Family Reunion Survey, Invitations, Welcome Letter and Follow-Up Questionnaire
When it comes to planning a family reunion for the first time many of us simply do not know where to start. Should you organize it yourself or ask for help? Should you form a family reunion committee? How much should you ask each household to pay for the event?
Much has to do with the size of the family, the reunion location, activities and what everyone is willing and able to contribute. Why not take the time to consider just how many would be able to attend a family reunion based on a selection of locations and activities. Once this is determined you can now start putting together a list of options.
Doing cost comparison research will help you determine a ballpark figure of cost per person and household. MSN, Google and Yahoo! provide tools that allow the user to research family reunion tour packages and compare costs, travel distance, climate, local vendors, caterers and travel agencies. You will be helped to make good use of these in these as you progress forward.
Finding the sites that actually feature all these tools on one handy page can be a task as there simply aren't that many online. To help you put together your options list use the
6 Step Family Reunion Planning Guide featured at http://family-reunionplanner.fimark.net
.
Once you have completed your options list it's time to send this information to each household in the form of a flyer with a small multiple-choice survey attached. For a collection of family reunion flyers go here .
How should a family reunion survey look? Study the sample surveys below to get idea.
Once the completed surveys arrive you can enter the answers into a survey reporting system such as that found in
Fimark’s Family Reunion Planner
. The survey reporting system is a part of the Attendee Registration Workbook. After entering information calculate to see the menu, location an activities the majority of attendees prefer. If you serve on a reunion committee you can create charts and graphs to help members get a quick view of items chosen.
You are now ready to commence organizing the family reunion. Consult Fimark’s
Family Reunion Planner for organizing tips tools and guides.
The following are just generic samples of the letters, forms and surveys contained in the complete Fimark’s award winning
Family Reunion Planner .

We are considering holding a family reunion in the year ___________,
And need your input. Please give the follow careful consideration and mail/fax or email this form back to us ASAP.
Will you and your household be able to attend the family reunion event indicated above?
___Yes ___No ___Don't know
Select the desired reunion duration? ___ 1 afternoon ___ weekend ___long weekend
Reunion Location ideas___________________________________________________
Best time of year________________________________________________________
Food ideas_______________________________________________________________
Activity ideas___________________________________________________________
Additional comments_____________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Names and addresses of families who may overlooked?
1. _____________________________________________________________________
2. _____________________________________________________________________
3. _____________________________________________________________________
4. _____________________________________________________________________

Please help us keep our records up to date. List first, middle and last names of all family members in your household along with date of birth (DOB).
Head(s) of Household
First Name__________ Middle _______________ Last Name________________ DOB ________
First Name__________ Middle _______________ Last Name________________ DOB ________
Others
First Name__________ Middle _______________ Last Name________________ DOB ________
First Name__________ Middle _______________ Last Name________________ DOB ________
First Name__________ Middle _______________ Last Name________________ DOB ________
First Name__________ Middle _______________ Last Name________________ DOB ________
First Name__________ Middle _______________ Last Name________________ DOB ________
Home Address_________________________________________________________________
City______________________ State_________ Zip code_______________
Country_________________
Is This A New address? ___Yes ___No
Home Phone_______________ Cell Phone__________
Email__________________________
Website________________________________
What activities and themes do you suggest for future family reunions?
Get the Fimark Family Reunion Planner kit complete with family reunion invitational flyers, survey, welcome letter, invitation letter, reunion follow-up letter and the award winning Family Reunion Planner complete with every tool you’ll need to organize a successful family reunion.
Visit http://family-reunion-planner.fimark.net
to order.
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only. http://family-reunion-planner.fimark.net

THE MAYLIN FAMILY REUNION
"A Legacy of Hope and Love"
February 13, 2009
Greetings Family and Friends!
The members of the Maylin Family Reunion Committee are pleased to invite one and all to our
18th Martin Family Reunion at Capital City July 19 - 21, 2009. Fun and exciting activities await all attendees based on the theme, "A legacy of Hope and Love."
We chose the Capital City because it is the city of the Maylin homestead and therefore rich with family history. We will be headquartered at the recently renovated Delta Gold Hotel in Capital
City, in ______ State just outside of ______.. Nearby is the Pomona Mall where you can shop until you drop.
Please make your Reunion Hotel Reservation(s) early. The special Maylin Room rate for 2 double deluxe is $79. ________________
The Maylin’s are having a Ball! A Living Legends Ball. Join us in the Apple Orchard Ballroom,
Seating - 500 persons. Accommodations will be made according to date of Reunion Registration - not hotel registration. Please get your Reunion Registration in as soon as possible to guarantee seating in the main ballroom.
Hotel information is as follows:
Hotel Name____________________
Street Address__________________
Room Size_________ Price_______
Phone ____________ Web site _____________________
Register By ___________ Accommodation Dates ___________
Included in this reunion packet are: General Information
Schedule of Events and Optional Activities
Reunion Registration Form – Deadline is May 2nd
Souvenir Booklet Ad Application - Due April 21st
Scholarship Information - Due June 2nd (call Jill Maylin – 661-996-9909 - for Application
Packet)
Sincerely,
Name_____________ -- Phone______________
Local and National Registration Chairperson
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only. http://family-reunion-planner.fimark.net

