RC02-063 Ver. D
2014/10/01
EIZO MIS File
JAMP AIS File
Entry Manual
October, 2014
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Contents
[1]
Introduction
3
[2]
Versions and types of survey Files
3
[3]
Flow of creating MIS File
4
[4]
Activation of MIS tool
4
[5]
MIS File: Reading
5
[6]
MIS File: Confirmation of the required items 《sheet：”input_1”》
7
[7]
MIS File: Data input 《sheet：”input_1”》
7
[8]
MIS File: Data input 《sheet：”input_2”》
8
[9]
MIS File : Verification of your input data 《sheet：”input_1”》
12
[10]
Creates MIS File
13
[11]
Finishes MIS tool
13
[12]
Flows of creating AIS File
14
[13]
Activation of AIS tool
14
[14]
Confirmation of External List
15
[15]
Reading the AIS File
15
[16]
AIS File : Confirmation of requested item 《 Requester
Information sheet》
18
[17]
AIS file: Input of the required items 《General Information》
19
[18]
AIS file: Data input 《Composition Information》
20
[19]
AIS file: Verification of data input, Creating file 《Calculation》
21
[20]
Finishes AIS tool
22
[21]
Submission of File
22
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[1] Introduction
This entry manual have been created and established based on the present EIZO Procurement Standards
(RC02-053 Ver.P) and describes how to complete the Chemical Substances Survey File for each products
(including subassemble parts), materials, and parts purchased by EIZO Corporation.
Eizo Suppliers
Requested formats
Receipt of formats
(By E-mail)
MIS
file
AIS
file
・You will receive requested formats from
EIZO Corporation
Download of Tools
MIS
tool
AIS
tool
・Download EIZO MIS tool from EIZO
website.
・Download JAMP AIS Input Supporting Tool
from JAMP website.
Reading your requested formats
Creating response files
Response formats
Return of formats
(By E-mail)
MIS
file
AIS
file
・Read requested formats by MIS/AIS tools.
・Create response formats by MIS/AIS
tools.
・Send your response formats to EIZO
Corporation by e-mail.
[2] Versions and types of survey Files
Reply Files consist of two different files, and this manual contains instructions on the following files.
(1) EIZO MIS File Ver.1.2
(2) JAMP AIS File Ver.4.1a
(1) EIZO MIS File (Abbrev: MIS File)
- EIZO MIS File was independently created by EIZO Corporation.
- To create MIS File, please download EIZO MIS tool (Abbrev: MIS tool) from EIZO’s website.
URL：http://www.eizo.co.jp/company/csr_environment/product/green/index.html
(For Survey outline and questionnaire )
(Please download the latest version of MIS File from EIZO’s website.)
- The File extension is “.mis”.
- Please save the File as “EIZO Part Number (10-digit)_MIS1.2_date.mis” (Automatically-generated)
Example) “01A11111A1_MIS1.2_20141001.mis”
(EIZO Part Number)(MIS Version)(Date)
Please refer to Section 3 – 11 to create the File in this entry manual.
(2) JAMP AIS File (Abbrev.:AIS File)
- AIS File is a JAMP standard survey File.
- To create AIS File, please download JAMP original AIS tool (Abbrev.：AIS tool) from the official website of
JAMP.
URL：http://www.jamp-info.com/ais
- The File extension is “.xml”.
- Please save the File as “EIZO Part Number (10-digit)_AIS standard file name.xml”
AIS standard file name: “{AISA4(Original part) or AISB4(Complex article)}_{Date}_{Requesting's Item No.}”
Example) “01A11111A1_AIS4A_20141001_ABC.xml”
(EIZO Part Number) (AIS Version) (Date) (Requesting's Item No.)
Please refer to JAMP article information sheet preparation manual and AIS input support tool from the official
website of JAMP or this entry manual Section 12-19 to create the File
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[3] Flow of creating MIS File
Activation of MIS
File
↓
Import of MIS File
↓
Identification of
requested items
↓
Input of the required
items.
