Kerala Financial Corporation
Head Office: Vellayambalam,Thiruvananthapuram-33
ANNUAL PERFORMANCE APPRAISAL FORMAT FOR OFFICERS
( Part A to be filled in by the officer concerned, Part B by the reporting officer and Part C
by the reviewing officer. Additional sheets may be used if required)
Part - A
For the year:
Name
Designation
Qualifications
Details of Training/Seminars
attended during the period
(Dates, Name of programme,
Organising Institution, venue etc.)
Posts held during the year under
report
Functions and responsibilities
(inputs can be taken from Part-B)
Page 1
Annual Performance Appraisal Format for Officers
Details of accomplishments during
the year
(inputs can be taken from Part-B)
Whether targets given are achieved
If not achieved, reasons
Awards/ appreciation /punishments/
enquiry/ memos received if any
Any other professional
accomplishments
Strengths & Weaknesses, as you
perceive
( Personal & Professional)
In which all areas you think you need
training?
Do you like to move to another area
of work or office in the Corporation?
If so, Why & Where?
Signature of the officer with name and Date:
Page 2 of 10
Annual Performance Appraisal Format for Officers
Part - B
The Reporting Officer has to give justification for rating as 1 and 10 as they
are the extremes.
1. A. Assessment of Personal and General Traits:
(Put a tick mark in the relevant column. A weightage of 25% is assigned to this item.)
Sl.
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Traits
1
Reporting Officer’s Assessment
2 3 4 5 6 7 8 9 10
Attitude towards Work &
Customers
Initiative and drive
Ability to work in team
Ability to lead & motivate
Ability to be fair and impartial in
dealing with team members
Information Technology Skills
Co-ordination skills
Communication – Oral
Communication - Written
Integrity
Punctuality
Quality of work output
Timely completion
Ability to take on exceptional works
Trustworthiness
Clarity of notes and opinion
Maintenance of desk
Maintains proper records
General awareness relating to our
activities
Identifying Business opportunities /
threats
Total ticks under each column
Multiplied by
1
2
Products
Total (A) (Out of 200)
Score 25%of A (Out of 50)
Page 3 of 10
3
4
5
6
7
8
9
10
Annual Performance Appraisal Format for Officers
2. Assessment of work:
The Reporting Officer has to give justification for rating as Poor and
Outstanding as they are the extremes. Please see explanation given below:
Poor
Average
Good
Very Good
Outstanding
=
=
=
=
=
Does not meet the minimum performance standard expected.
Undistinguished, nothing to recommend.
Above average achievement.
High level of achievement, consistently displayed.
Exceptionally high level of achievement, consistently displayed.
(Any 5 indicators relating to the work of the officer need be judged from the entire list
below. Put a tick mark in the relevant column. A weightage of 75% is assigned to this
item.)
Key Indicators of Performance
INDICATORS
ZM/BM/CM
Supervise, Control and Manage the affairs of BO/ZO
Compliance of HO orders and report
Achievement of Sanction and Disbursement targets
Achievement of Principal Recovery targets
Achievement of Interest Income targets
Motivate the Officers and Staff
Maintaining Customer relation and feed back.
Generation of other income through new areas of
business like sale of insurance, mutual funds, Rating
Services, Consultancy Services etc.
CUSTOMER RELATIONS
Maintaining Customer relation and feed back.
Awareness of schemes
Compliance of KYC and AML Policy
Canvassing new clients and converting enquiry to
loan proposals.
Conduct Client meets / Seminars / Discussion
Follow-up the proposal with the appraisal team
ACCOUNTS
Supervise, control and manage affairs of the
Department
Knowledge of policy & procedures
Ledger scrutiny & reconciliation
Analysis of income & expenditure
Page 4 of 10
1
2
3
4
5
Poor
Avera
ge
Good
Very
Good
Outsta
nding
Annual Performance Appraisal Format for Officers
Preparation of Balance Sheet and P/L Account
Analysis of Schedules
Furnish reports to SIDBI, Plg. Board , Govt. etc.
Availing of rebate from SIDBI on time
Timely submission of statutory returns and other
reports
Timely payment of principal and interest on LOC
from SIDBI & banks, guarantee commission etc.
Co-ordination with Auditors, other departments,
BOs, ZOs
Maintenance of Fixed Assets Register/Share Register
etc.
Maintenance of Books of Accounts of PF Trust.
Fund Management
Reconciliation of Bank and Cash accounts
Reconciliation of LOC statements
Disposal of TA bills, Medical bills, Bills of concurrent
auditors, staff loans, payment of arrears etc. on
time
Initiative for cost control
Preparation and submission of BPRF statements
Deduction and payment of statutory dues
Payment of interest on Bonds, Redemption of Bonds
on time
Timely payment of statutory dues, Rent, Telephone,
Tax etc.
Preparation of TDS statement , remittance on time,
e-filing etc.
Intimation of fund requirements to HO on time
NPA provisioning
Attend cash / cheque transactions and prepare
statement
Maintenance of vouchers
Processing of interest notices
CONSULTANCY & TRAINING DIVISION
Supervise, control and manage affairs of the
Department
Revival and rehabilitation of Sick Units
Canvassing new consultancy work , interaction with
consultants, Conduct meeting, Seminars etc.
Preparation of Project reports, land valuation
reports, Operational Analysis, Due diligence
analysis etc.
Generation of other income through new areas of
business
Maintaining training related records
Providing training solutions for trainees,
entrepreneurs, staff, non finance person etc.