THE MAYLIN FAMILY REUNION
"A Legacy of Hope and Love"
March 10th, 2009
Greetings Family and Friends!
The members of the Maylin Family Reunion Committee are pleased to inform you that our 18th Martin Family Reunion at Capital City July 19 - 21, 2009 is about to get underway.
As mentioned in our initial letter the theme, "A legacy of Hope and Love. That said, we are asking family members to take a few minutes to write a paragraph or two of how a family member expressed loving interest on your behalf or a member of your household.
We are also looking for stories that are both humorous and inspiring. Please email them to ___________ or use the following mailing address:
___________________________
___________________________
___________________________
We will be headquartered at the recently renovated Delta Gold Hotel in Capital City, in
______ State just outside of ______.. Nearby is the Pomona Mall where you can shop until you drop.
Please make your Reunion Hotel Reservation(s) early. The special Maylin Room rate for
2 double deluxe is $79. ________________
Join us in the Apple Orchard Ballroom, Saturday at 6pm. Seating - 500 persons.
Accommodations will be made according to date of Reunion Registration - not hotel registration. Please get your Reunion Registration in as soon as possible to guarantee seating in the main ballroom.
Hotel information is as follows:
Hotel Name____________________
Street Address__________________
Room Size_________ Price_______
Phone ____________ Web site _____________________
Register By ___________ Accommodation Dates ___________
If you have any photos of family members dating from the 80’s to the 1800’s, please send copies of them as soon as possible to _____________, who will make a display of them.
His address is ________________________ (telephone _________________).
-----------------------------------------------------------
DEADLINE for registration is April 2
To ensure your registration, PLEASE MAIL this lower portion of this form AND your

check for $110 per adult ($95 for children under age 12) made payable to "_________
Family Reunion" as soon as possible to:
Name_____________________
Address___________________
__________________________
Phone_____________________
Email______________________
Please list the names of the people in your group who will be attending. Check any who are children between the ages of 4 and 11 years of age.
Please check if you will volunteer to _____ tell a family story or _____ assist in on location transport, taking group photos/videos of our gathering.
________________________________________________________________.
Be prepared to have a wonderful time! We are looking forward to seeing you.
Sincerely,
Name:_______________ -- Phone ________________
Local and National Registration Chairperson
Order the Fimark Family Reunion Planner kit complete with family reunion invitational flyers, survey, welcome letter, invitation letter, reunion follow-up letter and the award winning Family Reunion Planner complete with every tool you’ll need to organize a successful family reunion.
Visit http://family-reunion-planner.fimark.net
to order.
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only. http://family-reunion-planner.fimark.net

How To Write A Family Reunion Invitation
Family reunion invitations are a great way to notify the family of upcoming family reunion events. The invitation is a more formal approach to communicating with family reunion members. The advantages of sending an invitation are many. Here are just a few.
1. It sets the tone for the upcoming event.
2. It provides the recipient inclusion
3. It impresses the need to attend
4. It provides a means to RSVP
5. It is more likely to be valued over a verbal invitation
6. It serves as a keepsake/memento of a special occasion
View sample Family Reunion Invitations below
Front Inside
Date:
Time:
Location:
The 2009 Smith, Pinder
Family Reunion
Activities:
Contact:
RSVP by April 15th, 2008
For a small fee we’ll send you the Fimark Family Reunion Planner kit complete with family reunion invitational flyers, survey, welcome letter, invitation letter, reunion follow-up letter and the award winning
Family Reunion Planner complete with every tool you’ll need to organize a successful family reunion.
Visit http://family-reunion-planner.fimark.net
to order.
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only.

THURSDAY
3:00- 7:00 PM Registration (room check-in from 4:00)
Family information on interactive display, including activities and games.
5:00-7:00 Come-and-Go supper in suite #___________
7:00-9:00 Welcoming, Orientation, Ice-Breakers
FRIDAY
7:00 AM Morning Exercise
7:00-11:00 Banquet Breakfast
9:00-11:30 Free time for visiting sports, gaming including, tennis, fishing, golf, hiking, swimming, etc.
12:00 - 2:30 Mini Cruise (Pay at arrival - Adult: $15.00 Child: $9.00
3:00-4:00 Rest Refresh and Visit
Family Conference, Awards Ceremony. 4:00
5:30 Honorary Dinner
7:00 Memorial Vespers, singing, storytelling.
…continued
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only.

SATURDAY
7:00 AM Morning Exercise
7:00-8:30 Banquet Breakfast
9:00
5:00
Home Stead and City Tour
Rest Refresh and Visit
5:30
6:00
7:30
SUNDAY
7:00 AM
Group Photos in the Park
Family Dinner
Family Entertainment Special
Morning Exercise
Brunch
Inspirational Refreshment
Video show.
Farewells
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only. http://family-reunion-planner.fimark.net

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Get the complete Attendee Registration Workbook formatted for Excel compatible spreadsheet programs with multiple entries, attendance calculation and survey reporting, distance from reunion location entry, dues ledger, t-shirt roster and much more. Visit http://family-reunion-planner.fimark.net
to order.
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only.
http://family-reunion-planner.fimark.net

We were so glad to have you at this year’s family gathering. We’re making plans for the next reunion in ____________, and we’d like to make sure you enjoy yourself. Please help us by answering the following questions. Feel free to write on the back of this sheet if you need more room. We’ll be sure to get your thoughts to the next organizing committee.
What things did you like the best about this year’s event?
Regarding arrangements, program or activities; o you have any suggestions to avert problems at future reunions?
What could have been done to make the gathering more enjoyable for you and others?
How can we get more family members to attend?
What would you like to tell the organizers of the NEXT reunion?
Do you have any other feedback for us?
Order now an we’ll send you the Fimark Family Reunion Planner kit complete with family reunion invitational flyers, survey, welcome letter, invitation letter, reunion follow-up letter and the award winning
Family Reunion Planner complete with every tool you’ll need to organize a successful family reunion.
Visit http://family-reunion-planner.fimark.net
to order.
Copyright 2005-2007, Fimark Event Planner, Inc., www.fimark.net, Duplication allowed for personal use only.
http://family-reunion-planner.fimark.net