↓
Input of the required
items.
↓
Input of the required
items.
↓
Input of the required
items.
↓
Input of the required
items.
↓
Input of the required
items.
↓
Verification of input
↓
Creating MIS File
↓
Finishing MIS File
Starts MIS tool.
Imports the requested MIS File.
Identifies your requested items.
sheet ”input_1”
“1.Enters “MIS Information.”
“2. Enters ”Issuing company information”
“3. Enters ”Article infomation”
sheet”input_2”
“5. Enters ” Compliance information
Standards” and Regulations”
to Environmental
“6. Enters Information for plastic parts weighing 25g or more”.
“7. Enters “Information for mercury lamps in LCD module”
Verifies your input
Creates your data File (MIS File).
Finishes MIS tool.
[4] Activation of MIS tool
4-1 After downloading MIS tool, Please save the tool in any folder such as desktop.
For Survey outline and questionnaire ;URL：http://www.eizo.co.jp/company/csr_environment/product/green/
(Please download the latest version of the Files from EIZO’s website.)
Caution
MIS tool is a rewritable tool. Downloading the file is not necessary for every time. However, please create data
with the latest version.
4-2 Save the MIS File indicated in the request from the EIZO personnel in any folder such as desktop.
4-3
Double-click the downloaded MIS tool icon.
Double-click the icon
Caution
Please do not set the Excel macro security setting to “Disable all macros without notification.” If security is set
to “Disable all macros without notification,” the macro may not function properly.
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4-4 Image of MIS File after started operation
[5] MIS File: Reading
5-1 Click “File Read” button on the sheet, “input_1” in MIS tool.
Click “File Read” button.
5-2 Select and open the MIS File (**********.mis) indicated in the request from the EIZO personnel.
Select MIS File
Click “Open” button.
5-3 File Reading completes.
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5-4 Image of MIS File after Reading
After Reading MIS File, the following image will be displayed. Please provide necessary information.
Entry of Information in yellow-high lighted
cells must be required.
Sheet
“input_1”
①
Data input
Provide necessary information for “MIS
Information”
②
Data input
Provide necessary information for “Issuing
company Information”
③
Data input.
Provide necessary information for “Article
information”
④
“Requester
Item
Number”
and
“Requester Information” will be indicated
by EIZO personnel.
Sheet
“input_2”
⑤
Data input
Provide necessary information for
“Compliance to Environmental Standards
and Regulations”.
Data input
Provide necessary information for “plastic
parts weighing 25g or more”.
⑥
Data input
Provide necessary information for
“Compliance to Environmental Standards
and Regulations”.
⑦
Data input
Provide necessary information
“Information for LCD panel”.
⑧
⑨
for
Data input
If your item is targeted, provide detailed
information.
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[6] MIS File: Confirmation of the required items. 《sheet：”input_1”》
6-1 「4. Requester Item Number」，「Requester information」
Please confirm the “Requester Item Number” and “Requester Information” provided by the EIZO personnel.
④
Caution
Up to 100 items can be submitted as a single data file when multiple components are covered by a single
EIZO delivery specification, for example, in the case of series components.
Note) If your responses differ among the items indicated in the request from the EIZO personnel, please
create other MIS files to provide information for items.
[7] MIS File: Data input 《sheet：”input_1”》
7-1 1.Information for “MIS Information”
Provide the date of data input. (yyyy/mm/dd)
①
Sheet Reference Number
Date Originally Issued
Date of Latest Revision
Revision History
Identification Number
: Not required to provide.
: Provide the date if this is an original issue.
: Provide the date if this is a revised issue.
: Change the revision history if MIS information has been revised.
Example) 2,3 …999
: Not required to provide.
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7-2 2. Issuing company Information
Provide the supplier information that directly delivers parts or materials to EIZO Corporation.