Page 5 of 10
Annual Performance Appraisal Format for Officers
Coordinating the training activities (Internal &
external)
ISO/ RTI
Dissemination of Quality Policy and Objectives to all
employees through in-house training programes and
other appropriate means
Co-ordinating in preparation and documentation of
procedures and organization of infrastructure for
documentation
Monitoring and ensure implementation of
procedures and work instructions as documented.
Organize and conduct ISO Quality Audit and take
corrective and remedial actions
Conducting MR meeting – Preparation of minutes Circulation
Maintenance of registers, file and receipt of all
requests for information under RTI Act – Verification
– Drafting – final disposal
Preparation of Annual Report to Government under
RTI Act and State Information Commission,
Correspondence / Clarification to Branch Offices etc.
INTERNAL AUDIT
Supervise, control and manage affairs of the
Department
Conducting of Branch audit and follow-up.
Convening Audit Committee meeting.
Co-ordination with concurrent auditors
Preparation of notes to Audit Committee/ Board
Preparation of compliance report to Govt., A.G.,
SIDBI etc.
RECOVERY & REHABILITATION
Supervise, control and manage affairs of the
recovery wing and
Field Officers
No. of units rehabilitated / revived
No. of units upgraded
Achievement of targets
Quality & frequency of follow up
Liaison with RR wing
Knowledge of the job
Inspection of units
Preparation of OTS notes / Recovery
statements/subsidy notes/BIFR statements/SURP
notes
Release/ adjustment/follow up of subsidy amounts
Valuation of Assets.
Co-ordination of all files from Branch Offices coming
Page 6 of 10
Annual Performance Appraisal Format for Officers
under Central Zone.
Placing of OTS cases before H.O OTS committee,
preparation of minutes and follow – up.
Preparation of Board / Executive Committee /
Settlement committee notes and following up.
Analysis of loan accounts – Standard D2, D3 and
follow-up with Branch Offices for achieving the
targets.
Review of cases at Branch Office under Central Zone
Work related with BIFR
APPRAISAL & MONITORING
Ability to appraise project proposals
Clarity of reports & recommendation
Interpretation of financials
Timely completion of work
Quality of Appraisal notes
Maintenance of loan files
Timely intimation of fund requirement for
disbursement.
Review of UDC
PERSONNEL & ADMINISTRATION
Supervise, control and manage affairs of the
Department
Knowledge of service Rules
Timely reporting to Govt. KPSC etc.
House keeping
General Administration
Organising ability
Procurement of office equipment, stationary and
consumables
Maintenance leave records
Maintenance service books
Maintenance of disciplinary action files
Fixation of pay and increments
Preparation of notes for Selection Committee
Preparation of Board/ EC Agenda in time
Co-ordination of Board / EC meeting
LEGAL
Supervise, control and manage affairs of the
Department
Knowledge of legal matters
Review of cases
Preparation of statement of facts
Rapport with advocates & follow-up
Page 7 of 10
Annual Performance Appraisal Format for Officers
Preparation of appeals relating to crown debts to
HPC.
Clarity of legal opinion
Contribution in various committees
Valuation of security
Legal scrutiny and documentation
Maintenance of legal records
Misc. works such as release of documents, issuance
of clearance certificates, partial release, creation of
second charge, filing of charge with ROC etc.
TECHNICAL
Supervise, control and manage affairs of the
Department
Knowledge of guidelines on valuation
Ability to suggest in revival proposals
Appraisal of projects
Maintenance of office building & Vehicles
Contribution in various Committees.
Preparation of project reports.
Prepare TFR within time limit
Conduct inspection / Asset valuation relating to
Disbursement and Recovery
Technical guidance to entrepreneurs as and when
required
SYSTEMS
Supervise, control and manage affairs of the
Department
Ability to modify programs
Programming skill on latest computer languages
(Desktop and Web based application development
using .NET/JAVA, PERL / PHP etc)
Skills in Managing Legacy systems
Interest to update knowledge on Latest trends and
technologies
Interest in R & D activities and implement new ideas
in corporation
Project Management Skills
( Knowledge in various levels of Software
Engineering principles includes Study, Analysis,
Design, Development, Implementation &
Maintenance of Software system )
Networking Administrations (Managing HO & Branch
networks and its configuration and maintenance)
Database Administrations
(Knowledge in Relational databases like Oracle and
MySQL)
System Administrations
(Installation and Maintenance of Servers & Desktop
Page 8 of 10
Annual Performance Appraisal Format for Officers
computers, Operating system and other Software
installation and configuration etc)
IT business analysis
(skills around managing IT with finance in mind)
Open source Initiative
(Knowledge in GNU,Linux and other open source
software and its implementation and maintenance)
IT Certifications/Degrees
(Initiative to take certifications and IT related
degrees on System, Network and Database
Administrations)
Initiative to improve the IT skills among KFC staff
Total ticks
Multiplied by
Products
Sum of Products (B) (Out of 200)
8
16
24
32
Score 75%of B (Out of 150)
Grand Total : Score of (A + B)
=
/200
Rating :
Below 40
Poor
41-80
Average
81-120
Good
RATING GIVEN
Justification for Rating (to be
given if the rating is Poor or
Outstanding)
Signature, Name and
designation of the Reporting
Officer
Date
Page 9 of 10
121-160
Very Good
161 to 200
Outstanding
40
Annual Performance Appraisal Format for Officers
Part - C
(To be filled by the Reviewing Officer)
Do you feel whether the assessment
of leadership qualifies, motivational
abilities, suitability for promotion,
capability
to
take
greater
responsibilities and the rating given
for appraisee by the reporting officer
is justified?
If not give reasons and new rating
Rating (Modified)
Signature, Name and designation of
the Reviewing Officer
Date
Page 10 of 10