Company Info: GALERI PETRONAS was established in 1993 by PETRONAS, Malaysia’s national oil company, to support the development of arts in Malaysia, by providing a versatile, world-class art gallery for Malaysian and international artists to display their works. Nestled between the PETRONAS Twin Towers in Suria KLCC, Kuala Lumpur’s premier shopping destination, GALERI PETRONAS has received hundreds of thousands of visitors since its opening. With numerous local and international exhibitions, GALERI PETRONAS aims to make art accessible, enjoyable and engaging to the public and will continue to enthrall audiences with exciting exhibitions and public programs. We are currently looking for experienced and suitably qualified candidates to fill up the following positions: 1. Executive (Exhibitions) No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role Formulating, organizing and co-managing GALERI PETRONAS’ schedule of art exhibitions with the primary aim of supporting and promoting the development of arts in Malaysia. Develop, plan and implement events to support and complement gallery exhibitions to promote public’s appreciation of the exhibitions. Main Responsibilities 1. Develop, plan and implement a program of art exhibitions at GALERI PETRONAS and external venues both local and overseas 2. Plan and implement events complementing gallery’s art exhibitions eg. Curatorial walkthroughs, exhibition previews, meet-the-artist sessions, etc. 3. Liaise with exhibition partners, co-sponsors and artists on terms & conditions, roles and responsibilities, timeline and arrangement details and documenting the necessary for execution of agreed Terms and Conditions. 4. Pre-exhibition preparatory works; preparing Recommendations for management’s approval, evaluation & selection of artworks for display, exhibition display layout, coordinate publication of exhibition catalogues and wall text. 5. Coordinate and oversee loan arrangement of selected artworks, insurance coverage, condition reports, preemptive conservation, transportation/freighting arrangements, exhibition set-up and pack-down, and preparing report for each exhibition organized. 6. Provide curatorial content as inputs required by Marketing Section for production of promotional collaterals, speeches, Media releases, etc, and writing curatorial essays where necessary 7. Monitor terms and conditions/ agreements and verifying job completion necessary for payment processing. Major Challenges 1. Proven experience of working to gallery/museum standards for transportation, packing, handling and freight 2. An understanding government indemnity and commercial insurance 3. Ability to prioritize and multi task to meet deadlines 4. Ability to solve complex logistical problems pragmatically and through negotiations, prioritizing to the care of artworks 5. High level of accuracy, attention to detail and ability to deal accurately with figures 6. Excellent computer literacy with Microsoft, Photoshop, Dreamweaver and database Systems 7. An interest in and commitment to the work of GP and understanding of the principles to create a positive working environment. 8. Able to work well as part of a team Qualifications & Experience Education Degree in Fine Arts / Graphic Design / Exhibition Design or its equivalent Knowledge in Art history is an advantage Experience At least 2-3 years working experience in relevant field, preferably in exhibition display and design Have technical drawing skills and an eye for shape & colour, and must be able to visualize in 3 dimensions. Skills required include: Good command of written and spoken English and Bahasa Malaysia. Competent in computer application (Word, Microsoft, Excel). 2. Executive (Registrar – Art Collection) No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role Manage the Registration of PETRONAS Art Collection (PAC) for the preservation of the nation visual artistic heritage in support to promote the development of arts in Malaysia and PETRONAS corporate brand positioning as well as the corporate agenda. Main Responsibilities 1. Manage the documentation of PETRONAS Art Collection through the electronic system of Collection Management Integrated Information which provides comprehensiveness of information of PAC’s acquisition, authenticity, provenance, condition, conservation, display, storage, insurance and copyrights of the collectives, ensuring accuracy of information, quick retrievals and confidentiality of records. 2. Execute registration of acquisition providing accessioning numbers, keeping primary documents of accession such as research works (appraisals, authentication, provenance), commercial documents of acquisition (quotations, invoices, delivery order), agreements ( S&P, copyrights transfers ) and reports of condition ( physical and structural assessment of artworks ) through the electronic system of Collection Management Integrated Information and provision of hard copies in accordance with the approved policies and procedures. 3. Facilitate the development of PAC through execution of exhibition, education and publication to elevate the investment value and increasing public accessibility to the collection in line with the goals of PETRONAS corporate brand positioning and corporate agenda. 