②
Registration ID of your
registration agency
Corporate ID
Remarks
: Please provide your registration ID, if you have registered for a registration
agency, such as DUNS. (Optional)
: Please provide your registration ID of a registration agency (Optional, if
registered.)
: Not required to provide.
7-3 3. Article Information
Please provide the manufacturer information.
③
Tips & Hints
The contents and arrays of “1. MIS Information”, “2. Issuing company Information” and “3. Article Information”
are identical in AIS tool. You may divert the input data from AIS file by using copy and paste function.
Note: Only date format is different. Examples) MIS：2014/10/01
AIS：2014-10-01
[8] MIS File: Data input 《sheet：”input_2”》
8-1 Compliance to Environmental Standards and Regulations
Select your response from pull-down menu for each criterion.
Please refer to Section 8-4 for target products, target Chemical Substances, and conformity condition
8-1-1 EIZO Environmental Requirements
⑤
8-1-2 EU RoHS Directive(or Battery Directive/Packaging Directive)
⑤
8-1-3 EPEAT (Cadmium, Hexavalent chromium)
⑤
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8-1-4 EPEAT(Lead)
⑤
8-1-5 REACH(SVHC)
⑤
8-2 Information for plastic parts weighing 25g or more
8-2-1 Select your response from pull-down menu.
⑥
8-2-2 If your delivering item is targeted (applicable), please provide detailed information for all of the following
8 items in English with half-width characters.
Plastic part name，Weight (g)，Type of plastic，Plastic brand name，Plastic model name，
Flame retardant/plasticizer type *1，Flame retardant/plasticizer CAS# *1，Plastic label code *1
*1 In case that there is no flame retardant contained or plastic label code indicated, write down a hyphen ( - ) in the
column.
⑦
Example (1) Plastic parts weighing 25g or more such as enclosures, chassis
Plastic part name
Panel Rear
Weight
(g)
Type of plastic
830
PC+ABS
Plastic brand name
AAA Plastic Co. Ltd.
Plastic
model name
Flame retardant/plasticizer
type
*1
Flame retardant/
Plasticizer CAS#
MM****
Reaction products
of phosphoric
trichloride,
bisphenol
A and phenol
181028-79-5
Plastic label code
*1
*1
>PC+ABS FR(40)<
Example (2) Plastic parts or printed wiring boards weighing 25g or more in LCD module
Plastic part name
Light Guide
Mold Frame
Weight
(g)
Type of plastic
115
185
PMMA
PS
Plastic brand name
BBB Plastic Co. Ltd.
CCC Co. Ltd.
Plastic
model name
Flame retardant/plasticizer
type
*1
Flame retardant/
Plasticizer CAS#
VVHH5**
PPSS
Triphenyl phosphate
115-86-6
Plastic
model name
Flame retardant/plasticizer
type
*1
Flame retardant/
Plasticizer CAS#
FFRR-4**
EEPPOOxy
Tetrabromobisphenol A
Brominated Epoxy
79-94-7
68928-70-1
Plastic label code
*1
*1
>PMMA<
>PS<
Example (3) Printed wiring boards weighing 25g or more
Plastic part name
PCB-MAIN
PCB-INV
Weight
(g)
Type of plastic
36.5
58
FR-4
glass epoxy
Plastic brand name
DDD Corporation
EEE Corporation
8-2-3 If your item is not targeted (Not applicable), please leave the columns blank.
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Plastic label code
*1
*1
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8-3 Information for LCD panel
8-3-1
Select your response from pull-down menu.
⑧
8-3-2 If you select “applicable, (mercury-containing backlight)”, please provide detailed information for “7-1.
Information for mercury lamps” and “7-2. Information for LCD panel in English” with half-width
characters.
Example) CCFL
7-1 Mercury lamp supplier，Lamp ID code，Average(mg/lamp)，Maximum(mg/lamp)，
Minimum(mg/lamp)，Lamp Length(mm)，Number of lamps，
7-2 LCD identification code，Size (inch)，Panel technology，LCD manufacturing company
⑨
Measure the lamp length (mm)
following chart 1.
