Antioch College Alumni Association
Board of Directors
Minutes
October 19 – 20, 2012
The meeting was called to order at 8:27, Friday, October 19, 2012.
Members Present: J. Baker, M. Baya, S. Buckingham, J. Church, B. Esbin, L. Fathauer, J. Foley, L. Glasco, B. Grenell, B. Guyer,
J. Hobart, J. Horn, G. May, T. Mink, M. Reynolds, M. Rosenfeld, A. Spalt, P. Treichler, D. Wallace, D. Warfield, S. Wood.
Members Absent: C. Johnston, K. Mulhauser, A. Oswald, G. Williams.
Guests: M, Devine, F. Kraus, M. Nye, M. Roosevelt, M. Rauch, E. Miller.
Opening comments by Mark Roosevelt and Joe Foley.
Motion to approve the Minutes of the June 2012 meeting. Moved by Shannon Wood, seconded by Allen Spalt. Approved
Unanimously.
Meeting recessed at 10:40 to break into committee meetings from 10:40 to 12:30 and 3:30 to 3:30.
At 3:30 Jon Baker led a tour of various Work Project sites.
At 4:00 there was a general session with student presentations.
At 5:00 there was a tour of the renovated North Hall.
At 7:30 the Board attended the address by Mark Roosevelt.
Saturday Morning the Board joined the Board of Trustees for its open session which featured a report on the Master Plan and
included student presentations.
Meeting reconvened at 1:20 PM, Saturday, October 20, 2012
Board Members asked to engage in writing welcomes to parents of the incoming class.
Committee Reports:
Development Committee:
Discussed expectations for board members.
Motion from the committee to establish a charter for the committee. Adopted unanimously after discussion.
Legal Committee:
The committee will be working with the Office of Admissions to assist with student recruitment.
Communications Committee:
Previewed the online community support for alumni, a feature of software currently in use by the college. Board
members may be asked to be beta testers.
Reported the committee had discussed the restarting of the Record. There was an unsuccessful attempt to restart
the Record last year due in part to the workload of other activities. There are no current activities for
restarting.
The Communications Committee recommends using existing publications to publicize the activities of the
Alumni Board and encourages Board contributions to Our Wins and Class Notes.
Sarah Buckingham will take over the monitoring of the ACAA Facebook page.
Communications is considering not meeting as a committee in the future, but instead having members in each of
the other committee meetings.
Reunion Committee:
Reminder that the theme for Reunion 2013 is Antioch Authors. Discussed the challenges of including presenters,
keynotes, etc. A subgroup of the Reunion Committee will be considering panelists.
Discussed possible handout items for reunion such as fans with names of authors and bookmarks. Discussed
other campus decorations including hanging book covers around campus. Hope to have live streaming
of Reunion and to encourage chapters to watch.
Mentioned that the Reunion Committee rarely considers the Work Project the week before Reunion. Board
members were reminded that there is a Work Project scheduled the week after the March Board
meeting. Jon Baker distributed a questionnaire about Work Project.
The theme for Reunion 2014 currently is the Environmental Field Program. The committee discussed
expanding that theme. There was Board discussion about whether a theme is necessary for Reunion.
Discussion of date for Reunion 2014. Some options are being considered. The Board is open to considering
dates other than Father’s Day weekend.
Chapters Committee:
Met with co-op faculty/staff to discuss how the Board members could help the co-op program.
Discussed the Chapters Handbook and its current status.
Motion to recess for 10 minutes and reconvene in executive session to discuss the report of the Nominations Committee. Moved
by Allen Spalt, seconded by Paula Treichler. Passed by unanimous consent. Meeting Recessed at 2:50.
Reconvened in open session approximately 4:00, Saturday October 20, 2012.
General discussion of Board proposals and the way for the Board to move forward.
Topics mentioned:
Possibility of having two meetings per year rather than the present three. Possibly the meeting at Reunion plus
one additional meeting.
Problem that new Board members do not know what they are supposed to be doing.
Need for a clearer strategy for the Board.
Committees could clarify the tasks and actions and relate them to the Board’s charge.
Need to clarify the relationship between the chapters and the college.
Suggestion that incoming Board members be paired with a continuing Board member who would mentor them.
As a volunteer Board we should emphasize that doing things is what it is all about.
The Board is task-oriented and carries out its tasks through committees.
It is important that the Board members tell the Antioch story.
The Board and the college need to share communications so that each is aware of what the other is doing.
Motion to Adjourn. Moved by J. Hobart, seconded by B. Esbin. Motion passed with one abstention at 5:10.
NOTE: These minutes were based on Board Secretary Laura Fathauer’s very thorough rough draft notes. Laura currently is on
medical leave and unable to complete the minutes; she generously allowed me to use her notes to prepare these minutes.
-- Joe Foley, February 27, 2013.
APPROVED: These Minutes were unanimously approved by the Alumni Board on March 2, 2013