4. Manage and execute the preparation of agreements of transfer ( Letter of authenticity, S&P, Contract of Commission, copyrights, intellectual property, etc ) for acquisition, commissioning and bequeath of artworks ensuring acquired artworks of PAC be affected with legal ownership from owners, or their heirs in providing the usage of artworks (to exhibit, display, document, promote, publicize, publish, reproduce, loaned and deaccessioned) without infringement of their moral and paternal rights and in keeping with artist’s integrity. 5. Manage and implement storage of artwork through proper system of storage adhering to museum standards and practices of art storage (2D & 3D artworks, electronic & multimedia works, prints, textiles, ceramics, installations and artifacts) ensuring secure and stable condition of the collection whilst at rest in the strong room to safeguard the corporation’s art investment. 6. Manage and implement professional art handling practices for the PETRONAS Art Collection, during its exhibition works, display, installations, loans, transfers, packing, crating, freighting , transiting and photographing ensuring involved parties to adhere with stipulated guidelines of art handling in accordance with museum/gallery art handling procedures, standards and practices. 7. Manage and implement the continuous care and maintenance of PAC through Preventive Conservation and Restoration by adhering to code of museums ethics that mandate using 100% archival materials and techniques for attaching art as well as art cleaning processes that are reversible and noninvasive as Fine Art collection requires routine care and maintenance, immediate restoration of artworks due to damage and retraining of staffs on art handling to ensure artwork safety and longevity. 8. Schedule and conduct periodic audit of the PAC through physical inventory count and examining the surface and structural conditions of artworks (identify damage due to deterioration, age, insect infestations, vandalism, human interferences or mishandling),while in storage/at rest and those on display, providing condition reports for conservation and restoration requirements in maintaining continuous care of the collection. 9. To manage and implement the provision of insurance for the PETRONAS Art Collection with Group Insurance Department, to meet specific needs of the job (while artworks on storage, transit, loan, framing, freighting packing, exhibition or on display) providing full liability of PETRONAS Art insurance coverage through comprehensive coverage for loss or damage to artworks. 10. Monitor and regulate the usage of Artist Rights whose artworks are in the PAC, determining the status of any potential use restrictions such as ( copyrights, moral, paternal, patents and trademarks ) by ensuring the status of copyright in place, the correct application of copyrights and that copyright of moral and intellectual rights are respected ( in the documentation, exhibition, display, interpretation and reproduction of artworks in the Collection ) in recognition of the moral rights of artist as a described in the Copyright Act of The Bern Convention 1964 Major Challenges 1. Proven experience of registration work within gallery or museum collection including experience of loans and collection documentation. 2. Proven experience of working to gallery/museum standards for transportation, packing, handling and freight 3. An understanding government indemnity and commercial insurance 4. Ability to prioritize and multi task to meet deadlines 5. Ability to solve complex logistical problems pragmatically and through negotiations, prioritizing to the care of artworks 6. High level of accuracy, attention to detail and ability to deal accurately with figures 7. Excellent computer literacy with Microsoft, Photoshop, Dreamweaver and database Systems 8. An interest in and commitment to the work of GP and understanding of the principles to create a positive working environment. 9. Able to work well as part of a team Qualifications & Experience Education Candidate must possess at least a Degree in Fine Arts/Arts History/Art Management & Administration Diploma holder in art field Experience At least 2-3 years working experience in art management or any art related fields. Skills required include: Knowledgeable in art collection management (conservation, art handling, art documentation) Knowledgeable in Malaysian and world art history, art philosophy, art practices Excellent computer skills with Microsoft, Photoshop, Database system Excellent research and analytical skills Organizational and event management skills would be an added advantage 3. Executive (Special Programme) No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role Develop and manage public art programs for GALERI PETRONAS to develop and generate further public interest in, and appreciation of art towards the preservation and promotion of Malaysian art. This includes providing art accessibility (physically, emotionally and intellectually) to the widest possible audience by presenting a diversity of perspectives through a wide range of media in order to increase the modes of undertaking the arts for as many people as possible, offering various types of programs that would interest the public (gallery guides, demonstrations, classes, guided tours, films, lectures, special events, workshops, volunteer training, outreach programs, teacher training, art residencies, educational resources, resource kits and publications). Main Responsibilities 1. Research and recommend to the curator on the conceptualization, development, planning and presentation of the public programs by gathering information from internet, library, interviews with the artist and external curators and other parties to propose suitable public programs which include artists, guest curators, guest writers etc for manager’s approval. 