Chart1
8-3-3 If you select “Not applicable, (mercury-containing backlight)”, please provide “7-2. Information for LCD
panel” in English with half-width characters (Same as 8-3-2).
Example ) LED backlights
If your item is not targeted for “7-1. information for mercury lamps” (Not applicable), please leave the
column blank.
⑨
8-3-4 If your item is not targeted (Not applicable), please leave the column blank.
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8-4 EIZO MIS file survey items
EIZO Environmental
<Targeted Items>
: All delivering items
Requirements
<Conformity
: Refer to Section 6-1-2 of EIZO Green Procurement
(Refer to Section
Conditions>
Standards (RC02-053)
6-1-2
- Compliant
- Not compliant
below-mentioned)
<Targeted Items>
: All delivering items
(except "batteries" and "packaging materials for EIZO's
finished product")
<Conformity
: Comply with EU RoHS Directive (2011/65/EU).
Conditions>
Cd: 100ppm max., Cr(VI), Hg, PBB, PBDE: 1000ppm max.
(Some exempted conditions applied)
<Targeted Items>
: Batteries
EU RoHS Directive
<Conformity
: Comply with Prohibited substances defined by Council
(or Battery Directive/
Conditions>
Directive 91/157/EEC.
Hg: 5ppm max., Cd: 20ppm max.
Packaging Directive)
- Compliant
- Not compliant
(Some exempted conditions applied).
<Targeted Items>
: Packaging materials for EIZO's finished product
(Except packaging materials only for the purpose of delivery
to EIZO)
<Conformity
: Comply with Heavy metals defined by European Parliament
Conditions>
and Council Directive 94/62/EC (No exempted conditions).
(Pb+Cd+Hg+Cr(VI)) : 100ppm max.
EPEAT
(Cadmium,
<Targeted Items>
: All delivering items
<Conformity
:
Conditions>
Traces of Cadmium shall not exceed 50ppm in
homogeneous materials.
Traces of Hexavalent Chromium shall not exceed 500ppm in
Hexavalent
homogeneous materials.
chromium)
Both the criteria except the threshold amounts are identical to
- Ensured
- Measured to verify
compliance
- Not ensured
the RoHS requirement.
<Targeted Items>
: All delivering items
- Ensured
EPEAT
<Conformity
: Trace of Lead shall not contain lead greater than 50 ppm by
- Measured to verify
(Lead)
Conditions>
weight per listed item. Note: The exemption of European
<Targeted Items>
<Targeted SVHC>
REACH
(SVHC)
<Judgment>
compliance
RoHS directive is not applicable to this criterion.
- Not ensured
: All delivering items
: SVHC (155 substances listed by 16. 06. 2014) Refer to the
table below for more detail.
http://echa.europa.eu/web/guest/candidate-list-table
: Content rate of SVHC per article by weight is classified in
- Not contained
- Contained up to
1000ppm
- Contained above
1000ppm
Not contained, <1000ppm or >1000ppm.
<Targeted
1) Structural plastic parts weighing 25g or more such as
Items> :
enclosures, chassis
2) Plastic parts or printed wiring boards weighing 25g or more
Information
in LCD module
for plastic parts
3) Printed wiring boards weighing 25g or more
weighing 25g or more
Information
for mercury lamps
in LCD module
<Report
Type of plastic, Plastic brand name, Plastic model name,
information>
Flame retardant/Plasticizer type and CAS#, Plastic label code
<Targeted Items>
: LCD modules
<Report
: ID code for mercury lamp, Mercury content value (max.,
information>
average, and min.), Length of lamp, Number of lamps LCD
- Applicable
- Not applicable
- Applicable
identification code, Size(inch), Panel technology, LCD
manufacturing company
(mercury-containing
backlights)
- Applicable
(mercury free LED
backlights)
- Not applicable
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[9] MIS File : Verification of your input data 《sheet：”input_1”》
9-1 Click “File Create” button on “input_1” of MIS File.
