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Alumni Club
Handbook
2004-2005
Table of Contents
Creed & Mission
Page
4
Organization of Alumni Club
5-15
Organization
How to get Started
The First Meeting
Programming Ideas
Officers
6
7
8
9-10
11
Listing of Domains and Chapters
12-15
Communication
16-22
Newsletters
17-18
Sample Phone Tree
Volunteer Organization Chart
19
20
Executive Offices Organization Chart
21
Building a Website
22
Elections
23-26
Philanthropy
27-34
Sample Bylaws
35-40
List of Chapter Anniversaries
41-46
Alumni Club Interest Groups
47-49
National Organization
50-53
Levels of Alumni Involvement
Ways to Reduce Lost Alumni
51
52-53
2
Introduction
3
Creed and Mission of Phi Kappa Tau
The Creed of Phi Kappa Tau
Phi Kappa Tau, by admitting me to membership, has conferred upon me a mark of distinction in
which I take just pride. I believe in the spirit of brotherhood for which it stands. I shall strive to
attain its ideals and by so doing to bring to it honor and credit. I shall be loyal to my college and
my chapter and shall keep strong my ties to them that I may ever retain the spirit of youth. I
shall be a good and loyal citizen. I shall try always to discharge the obligation to others
which arises from the fact that I am a fraternity man.
The Mission of Phi Kappa Tau
The mission of Phi Kappa Tau is to champion a lifelong commitment to brotherhood, learning, ethical
leadership and exemplary character.
4
Organization of
Alumni Club
5
Organization of Alumni Club
As alumni of Phi Kappa Tau, the responsibility of continuing the spirit of brotherhood after graduation
rests upon your shoulders, and what better way to stay involved in the Fraternity than through an alumni
club. Some important points to keep in mind when forming a club:
○ One of the purposes of an alumni club is to provide members of Phi Kappa Tau the opportunity
to continue the bonds of brotherhood in a social setting
○ Have some idea of the various goals and objectives you hope to accomplish with the formation
of a club, and determine reasons why brothers would want to be members
○ Use this manual as a reference guide to help you in the planning process. Remember, create
the club with the structure you feel is best, and with what you feel will benefit the alumni as well
as the Fraternity
Membership in Phi Kappa Tau does not end at graduation. The continuance of the Fraternity’s legacy is
due largely in part to its alumni involvement. With the beginning of an alumni club, members of the
Fraternity are given the opportunity to be a part of an organized group of alumni in their geographic area,
reunite with others from their chapter, form bonds with brothers from other chapters, and become a
supportive force to undergraduates in one or more local chapters.
Within this manual you will find the resources necessary for the formation of an alumni club, with
information on how to contact brothers in the area, suggestions for meetings, how to maintain contact,
and above all, ways to maintain an active and growing interest from the members of your club.
6
How to Get Started
The initial formation of an alumni club may begin with one or several PKT alumni. But….the more
members the better. Here are a few first steps to follow in finding alumni in your area and how to contact
them:

If no club currently exists in your area, fill out and submit an application for the alumni club
president position. Applications available at www.phikappatau.org.

Contact Phi Kappa Tau’s Executive Offices for a listing of alumni in your area or those
nearby. The National Office will send a list of alumni along with an address, phone number,
and email address (if available) for easier and quicker contact
Phi Kappa Tau
Executive Offices
5221 Morning Sun Road
Oxford, OH 45056-4193
Phone: 513-523-4193
Fax: 513-523-9325
www.phikappatau.org

The Executive Offices will also send, along with the listing of alumni, envelopes and
stationary for correspondence between you and potential members
Once you have received the listing of brothers in your area along with materials for
correspondence, it is up to you to decide when and how to contact them.

Send a letter with information on the organization of an alumni club in the area. Let the
alumni know who you are, why you want to form an alumni club, and ask for a response back
from those interested. Then, as far as the first meeting/event goes, you will have a better
idea of the number attending and can plan accordingly.

You may also decide to host an opening event right away, and send out invitations asking the
alumni to get together at a certain time/date/place. Be sure to include the basic information
of who you are and why you want to form a club. After receiving a response from those
interested, follow up with a reminder for the event a few weeks in advance. For those who
are unable to attend, a phone call thanking them for their interest, along with an idea of other
times that fit well with their schedule will encourage attendance in the future.

Another means of contacting alumni is through email. The staff at Executive Office will do
their best to send an up-to-date listing of all email addresses. If the majority of the alumni
have email, then this may be the most effective way of contact, and will also allow for a
quicker response.