2. Organise and manage all complimentary program in order to compliment the proposed exhibition by interpreting, educating and accessing initiatives for exhibitions such as curatorial walkthrough, meet the artists session, lecture series to determine and achieve audience development goals/target. 3. Propose and execute all post mortem session after each public programs and all lesson learnt on the successes and weaknesses for continual improvements and prepare performance report after each public programs/ activities for management’s information in order to enhance the planning, execution and conceptualisation of all future programmes to reflect GP adaptation to public needs and professionalism. 4. Responsible and Support the curator in research and development of publications (e.g. selection of artworks/artists, curatorial essays, critiques and commentaries, biodatas and profiles of artists and writers and editorials) towards the production of digital publications to further elevate the development and preservation of Malaysian art. 5. Maintain an up-to-date art database through monitoring newspapers for general art news, scan/ digitize newspaper clippings and articles to be uploaded into the database system and Artists’ Biodata database in the form of electronic/digitized format for easy accessibility for visitors & staff reference. 6. Responsible for the manning, supervision and operation of the ARC, by ensuring the general housekeeping of the ARC is maintained also promote and ensure Visitors’ positive experience in the ARC in order to attract more visitors to the ARC and to leave a lasting impression in the visitors’ mind. 7. Maintain and monitor archival of public program by handling photography and videography of selected public programs also editing the materials for digital publications and reporting purposes. 8. Conduct research to assist with the coordination and development of virtual art programs using the internet to find and develop new audiences such as working adults, pensioners, travelling public, or audience with special needs where virtual art program to serve as medium in creating a venue for people with many perspectives to enjoy, learn and interact with the gallery, and similarly through on-line programming. Major Challenges To manage and resolve overcoming logistic, language barrier, and cultural differences via extensive networking in the artistic fraternity locally and in the region To communicate and relay targeted messages to the Malaysian audience as they are lacking certain level of art background/knowledge catering to various segments of community which makes it difficult to get the intended messages across Space limitation (areas for public art talk, art courses, art making workshops, dedicated children activity area) resulting in suitable and limited public art programs can be organized. To reach out to people (children, school going children, adults, non-art college students, teachers) who haven’t had direct access to art via out-reach activities on-site and off-site locations To source for new / first time partners to GP’s public programs which include new young artists, guest curators, and guest writers. Qualifications & Experience Education Candidate must possess at least a Degree in Art Education, Fine Arts/Art History/Art Management & Administration/School of Social Sciences and Humanity, or its equivalent. Experience At least 5 years working experience in art education, art management or any art related fields Skills required include: Strong command in written and spoken B.M and English. Additional language is an advantage. Knowledgeable in Malaysian and world art history, art education, art philosophy and art practices Experience in organizing art education programs 4. Executive (PR & Online Communication) No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role To contribute to and implement the public and media relations plans and other day-to-day operational requirements of the marketing department, encompassing all core marketing functions such as marketing research, advertising, promotions and related administrative duties towards achieving GALERI PETRONAS’ objective of preserving and promoting Malaysian art. The candidate will oversee Social Media campaigns with the goal of GALERI PETRONAS being known as a resource in the online marketing field. He/she is responsible for defining and executing social media strategy. Duties may include cultivating new communities and managing online visitors on GALERI PETRONAS’ behalf using Facebook, Twitter, YouTube and other social media. Main Responsibilities 1. Work closely with the Marketing Manager to create a social media strategy that collaborates with marketing, PR, advertising and media campaign for all the exhibitions line-up and other promotions at GALERI PETRONAS. 