Click “File Create” button
9-2 Perform error-checking.
Click “Yes”
9-3 Please create your input file if no errors are found.
9-4 If there are any errors, the dialogue box below will be popped up. Please modify your input data
following messages. After finishing modifications, please try error-checking again.
Click “OK”.
Click “error message”.
Hints and Tips
You can jump to the error you have by clicking error messages.
Caution
Do not delete “error massage” sheet during modifying errors. “Error massage” sheet will be disappeared
automatically when modification is completed.
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[10] Creates MIS File
The following dialog box will be appeared when there is no error found during error-checking (Section 9
“Verification of your input data”). Confirm the file name and save it in any folder.
Confirm “file name”.
Clicks “save”.
Hints & Tips
Save the file name as below;
“10 digits of “Requester Item #1 (4. Requester Item Number)”_MIS1.2_ yyyymmdd.mis”
The file name is set automatically according to the above rule, and save it as is.
Example) “01A11111A1_MIS1.2_20141001.mis”
[11] Finishes MIS tool
If you wish to save in the middle of data input, please move on to create the file (save temporally) without
error-checking.
Click “No”.
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[12] Flows of creating AIS File
Activation of AIS tool
↓
Confirmation of
external list version
↓
Reading AIS File
↓
AIS File:
Confirmation of
requested items
↓
AIS File: Data input
↓
AIS File : Data input
↓
AIS File : Verification
of Data
↓
Creating AIS File
↓
Finishing of AIS tool
Starts AIS tool.
Confirmation of the version of the external list.
Reads the requested file (AIS file).
Confirmation of sheet “Requester Information”.
Enters sheet “Requester Information”.
Enters sheet “Composition List”.
Verifies your input with sheet ”Calculation”.
Creates your input File (AIS File).
Finishes MIS tool.
Hints & Tips
To create AIS file, please refer to JAMP article information sheet preparation manual and AIS input support
tool from the official website of JAMP(URL：http://www.jamp-info.com/ais) and this entry manual.
Note) Company name, personnel name, email address are required when downloading AIS tool.
*1: Parts and products that are comprised of multiple original parts, chemical substances or preparations.
[13] Activation of AIS tool
13-1
After downloading AIS tool and the External List from JAMP website, please save the tool in any folder
such as desktop.
URL：http://www.jamp-info.com/
Hints & Tips
The AIS Tool does not run without the Substance list, Material list, and other necessary list. These lists are
separated from the tool itself in complied as an external list.
Place the external list file available in the JAMP web site into the folder that includes the Input Support Tool.
AIS tool is a rewritable tool. Downloading the file is not necessary for each survey.
Caution
Please do not change the file name of the External List when placing it into the folder.
13-2 Double-click the downloaded AIS tool icon.
Double-Click the icon
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[14] Confirmation of External List
14-1 Confirm the version of the External List by "External List" on the sheet "Explanation" in AIS Tool.
14-2
Alternatively, click "Confirm Latest Version" to confirm it.
Click ”Confirm Latest Version”
Hints & Tips
Always use the latest version of the External List.
[15] Reading the AIS File
15-1 Click “Edit AIS” or “Integrate AIS” in the tool.
Click “Edit AIS” or “Integrate AIS” in the tool
Caution
If the targeted item is composed of a complex article, please select “Integrate AIS”.
*1: A part or product manufactured by combining and processing multiple original parts and/or substances or mixtures/preparations.
15-2 Save the AIS File indicated in the request from the EIZO personnel in any folder such as desktop.
15-3 Open the sheet “General Information” and click “Import XML”.
Click “Import XML”
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15-4 Select and open the AIS File indicated in the request.