Once you have contacted the alumni in your area and have established a solid base of those
interested, it is now time to decide how to bring them together. The initial meeting of alumni
should be somewhat informal and fun, and gives alumni the chance to get to know one
another in a comfortable setting. Included in the manual is a list of suggestions of places to
hold social events.
7
The First Meeting
As mentioned before, the first scheduled meeting/event should be somewhat informal so brothers get a
chance to know each other in a comfortable atmosphere. Since this may be the first time many of the
alumni will be meeting, it is up to you to decide whether or not to conduct any type of formal business.
It is probably in the better interest of the members to allow time in the first and even second meetings for
everyone to not only have a chance to meet, but also to fill out a sheet or card with updated personal
information, and any other information they feel is relevant to the club. This way you can create a master
list of all members with correct information and then send it along to Executive Offices.
During the first meeting you should take the time to explain to the alumni the basis of forming an
alumni club. Describe your goals, objectives, and what you hope to accomplish by bringing these
men together. The most important thing to remember is that an alumni club is not a one man job,
so be sure to ask that every member actively participate in the club, and help with the
organization of meetings, events and other activities.
Here are some ideas for meetings and special events:
● Dinner and drinks at a local restaurant or pub. Reserve a private room or a secluded section if
important matters are to be discussed. Prices are fairly reasonable and there is no large time
commitment for alumni.
● Hold meetings or events at a member’s house, and invite others to bring food and drinks to
share. This allows for a secluded and casual environment to either conduct business or socialize.
● BBQ at a local park or a member’s house
● Get members together for Sunday night football at a local restaurant or a member’s house
● Have brunch at a local country club
● Hold a meeting at a Phi Kappa Tau chapter house nearby. This will allow alumni and
undergraduates the chance to get to know one another as well
● Hold a golf tournament with a local chapter
8
Programming Ideas
The Luncheon Meeting
The cornerstone of most alumni chapter programs is the periodic luncheon. It is inexpensive, fairly
quick, and relatively convenient for many brothers. Luncheons should be held no more often than
monthly – by scheduling them more frequently, members will get bored and interest will suffer.
The following guidelines should help produce good results:
1. Fix a permanent date, time and place of the luncheon. (For example, the first Thursday of every
month, 12:15 at the Pub.) Such regularity helps attendance because the event becomes a habit.
2. Avoid Mondays and Fridays
3. As with any event, a phone call a day or two ahead by the membership and attendance committee
will produce increased attendance.
4. Naturally, the site of the luncheon is important. Easy access for the majority of members, a private
room and a warm environment, are all important characteristics.
5. The cost of the luncheon should be kept reasonable to permit participation by younger and retired
brothers.
6. Encourage attendance by representatives of nearby chapters and colonies. Reports and interaction
from undergraduates will promote strong interest among members.
7. Sometimes, after officer reports and announcements, there will be little additional business to be
considered during the luncheon. At such time, provide a short program of general interest or on
agricultural topics- invite outside speakers such as investment counselor, travel consultant,
extension agent, city manager, Chamber of Commerce representative, ag college or other school
official, etc.
8. Finally, keep the luncheon and program short and on schedule. For example, start promptly at
12:15 and adjourn at 1:30.
Alternatives to the Luncheon
For a number of reasons, the luncheon may be inappropriate as a particular alumni chapter’s primary
meeting. It this is the case; consider monthly meetings for breakfast or a light buffet in the early evening.
The guidelines about pertain equally to either of these alternatives.
Special Events
Because only a limited number of members are usually able to attend the regular luncheons, several
major evenings or weekend functions should be scheduled each year. Among these might be:
1. Founders’ Day Banquet—because this event is a national tradition in Phi Kappa Tau, it is an ideal
function for an alumni chapter. Contacted far enough in advance, the National Headquarters can
frequently provide a national officer, staff member, or Regional President as a speaker.
2. Valentine or Sweetheart Formals—particularly effective when co-sponsored with nearby chapters
and colonies
3. Family Picnic or Beach Party—an ideal summer affair.
4. Christmas Cocktail Party—with wives.
5. State Day—an all day meeting with undergraduate chapters and colonies and other alumni
chapters on topics of common interest and followed with a party.