2. Listen and work with other Managers from Exhibition, Special Programme, Art Collection and Venue Hire on their needs of using Social Media to market their services/products. 3. Create a comprehensive social media strategy that define programs using social media marketing techniques to increase visibility, membership and traffic to GALERI PETRONAS website and ultimately, increase number of physical daily visitors. 4. Strategies and educate the management and staff of GALERI PETRONAS on incorporating relevant social media techniques into the corporate culture and into all of GALERI PETRONAS’ products and services. 5. Needs to oversee Social Media campaigns which include but are not limited to: research, campaign and content creation, execution, monitoring and reporting. 6. Analyze and report social media actions on a monthly basis for successes and new opportunities. 7. Create engaging and professional visuals that reflect GALERI PETRONAS. 8. Customize social media pages (e.g Facebook, Twitter, Google+, YouTube). 9. Stay current with social media trends and tools. 10. Develop supporting offline collaterals for all exhibitions’ line-up 11. Design all ad-hoc collaterals (certificates of attendance and posters for Public Programmes, posters for GALERI Shop, etc) The most important part of this job is that the candidate must have demonstrated an extensive social media experience. This means that the incumbent is actively participating in a wide variety of social media activities such as blogging, community development and management, social bookmarking, commenting, etc, and is well-connected with the broader social media world. The second important part is that the candidate must be able to think strategically, but be willing and able to roll up his sleeves to help implement all initiatives. Key Qualifications & Experience Education : Bachelor’s degree in any related field and 3+ years of experience in web development, content management system, web application, e-commerce and server management. OR Certificate/Diploma in Public Relations/Advertising/ Marketing/ Mass Communications, Experience : At least 5 years of working experience in marketing, public relations, communications, customer service, or event management. Prior involvement in the arts is an added advantage. Skills required include: Competent with excellent product knowledge in Adobe® Creative Suite® 6 Design & Web Premium software (The ultimate toolkit for professional design that delivers eye-catching digital images and craft graphics that remain crisp when scaled. Lay out high-impact print pages with exquisite typography, build HTML5/CSS3 websites that look great on any screen, and design applications for tablets and smartphones) Proficiency in written and spoken English and Bahasa Malaysia 5. Supervisor (Admin – Marketing & Communication) – Non executive Position No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role To contribute to and implement the public and media relations plans and other day-to-day operational requirements of the marketing department, encompassing all core marketing functions such as marketing research, advertising, promotions and related administrative duties towards achieving GALERI PETRONAS’ objective of preserving and promoting Malaysian art. Main Responsibilities 1. Develop, upgrade and continuous enhancement of the website design and generating its content so that the web can be used effectively as one of the main marketing communication mediums for GALERI PETRONAS. This includes the contents for press coverage, promotions and exhibition press releases. 2. Prepare and recommend the attractive designs and multi-media presentations, interactive displays and digital-based visitors’ aids and other up-to-date materials and information related to GALERI PETRONAS activities for display on the Website. Must therefore possess the knowledge and ability to convert documents from various software applications to a format applicable on the website. 3. Conduct preliminary research and recommend appropriate Web-based programmes / IT applications necessary for the Website to be linked to other URLs/ approved and relevant Websites as well as the appropriate and effective search engines and determining the key words. 4. Coordinate the systematic procurement, storage, movement, tracking and recording of corporate/media gifts / premium items inventory movement within department and for external use 5. Prepare comprehensive checklists, photocopy documents, meeting notices and relevant reports for departmental meetings and ensure that all minutes of meetings and other Marketing & Communications documents are systematically and securely filed. 