NFELC Work Instruction for
Allowance Parts List (APL)
N62583-09-D-0063
1. Prior to APL development, ensure the following components are installed on the computer:
Table 1 – APL Required Software
Program/Software
 ICAPS – EXCEL
FILE MACRO

GDAPL

ICAPS
Purpose
Format for modifying Excel
spreadsheet for upload into
ICAPS
Search and export APL into
Excel
Program for developing APL
Located at:
\\Synecticstorage\docs\NFELC\APL Excel
Macro
\\Synecticstorage\docs\NFELC\ICAPS
2. Prepare NFELC APLs in accordance with controlling documents listed in Table 2:
Table 2 - APL Controlling Documents






Controlling
Document
APL
Development
Process
ICAPS – EXCEL
FILE MACRO
Guide
Guide for the
Assignment,
Application and
Use of Source,
Maintenance and
Recoverability
Codes
Component Lead
2000 Rev
Companion 1992
Rev
Webflis
Purpose
Located at:
Detailed instructions for APL
development
APL Development Process
Format for delivery submittal
\\Synecticstorage\docs\NFELC\APL Excel
Macro\ICAPS_Excel_Macro_Guide.doc
SM&R Code Reference
\\Synecticstorage\docs\NFELC\ICAPS\ICAPs
References & Guides Documents
Identify PCCNs to Systems
\\Synecticstorage\docs\NFELC\LAPL
Files\Component Lead 2000 Rev.pdf
\\Synecticstorage\docs\NFELC\LAPL
Files\Companion 1992 Rev.pdf
http://www.webflis.dlis.dla.mil/WEBFLIS/pu
b/pub_search.aspx
Identify PLISNs to PCCNs
Part number reference for
codes in Excel worksheet
3. For a typical 1-Month Period of Performance, conduct reviews, verifications, validations and
deliveries in accordance with Table 3. For other Periods of Performance, check with the Program
Manager for schedule details.
Table 3 - Schedule for Development and Delivery
Short Description
of Milestone
Kick off meeting
SSI-W-OPS-25V2
Schedule
Project Start
Purpose/Process

Review requirements
including controlling docs
and schedule.
Outcome


Obtain Government
approved COTS TMs.
Schedule meeting with
cognizant technical
customer.
1
NFELC Work Instruction for
Allowance Parts List (APL)
N62583-09-D-0063
Short Description
of Milestone
Schedule
Purpose/Process



Review GFI
4 Work days after
receipt of GFI





APL Data
Development
10 Work days after
receipt of GFI







PTD Development
10 Work days after
receipt of GFI


SSI-W-OPS-25V2
Identify/gather available
source material.
Identify SMEs.
Identify review and
approval authority.
Sign for GFI.
Review GFI.
Research GDAPL for
similar equipment.
Export GDAPL APL into
Excel.
Reference steps 1-5 of APL
Development Process.
Identify maintenance
related component parts
associated with each PCCN
from GDAPL/Companion
Lead APL.
Review Nomenclature from
GDAPL/ Component List
vs. Part Numbers from
Parts Manual(s). (NOTE:
Record TM Page Numbers
for PTD reference).
Update APL Spreadsheet
for ICAPS (Stand Alone)
using the ICAPS – EXCEL
FILE MACRO (refer to
Webflis, TM, and
Component LAPL for
correct codes).
Create header/CCF data for
each PCCN.
Upload completed
spreadsheet into ICAPS and
run validation reports.
Export PCCNs from ICAPS
using Data Exchange Out.
Reference steps 6-19 of
APL Development Process.
PDF of all pages containing
figures and part numbers of
components in APL.
Header sheet separating
each subsystem listing
subsystem name and
PCCN.
Outcome


Review SOW
requirements.
Finalize Project Plan.

Identify all subsystems
and possible
components for APL.

Applicable
components identified
from GDAPL/LAPL.
Spreadsheet that
includes maintenance
related components
cross-referenced
between
GDAPL/Component
LAPL and Technical
Manuals.
Validation reports
ensure all required
fields have been
completed and the
field values are valid.
Text file for draft
delivery.




PTD for draft delivery.
2
NFELC Work Instruction for
Allowance Parts List (APL)
N62583-09-D-0063
Short Description
of Milestone
Schedule
Purpose/Process

Draft Delivery
10 Work days after
receipt of GFI


Reference step 20 of APL
Development Process.
First technical deliverable.
Reference step 21 of APL
Development Process.
Outcome



Incorporate Draft
Comments
5 Days after receipt
of Govt Draft
Comments



Validation
Delivery
5 Days after receipt
of Govt Draft
Comments



Incorporate
Validation
Comments
5 Days after receipt
of Govt Validation
Comments



Final Delivery
5 Days after receipt
of Govt Validation
Comments



Incorporate draft comments
in Excel worksheet and
upload in ICAPS.
Export PCCNs from ICAPS
using Data Exchange Out.
Reference steps 22-23 of
APL Development Process.