6. Football or basketball—bus trips or group seating at nearby events.
9
7. Local Cultural Events—arrange for group seating for a play, symphony, etc., preceded or followed
by light buffet.
8. Special Interest Events—golf and bowling tournaments, poker and other types of stag parties and
similar events will appeal to segments of the membership.
9. Reception and speaker on important issues or other topics.
10. Sunday Brunch at a good hotel or country club—perhaps with golf later as an option.
11. Bowling parties, golf tournaments, other sports.
These types of events can provide the most enjoyable fellowship the alumni chapter will experience, but
they are deceptive in terms of the amount of time needed to successfully organize them. Start with no
more than three or four events in a year and add others slowly if interest exists.
Activities and Special Projects
It is in the area of ongoing activities and special projects that the unique character of each alumni chapter
will be manifested. Any number of factors will determine their number and nature—interest and values of
members, number and proximity or undergraduate chapters and colonies, etc.—an unlimited number of
opportunities exist. A few possibilities, sorted by the five common goals of all alumni chapters, are listed
here.
Providing Assistance to Undergraduate Chapters
In spite of occasional undergraduate protest to the contrary, chapters of Phi Kappa Tau do need and want
alumni involvement and support. Alumni can provide specific assistance in several important areas:
A.
Provide alumni advisors—to work with various officers and to supplement the work of
the chapter and financial advisors.
B.
Initiation Involvement—participation by local alumni in a chapter’s initiations not only
adds immensely to the effects and lessons of our Ritual, but also ensures that chapter
officers will work hard to achieve the optimum exemplification of the ceremony.
C.
Recruitment Assistance—recruitment is the lifeblood of our Fraternity and the
recruitment effort of a Phi Tau chapter is its most important annual activity. Alumni
chapters can make two critically important contributions to nearby chapters. First, they
can develop a program to identify attractive high school prospects and forward the
names to recruitment chairmen. Second, alumni can lend assistance is summer rush
activity, particularly by sponsoring a rush party in their locale. All chapters and colonies
drawing members from the area should be invited to participate. With an appropriate
program and good alumni turnout, the party can be a most impressive event.
D.
Vocational Assistance—every undergraduate, even freshmen, can benefit from the
wisdom, experience, and advice of alumni as they plan professional goals and after
graduation, begin the job search. A commitment from key alumni and a little planning can
result in an informative and rewarding program.
E.
Academic Achievement—alumni chapters can contribute to academic awareness and
scholastic achievement by offering modest scholarships; recognizing success by
individual brothers and chapters as a whole through trophies, special dinners, etc.;
contributing to chapter libraries through a book drive; and sponsoring and participating in
learning skills and personal development programs
10
Officers
When determining the structure of the alumni club, you may wish for members to hold certain positions.
Some clubs already in existence find that what works best is to bring members together for purely social
reasons until everyone gets the chance to know one another. Once that happens then members may
decide they want to start conducting business on a regular basis, thus the need for officer positions to
come into existence. Below are several examples of the basic officer positions and duties to be held by
each.
President:
● Serves as chair of the Board of Directors
● Reads all alumni club mailings and newsletters from Executive Offices and distributes them to
appropriate officers and committees
● Maintains contact with Executive Offices as well as Domain Directors.
● Presides over all meetings
Secretary:
● Serves on the Board of Directors
● Keeps all alumni club records
● Responsible for sending out a newsletter updating members of the activities of the club
● Keeps an accurate and updated membership database, synchronizes the database with the
Executive Office.
● Distributes an alumni club membership directory with complete information on each member
including chapter, initiation date, address, email address, home and work numbers, and cell
phone numbers
● Responsible for all mailings to and from Executive Offices, alumni club members, other alumni
clubs, and local chapters
Treasurer:
● Serves on the Board of Directors
● Collects dues, issues receipts, and deposits all money received by the club in the alumni club
bank account
● Keeps accurate records of all financial transactions
● Develops a budget which decides expenditures for a certain time period depending on the
activities of the club
Reporter/Historian:
● Submits a report to Executive Offices with updated information on the activities of the club
● Sends feature story ideas to the editor of The Laurel along with photos