6. Conduct on-going competitive research and intelligence gathering for marketing purposes (i.e to scan all KL/Msia Galleries, Visitor Centres, Museums, Entertainment/Leisure, Education centres according to category, and documenting current offerings) 7. Coordinate and execute exhibition-related, PR and networking events (eg preparing guest and media invitation list, checklists, event orders, sending out invitations, basic set-up of venue, media kits etc) when required. 8. Prepare, record and monitor Purchase Requisition requests, accompanying justifications and budget expenditure for items and services to be purchased by Marketing & Communications for special activities/events 9. Assist Executive, Marketing and Communications in: a. Following up on design and production of all advertising and promotional collaterals, including liaising with relevant agencies, vetting of content and promotional copy to ensure no errors, etc. b. Following up with the progress of website development c. Preparing speeches, notices, media releases etc as and when required. 10. Construct, test and disseminate promotional messages via GALERI’s contact database, such as media invites, einvites, e- promos, fax sheets and distribute promotional info and materials through relevant channels, including ensuring adequate supplies of promotional collaterals at various distribution points, according to promotion schedules. 11. Attend to public enquiries, correspondences and invitations and handle all internal and external Marketing correspondences based on the standard templates and according to GALERI PETRONAS image guidelines Key Qualifications & Experience Education : SPM, STPM with strong credits in Bahasa Malaysia & English OR Certificate/Diploma in Public Relations/Advertising/ Marketing/ Mass Communications, Experience : At least 5 years of working experience in marketing, public relations, communications, customer service, or event management. Prior involvement in the arts is an added advantage. Skills required include: Proficiency in written and spoken English and Bahasa Malaysia Competent in computer applications (Microsoft applications, Graphic Design applications and principles, Powerpoint, MSAccess, Adobe Illustrator) Highly organized and Resourceful Emotionally intelligent and able to relate with people from various backgrounds 6. Supervisor (Admin - Exhibitions) – Non Executive Position No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role S/He is primarily responsible for assisting in the organising, installation and execution of art exhibitions both in-house and off-site. S/He is also responsible for assisting in the organising and managing of public programs to support and complement gallery exhibitions to promote public’s appreciation of the exhibitions. Main Responsibilities 1. Assist the Exhibition Curator in the execution of all approved exhibitions and supporting programs for the exhibitions in compliance with PETRONAS’ policy and procedures (procurement processes, copy rights, finance and accounts) and in accordance with museum’s standards and practices. 2. Coordinate design and publishing works (exhibition catalogues & other related literatures), liaising with internal (GSCMD, GASD, etc) and external service providers/vendors to ensure progress as per agreed exhibition timeline. 3. Prepare PR’s for approvals and follow through for execution of procurement of goods and services. Upon completion of delivery and receipt of invoices, to prepare “Instruction for Payment” and follow through for payment processing. 4. Coordinate all freight forwarding documentation and operations as well as logistics arrangement including safe collection and return of artworks. Supervision of the art handlers (freight forwarders) during the packing/unpacking and ensure compliance to international standards of art handling procedures. 5. Assist the Curators in the installation of artworks and exhibition props/paraphernalia within the agreed exhibition timeline ensuring adherence to international standards of art handling procedures. 6. Conduct condition checks of all artworks for display and prepare Condition Reports, ensuring Condition Reports are being signed off, pre- and post-exhibitions. 7. Assist the Exhibition Curator and Executive in their research for exhibition developments, by compiling, collating, maintaining and updating the database of research and documentation materials for the section’s reference. 8. Monitoring of all exhibition contracts (with exhibiting artists, Guest Curators, etc) to ensure adherence to specified job scope, terms and conditions as well as on time delivery of agreed deliverables, and to facilitate for on-time payment processing upon completion. 9. Prepare detailed insurance list and arrange for appropriate insurance coverage for all exhibition artworks on display, as well as artworks on loan, and monitoring to ensure interest of GALERI PETRONAS is being protected at all times. 