Second technical
deliverable.
Log into ICAPS mainframe
(https://icaps.nmci.navy.mil)
and select Data Exchange
In.
Reference steps 24-26 of
APL Development Process.
Incorporate draft comments
in Excel worksheet and
upload in ICAPS.
Export PCCNs from ICAPS
using Data Exchange Out.
Reference step 26-27 of
APL Development Process.

Final technical deliverable
Log into ICAPS mainframe
(https://icaps.nmci.navy.mil)
and select Data Exchange
In.
Reference step 28 of APL
Development Process.











Actual Cost Data
Report
SSI-W-OPS-25V2
5 Days after
acceptance by Govt

Report all costs associated
with APL development

Submission of APL
text file for
Government Review
(Email).
Submission of
PTD/EDFP in NCS .
Inform APL POC of
NCS posting.
Government
comments
incorporated.
QA Review of ICAPS
files vs. Government
Draft Comments .
Text file for validation
delivery.
Upload APL data to
ICAPS mainframe.
Submit (email)
notification - ICAPS
mainframe upload.
Government Review
for Validation/
Acceptance
Government
Validation Comments
incorporated
QA Review of ICAPS
files vs. Government
Validation Comments
Text file for final
delivery.
Upload APL data to
ICAPS mainframe.
Submit (email)
notification - ICAPS
mainframe upload.
Government Review
for Validation/
Acceptance
Government
Acceptance Receipt
Developed in PMIS,
delivered via Email
3
Allowance Parts List (APL)
Development Process
APL Development Process
1. Receive GFI.
2. Sign for GFI.
3. Review GFI for familiarity and completeness.
4. Research GDAPL for similar equipment. Print out APL for that equipment.
5. Using GDAPL, export APL for similar equipment into Excel.
a. Once highest assembly of APL is selected, select Extract Data.
b. Select Input Setup.
i. Select Create a New APL/AEL List.
ii. Enter in the APL for that equipment.
iii. Select APL.APL and select OK.
c. The output file will always be C:\WINGDAPL\APL00001.TXT
d. The computation method should automatically set to FLSIP .25.
e. Section A should automatically select.
f.
Select OK to extract the data.
g. Select View Offload to view the extracted data.
h. In Excel, under the PCCN Menu, select GDAPL Import.
i.
Select the file C:\WINGDAPL\APL00001.TXT
j.
Save the Excel file name with a specific name for that assembly (i.e. Engine
Group, Fuel Group, etc.)
k. Repeat for all lower assemblies for APL.
6. Perform parts research using the GDAPL printout.
a. Compare the part numbers to those listed in the TMs. Record page numbers for
parts as you go.
b. Verify part numbers/NSNs from TM in Webflis. Save the Webflis page for each
listing as you go.
7. Update Excel spreadsheet.
a. Highlight rows with accurate part numbers (no changes needed) in yellow. These
rows will not need any updating.
b. Delete any parts not applicable to your configuration.
c. Update all applicable part numbers and highlight the part number in green.
d. Highlight any rows that need additional research in red.
SSI-W-OPS-25V2
4
Allowance Parts List (APL)
Development Process
e. Add any new parts if necessary. In most cases no new parts should need to be
added except for the TMs on the main assembly.
f.
Sort data by PN is ascending order (do not worry about renumbering PLISNs
yet).
g. Use the following table as a guide for what fields need to be updated/completed
and where the information for those fields can be referenced. All rows with green
or red highlights will need updating. Once a row has been updated, highlight the
row yellow to indicate no changes are needed. For more information on how to
complete various fields reference the Help section in ICAPS.
Table 4. APL Excel Guide
Excel
Column
Name
Reference Source
Provided by government on GFI Loan Document, add letter at end for each sub
assembly (i.e. NC0154A for engine group, NC0154B for fuel group).
PCCN
PLISN
ICAPS uploads will not accept PCCNs over 6 characters. When entering PCCNs
for lower assemblies, remove the second character (in the above example,
remove
“C” system
from NC0154A).
Once
it is uploaded
ICAPS
theA003,
character
Numbering
for each part
number.
Start atinto
A001,
A002,
etc.will
for
need part
to belisted
addedinback
in.
each
spreadsheet.
INDC
Transfers from GDAPL
CAGE
Cage Code for part – Webflis or TM
PN
Part Number – Webflis or TM
RNCC
WebFlis
RNVC
WebFlis
DAC
Name
WebFlis
Transfers from GDAPL, should usually equal “1” or “7”. 1 = Failure of this part
will render the end item inoperable.
