Unit Cost
GST Exclusive
Brand Name:
Model Reference:
Built Date and Location:
Base Unit Cost excluding Trade-in and Extras listed
below:
Trade-In:
<please insert specified unit ID>
Discounts (if the trade-in equipment is sold separately):
Net Turnover Amount:
Delivery Time from Order Date:
2.
Base Unit Information
Attribute
Requirements
Engine
Specification and Offer Details. (Please also submit
equipment brochure and technical data.)
Gross Power
Number of Cylinders
Power Measured
Dimensions
Drum Diameter – Front
Drum Diameter – Rear
Wheelbase
Weights
Max Static Linear Load - Drive Drum
Max Static Linear Load - Guide Drum
Operating Weight – standard
Operational
GST Inclusive
Spray Water Capacity
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3.
Other Features, Fittings and Requirements
Requirements
Specification and Offer
Details
Attachments
Cabin
Safety
Environmental
Technologies
Training
Registration
Warranty
Standard Warranty
Extended Warranty
Warranty of fitouts by subcontractors
Can machine be serviced at any time by
council without affecting warranty? If
“No”, please provide details.
4.
Consumables and Services Information
Tyres
Recommended replacement cycle.
Please state Km-based or Hours-based.
Average cost per tyre
Fuel
Fuel Type
Fuel Consumption.
Please state Km-based or Hours-based.
Total CO2 emissions
Oil
Is oil sampling mandatory or optional?
Sampling types, frequencies and cost
(GST exclusive)
Oil Consumption.
Please state Km-based or Hours-based.
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Extra cost above
the base unit cost
(GST Exclusive)
Services/Parts
Can machine be serviced at any time by
council without affecting warranty? If
“No”, please provide details.
Frequency 1
Frequency 2
Frequency 3
7 years
$
10 years
$
Recommended servicing frequencies
Service costs including travel costs
Services included in the offer
Proposed Services Locations and
details
Proposed Parts Locations and Details
5.
Resale Information
Resale Value
5 years
$
Approximate resale value (GST
inclusive)
6.
WorkCover
WorkCover Registration No#:
7.
Insurances:
Types
Public Liability
Third Party Property
(Service Provision
Vehicles)
Professional Indemnity
Provider
Policy Number
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Insured Amount
Expiry Date
SCHEDULE 3: SUPPORTING INFORMATION
Please provide the following information in response to this RFT:
1.
OH&S Management System Questionnaire (to be submitted with the tender)
Yes/No
1.1 Is there a written company health and safety policy Y/N?
If “Yes” provide a copy of the policy with the tender.
1.2 Does the company have an OHS Management System certified by a recognised independent
authority (e.g. SafetyMAP) Y/N?
If “Yes” provide evidence of certification with the tender.
1.3 Is there a company OHS Management System manual or plan Y/N?
If “Yes” provide a copy of the content page with the tender.
2.
Provide a summary of the key OH&S features of the operational functions of your tendered equipment in the
response box below.
3.
OH&S Management System Questionnaire (to be submitted post tender when requested)
Yes/No
1. OHS Policy and Management
1.1 Is there a written company health and safety policy? If “Yes” provide a copy of the policy with
the tender.
Comments:
1.2 Does the company have an OH&S management System certified by a recognised
independent authority (e.g. SafetyMAP)? If “Yes” provide details.
1.3 Is there a company OH&S Management System manual or plan? If “Yes” provide a copy of
contents page.
Comments:
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Yes/No
1.4 Are health and safety responsibilities clearly identified for all levels of staff? If “Yes” provide
details:
2. Safe Work Practices and Procedures
2.1 Has the company prepared safe operating procedures or specific safety instructions relevant
to its operations? If “Yes”, provide a summary listing of procedures or instructions. Comments:
2.2 Does the company have any permit to work systems? If “Yes”, provide a summary listing or
permits:
2.3 Is there a documented incident investigation procedure? If “Yes” provide a copy of a standard
incident report form.
2.4 Are there procedures for maintaining, inspecting and assessing the hazards of plant
operated/owned by the company? If “Yes”, provide details:
2.5 Are there procedures of storing and handling hazardous substances? If “Yes”, provide details:
2.6 Are there procedures for identifying, assessing and controlling risks associated with manual
handling? If “Yes”, provide details:
3. OH&S Training
3.1 Describe how health and safety training is conducted in your company.
3.2 Is a record maintained of all training and induction programs undertaken for employees in your
company? If “Yes”, prove examples of safety training records:
4. Health and Safety Workplace Inspection
4.1 Are regular health and safety inspections at worksites undertaken? If “Yes”, provide details:
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Yes/No
4.2 Are standard workplace inspection checklists used to conduct health and safety inspections? If
“Yes”, provide details or examples:
4.3 Is there a procedure by which employees can report hazards at workplaces? If “Yes”, provide
details:
5. Health and Safety Consultation
5.1 Is there a workplace health and safety committee?
5.2 Are employees involved in decision making over OH&S matters? If “Yes”, please provide
details:
5.3 Are there employee-elected health and safety representatives?
Comments:
6. OH&S Performance Monitoring
6.1 Is there a system for recording and analysing health and safety performance statistics? If
“Yes”, provide details:
6.2 Are employees regularly provided with information on company health and safety
performance? If “Yes”, provide details:
6.3 Has the company ever been convicted of an occupational health and safety offence? If “Yes”,
provide details:
Page 88