Select “AIS File”
Click “open”
15-5 File Reading completes.
15-6 Images after reading AIS File
After reading AIS File, the following image will be displayed. Please provide necessary information.
General Information
Data input
[1. AIS Information]
[2. Issuung company Information]
[3. Article Information]
[4. Composition Information]
①’
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Composition Information
②’
②’
②’
Data Input
[4. Composition Information]
Calculation
Confirmation of total amount
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Requester Information
②’
Data input by EIZO
[Requester Information]
[Requester Item 1]
[Issuing Company Item Number 1]
[16] AIS File : Confirmation of requested item 《Requester Information sheet》
16-1 Confirm your provided information for 「Requester Information (Optional)」，「Requester Item Number 1」，
「Issuing Company Item Number 1」
②’
Requester Item Number 1
Issuing Company Item Number 1
： EIZO part number
： Supplier Item number
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[17] AIS file: Input of the required items 《General Information》
17-1 Provide required information. (* Marked columns are required to provide)
①’
Tips & Hints
The contents and arrays of “1. AIS Information”, “2. Issuing company Information” and “3. Article Information”
is identical in MIS tool. You may divert the input data from MIS File by using copy and paste function.
17-2 Unit type
：Select 「1.piece」.
Mass
：Fill in mass.
Unit of Mass ；Select「g」.（Change the unit to 「mg」 or 「kg」 when necessary）
Declaration Concerning Composition Information ：Select either 「0」 or 「1」.
①’
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[18] AIS file: Data input 《Composition Information》
（* Marked columns are required to provide）
18-1 Component, Material ：Provide required information.
18-2 Substance
②’
②’
：Provide required information.
Click “Select”
Caution
Select a cell where you want to enter substances and press the "Select" button in the Substance column.
Voluntary Declarable Substances other than the substance list are not necessary to report. If entries of those
substances are made, make sure to enter their names and CAS numbers in English with half-width characters.
18-3 Concerned Regulations: If the applicable flag “1” is automatically entered in the columns of
“REACH Annex XVII”, ”POPs Annex I” and/or “ELV”, “RoHS”, select the appropriate applications in
the columns of “Substance Use” and “Exempted Application” according to their pop-up application
menus
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18-4 Calculation: Click “Calculation” when all required information is provided.
Click “Calculation”
Caution
Enter the information in English with half-width characters.
[19] AIS file: Verification of data input, Creating file 《Calculation》
19-1 Click “Error Check” to check the input contents.
Click “Error Check”
19-2
Please create a XML file if no errors were found.
Confirm the file name and save it in any folder.
Click “Export XML”
19-3 If there are any errors, please modify your input data and create a XML file.
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19-4 File Name
When saving AIS file, give it filename according to the following methods from No. 1 to 4.
No. 2 to 4 are assigned automatically.
File naming methods
1
EIZO item number (10-digit alphanumeric) in “Requester Item Number 1”
Add it in creating the file, because it is not assigned automatically.
2
“AISA4” for Original Part, and “AISB4” for Complex Article
It is assigned to the filename automatically.
3
”20141001” for the entry date of October 1, 2014
It is assigned to the filename automatically.
4
Issuing company item number/alphanumeric
It is assigned to the filename automatically.
- Examples) Original Part
: ” 01A11111A1_AISA4_20141001_ABC.xml”
Complex Article : ” 01A11111A1_AISB4_20141001_ABC.xml”
EIZO item number (10-digit
alphanumeric) in “Requester
Item Number 1”
[20] Finishes AIS Tool
20-1 Please close the AIS Tool
20-2 Pllease click “Temporally SAVE”, if you wish to temporally save the entered information.
Click “Temporally SAVE”
[21] Submission of File
Please send MIS and AIS files to EIZO personnel by e-mail.
・MIS File “01A11111A1_ MIS1.1_20141001.mis”
・AIS File “01A11111A1_AISA4_20141001_ABC.xml”
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