Nomenclature of part (WebFlis)
SL
Default is “0”
SLAC
Default is “00”
COG
Transfers from GDAPL
FSC
First 4 digits of NSN – Webflis or TM
NIIN
Last 9 digits of NSN – Webflis or TM
UI
WebFlis
UI PRICE
WebFlis
QUP
WebFlis
SMR
Transfers from GDAPL
EC
SSI-W-OPS-25V2
5
Allowance Parts List (APL)
Development Process
Excel
Column
Name
Reference Source
DMIL
WebFlis
PSPC
Transfers from GDAPL
PMIC
WebFlis
QPA
Quantity per assembly. Transfers from GDAPL or found in TM.
MRRI
Equals QPA
MRU
Default is “001”
AMC
Default is “3”
AMSC
ITEM NUM
Default is “L”
Enter a 3 character code for the TM the PN is located. Best method is to take the
characters 7-9 from the TM NSN (i.e. XXXX-XX-L9A-XXXX) since all the
other digits will be the same across the TM set.
Enter 4 digit figure number where PN is located (i.e. 0045). This can be the page
number or figure number, as long as it is easily identifiable if someone were to
reference that document.
Enter 4 digit line item number where PN is located (i.e. 0002).
CC
CRIT CD on WebFlis (Usually blank or “X”)
INC
WebFlis
ALTCAGE1
Enter alternate Cage Code from WebFlis
ALTPN1
ALTRNCC1
,
ALTRNVC1
, ALTDAC1
AFC2
Enter alternate Part Number for corresponding Cage Code from Webflis
AFC QTY2
Enter “0” is AFC2 = A-H, J-N, or P-W. Do not complete if PMS part.
AOC2
Enter “P” if PMS part
AOC QTY2
Enter quantity for PMS part
TM CODE
FIG NUM
Webflis. Repeat ALTCAGE, ALTPN, ALTRNCC, ALTRNVC, and ALTDAC
for up to 3 alternate Cage Codes/Part Numbers
Component LAPL under column “PMR AF”. Do not complete if PMS part.
8. Once updated, combine all Excel spreadsheets into main equipment spreadsheet, with a
blank row separating each PCCN.
9. Remove all highlighting for final version.
10. Renumber all PLISNs starting with A001 for the TM set and continue numbering through
all lower assemblies.
11. Update the CCF tab.
a. Select the CCF sheet.
b. Select Header/CCF Maintenance from the PCCN Menu.
c. Enter the PCCN (with the second character removed for lower assemblies).
SSI-W-OPS-25V2
6
Allowance Parts List (APL)
Development Process
d. Enter the APL as 95000 for the main assembly, 95001 for the engine group,
95006 for the fuel group, 95007 for the exhaust group, etc. APL should consist of
5 digits starting with 950 and ending with a two digit suffix. Refer to Companion
LAPL.
e. Select N as the DCN Flag.
f.
Select LMI as Format.
g. Select HME as Project Type.
h. Enter the full PCCN in 1st Key PCCN field (Do not need to remove second
character).
i.
Enter Contract Number.
j.
Enter Nomenclature as written in the GFI Loan Document. This field can be a
maximum of 20 characters so you may need to abbreviate.
k. Enter Basic for Control Data.
l.
Enter the Prime Cage Code as listed in the Technical Transmittal.
m. Enter the name of the group (i.e. Engine, Clutch, Fuel, etc.) in the 2nd Key PCCN
field.
n. Enter NFELC-C in the Contractor Name field.
o. Enter Sergio Castaneda in the TSA field, with NFELC as the TSA Activity and
805-982-6574 as the TSA Phone.
p. Enter NAVICP-M as the ICP Activity.
q. Enter the Tech Manual Number (NSN).
r.
Enter “S” in the QPEI field.
s. In the Remarks field, enter the full nomenclature without abbreviations.
t.
In the CCF field, enter data in the same format as the following example. You
may add additional CCF data as necessary. Ensure the “Note” is written exactly
as follows or the line breaks will not upload properly in ICAPS. The top line of 5
digits is the Prime Cage Code.
SSI-W-OPS-25V2
7
Allowance Parts List (APL)
Development Process
45152
NAVCOM PLANMFR DWGMFR ID-OSHKOSH
PATTERN NO.EQUIP. SPECNSN-2355-01-575-9632
LAPL-064621
PCCN: NH7990
NOTE: NO CHANGES ARE AUTHORIZED TO THIS APL WITHOUT
WRITTEN APPROVAL OF NAVFAC EXPEDITIONARY LOGISTICS
CENTER WHO IS ACQUISITION AND IN-SERVICE COMMODITY
MANAGER OF SAID EQUIPMENT.
Figure 1. CCF Field Example
u. Select Save to Spreadsheet.
v. Select the PCCN dropdown on the Header/CCF screen and select *NEW*.
w. Enter the next PCCN (with the second character removed for lower assemblies).
x. Select Yes on the popup “Do you want to retain existing Data?”
y. Update the Header/CCF for the next PCCN.
z. Repeat for all PCCNs.
12. Save a copy of the completed Excel spreadsheet to Synecticstorage.
a. Create a folder in the \\Synecticstorage\docs\NFELC\APL Master Files folder.
Use standard naming convention (4-digit contract # + Task Order # + PWS serial