10. Maintain systematic filing of records for easy retrieval for all Exhibition’s official records and documentation. Key Qualifications & Experience Education SPM/MCE with strong credits in English and Bahasa Malaysia. Knowledge/qualification in fine arts is an advantage. Certificate in Museum Management is desirable. Experience Minimum 5 years working experience in similar capacity in art exhibition works or related fields. Substantial experience in art handling procedures and knowledgeable in on-site artwork installation processes. Experience in an art gallery or museum environment is much preferred. Competencies/Skills Well versed in art handling procedures (during installation and dismounting of all types of artworks) as well as experience in on-site artwork installation processes. Good technical knowledge in care, handling and appropriate storage conditions for all types of artworks. Strong communication and interpersonal skills. Able to converse and write fluently in English and Bahasa Malaysia PC literate, with working knowledge of Microsoft applications (Word, Excel, Access) 7. Supervisor (Admin – Art Collection) – Non Executive Position No. Of Vacancy : Department Division Location : : : : 1 (one) GALERI PETRONAS Group Corporate Affairs Division (GCAD) Level 71, Tower 1, PETRONAS Twin Towers, Kuala Lumpur Key Role Assists in the administrative functions of Art Collection Mgmt in undertaking a wide range of curatorial projects involving the PETRONAS Art Collection. As Curatorial Assistant, is to help in the exhibition, research, publication, acquisition, design and display and collector relations, personal and budgetary matters within the unit of Collection Management including collection development program, budgeting, artwork conservation and security of collections facility. In conjunction with exhibition programs, this position facilitates exhibit installs/de-installs, object related maintenance and educational events involving the Collections. Main Responsibilities 1. Assist the development of PETRONAS Art Collection as a broad survey of Modern and Contemporary Malaysian Art through its curatorial programme of art acquisition, interpretative programs of exhibitions, publications and educations in order to accumulate needful information, research and materials for the development of PAC. 2. Help to mitigate risk to objects of artworks in storage, transit and on display by ensuring the safety of the artworks due to its handling and the condition of the environment in order to ensure the preserving the care of PAC. 3. Help manage and implement professional art handling practices for the PAC by ensuring parties involved practicing the stipulated guidelines in handling of artwork by following the industry standards in order to minimize the risk of damaging artworks due to its mishandling. 4. To help manage the collection conservation needs and maintenance by adhering to code of museums ethics that mandate using 100% archival materials and techniques for attaching art as well as art cleaning processes that are reversible and noninvasive as Fine Art collection requires routine care and maintenance in order to preserve the PAC investment value. 5. Help the implementation of design and display of the PAC through constant venue rotation, displayed at various corporate premises group wide in order to promote the development and appreciation of Malaysian Visual Arts. 6. Help and assist the art consultancy and commissions of artworks programme by providing the needs for the development of project in order to ensure the information completed for the purposes of the planning and the execution of the project. 7. Help the preparation of departmental budgets, expenses tracking and operational reports of art acquisition, conservation and curatorial programes by reviewing the allocation and the actual spending of the previous year as well as planning of program throughout the year in order to come out with overall estimated budget of the year. Key Qualifications & Experience Education SPM/MCE with strong credits in English and Bahasa Malaysia. Knowledge/qualification in fine arts is an advantage. Certificate in Museum Management is desirable. Experience Minimum 2 years working experience in similar capacity in art exhibition works or related fields. Substantial experience in art handling procedures and knowledgeable in on-site artwork installation processes. Experience in an art gallery or museum environment is much preferred. Competencies/Skills Well versed in art handling procedures (during installation and dismounting of all types of artworks) as well as experience in on-site artwork installation processes. Good technical knowledge in care, handling and appropriate storage conditions for all types of artworks. Strong communication and interpersonal skills. Able to converse and write fluently in English and Bahasa Malaysia PC literate, with working knowledge of Microsoft applications (Word, Excel, Access) Interested candidates are invited to write in/e-mail, providing a complete CV together with position title, providing full details of personal particulars, educational qualifications, employment history, current and expected salary, together with a recent passport-sized photograph. Please submit applications to the attention of : Manager, Planning & Management Services GALERI PETRONAS Level 71, Tower 1, PETRONAS Twin Towers Kuala Lumpur City Centre 50088 Kuala Lumpur Via: E-mail : shfairy@petronas.com.my , or E- mail : aryany_arahim@petronas.com.my ( Only shortlisted candidates will be notified ). Closing date: On or before Tuesday, 23th April 2013