# + ASSET NOMENCLATURE + “APL”).
b. Create a subfolder within the new folder call “SSI Drafts”
c. Save the spreadsheet to this new folder.
13. Select Output PCCN to create a PCS file for uploading into ICAPS.
a. Save a copy of the PCS file in the SSI Drafts folder.
14. Open ICAPS and select Input PCS Format under the Transfer menu to upload the PCS
file.
15. Once uploaded, rename the lower assembly PCCNs by selecting Rename on the main
ICAPS screen.
16. Verify each header by selecting Header on the main ICAPS screen for each PCCN.
a. While in the header section, select ILS Data.
b. Enter PENDING in the Maintenance Index Page field.
17. With validations on, scroll through each PLISN to verify and validate the information.
SSI-W-OPS-25V2
8
Allowance Parts List (APL)
Development Process
18. Run the TSA Provisioning Validation Report for each PCCN and verify each PCCN
passes validation.
19. Select Data Exchange Out on the Transfer menu to output the text file for draft delivery.
20. Create PTD:
a. Copy/print all pages from the TM used to determine part numbers (include both
figures and parts listing if on multiple pages).
b. Create a header sheet that states the PCCN and the group nomenclature (Engine,
Fuel, Exhaust, etc.)
c. Parse out PTD into groups (by PCCN) with the header sheet at the front of each
section.
d. Create a single PDF document of the PTD.
21. Draft Delivery (PTD and text file) to government.
a. Within the APL folder for that Task Order on Synecticstorage, create a new
folder called “Draft Deliverables” (now there should be two folders, SSI Drafts
and Draft Deliverables).
b. Save a copy of the PTD and the text file (IDE) to the Draft Deliverables folder.
c. Complete a CDRL and CDRL Like Delivery Tracking Number Request Form.
i. Enter employee portal on company website (www.synecsolu.com).
ii. Select the Forms link on the left of the employee portal screen.
iii. Select and complete the and CDRL Like Delivery Tracking Number
Request Form.
iv. Send the completed request in an email to Marie Kinnear.
d. Once a CDRL has been assigned, send an email to the PM.
i. Use the proper naming convention for the subject.
ii. Include the CDRL tracking number in the email body.
iii. Insert a hyperlink to the folder containing the draft deliverables.
e. PM will notify government of delivery.
22. Receive government review and comments.
a. Within the APL folder for that Task Order on Synecticstorage, create a new
folder called “Government Comments”.
b. Save a copy of the government comments to this folder.
23. Incorporate government comments.
a. Select Data Exchange Out on the Transfer menu to output the text file for
validation delivery.
SSI-W-OPS-25V2
9
Allowance Parts List (APL)
Development Process
b. Within the APL folder for that Task Order on Synecticstorage, create a new
folder called “Validation Deliverable”. Save a copy of the final text file (IDE) to
this folder.
24. Upload validation delivery into ICAPS mainframe.
a. Go to https://icaps.nmci.navy.mil.
b. Select Login. Enter username and password.
c. Select Data Exchange In from the Transfer menu.
d. Locate and select the text file (IDE) for upload.
e. Select GO! If the file contains any errors an error message will appear and you
will not be able to upload the file. Go back into the local ICAPS and run the
validation reports. Correct any errors and try the upload again.
25. Notify government of validation delivery.
a. Send email to PM notifying of validation delivery. Include original CDRL
number in email.
b. PM will notify government of delivery.
26. Government review for validation/acceptance.
a. If accepted, return GFI to PM. No further steps required.
b. If not accepted, government comments will be received.
27. Incorporate government comments and upload final delivery into ICAPS mainframe.
Save the final delivery text file into a new folder named “Final Deliverable”.
a. Select Data Exchange Out on the Transfer menu to output the text file for final
delivery.
b. Within the APL folder for that Task Order on Synecticstorage, create a new
folder called “Final Deliverable”. Save a copy of the final text file (IDE) to this
folder.
28. Notify government of validation delivery.
a. Send email to PM notifying of validation delivery. Include original CDRL
number in email.
b. PM will notify government of delivery.
29. Return GFI to PM.
SSI-W-OPS-25V2
10