● Photographs important alumni club events
● Publicizes alumni club activities in local media
11
Chapters and Alumni Groups
Chapter
Xi
Omicron
Eta
Allentown-Bethlehem Interest Group
Gamma Xi
Beta Kappa
Oklahoma City Interest Group
Tulsa Interest Group
Epsilon Xi
Gamma Gamma
Theta
Delta Theta
Delta Rho
Lexington Interest Group
Kappa
Delta
Beta Beta
Louisville Interest Group
Gamma Pi
Epsilon
Alpha Phi
Canton Interest Group
Gamma
Delta Lambda
Beta
Columbus Old Gold Alumni Club
Beta Omicron
Shepherd College Colony
Phi Kapitol Tau Alumni ClubWASHINGTON
Epsilon Iota
Beta Iota
Alpha Eta
Central Florida Alumni Club-ORLANDO
Palm Beach Area Alumni Club
Tampa/St. Petersburg Interest Group
Delta Gamma
Beta Epsilon
Mississippi Gulf Coast Alumni Club
Rho
Epsilon Eta
Alpha Upsilon Colony
Alpha Tau
Domain
Allegheny
Allegheny
Allegheny
Allegheny
A-O.K.
A-O.K.
A-O.K.
A-O.K.
Big Apple
Big Apple
Bluegrass East
Bluegrass East
Bluegrass East
Bluegrass East
Bluegrass West
Bluegrass West
Bluegrass West
Bluegrass West
Buckeye North
Buckeye North
Buckeye North
Buckeye North
Buckeye South
Buckeye South
Buckeye South
Buckeye South
Chesapeake
Chesapeake
Region
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Midwest
Midwest
Midwest
Midwest
Northeast
Northeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Northeast
Northeast
Northeast
Northeast
West Coast
West Coast
West Coast
West Coast
Mid-Atlantic
Mid-Atlantic
Chesapeake
Citrus
Citrus
Citrus
Citrus
Citrus
Citrus
Deep South
Deep South
Deep South
Empire
Empire
Empire
Empire
Mid-Atlantic
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Northeast
Northeast
Northeast
Northeast
12
School Name
Franklin & Marshall College
Pennsylvania State University
Muhlenberg College
East Central University
Oklahoma State University
Pace University - Pleasantville
St. John's University
Transylvania University
Georgetown College
Eastern Kentucky University
University of Kentucky
Centre College
University of Louisville
Youngstown State University
Mount Union College
University of Akron
Ohio State University
Muskingum College
Ohio University
University of Maryland
Shepherd College
Barry University
Florida State University
University of Florida
University of Mississippi
University of Southern Mississippi
Rensselaer Polytechnic Institute
Oswego State University
Colgate University
Cornell University
Beta Mu
Alpha Omega
Alpha Delta
Epsilon Psi
Phi Cleveland Tau Alumni Club
Nu
Epsilon Theta
Beta Omega
Sacramento Interest Group
Bay Area Alumni Club
Epsilon Sigma
Gamma Omicron
Delta Tau
Beta Psi
Los Angeles Interest Group
Orange County Interest Group
San Diego Alumni Club
Gamma Lambda
Beta Tau
Alpha Alpha
SW Michigan Interest GroupKALAMAZOO
Gamma Alpha
Omega
Mu
Delta Epsilon
Upsilon
Beta Theta
Heart of America Alumni Club-KANSAS
CITY
Lincoln Interest Group
Iota
Delta Omega
Epsilon Phi
Lambda
Delta Beta
Beta Lambda Colony
Indianapolis Interest Group
Epsilon Upsilon
Gamma Mu
Chicago Alumni Club
St. Louis Alumni Club
Corpus Christi Interest Group
Houston Interest Group
Lone Star Alumni Club-DALLAS
Longhorn Alumni Club-FT. WORTH
Epsilon Kappa
Epsilon Gamma
Erie
Erie
Erie
Erie
Erie
Golden Bear North
Golden Bear North
Golden Bear North
Golden Bear North
Golden Bear North
Golden Bear South
Golden Bear South
Golden Bear South
Golden Bear South
Golden Bear South
Golden Bear South
Golden Bear South
Great Lakes East
Great Lakes East
Great Lakes East
Northeast
Northeast
Northeast
Northeast
Northeast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
Midwest
Midwest
Midwest
Great Lakes East
Great Lakes North
Great Lakes West
Great Lakes West
Great Lakes West
Great Plains
Great Plains
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Great Plains
Great Plains
Hawkeye
Hawkeye
Hoosier
Hoosier
Hoosier
Hoosier
Hoosier
Lincoln
Lincoln
Lincoln
Lincoln
Lone Star
Lone Star
Lone Star
Lone Star
Mid-Atlantic
Mid-Atlantic
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Midwest
Northeast
Northeast
13
Kent State University
Baldwin-Wallace College
Case Western Reserve University
John Carroll University
University of California-Berkeley
San Francisco State University
California State University, Chico
Chapman University
California State University-Fullerton
California State Polytechnic University
California State University - Long Beach
Central Michigan University
Bowling Green State University
Michigan State University
Michigan Technological University
University of Wisconsin - Madison
Lawrence University
St. Cloud State University
Nebraska Wesleyan University
University of Kansas
Coe College
Truman State University
Indiana State University
Purdue University
University of Evansville
Indiana University
Saint Louis University
Bradley University
Rutgers University - New Brunswick
The College of New Jersey
Delta Psi
Philadelphia Area Alumni Club
Delta Pi Colony
Memphis Interest Group
Epsilon Pi
Gamma Beta
Delta Nu
Alpha
Queen City Alumni Club-CINCINNATI
Gamma Beta Alumni Club
Beta Gamma
Alpha Pi Colony
Alpha Kappa
Boise Interest Group
Portland Interest Group
Evergreen Alumni Club-SEATTLE
Delta Delta
Beanpot Alumni Club-BOSTON
Epsilon Tau
Beta Zeta
Valley of the Sun-PHOENIX
Tucson Interest Group
El Paso Interest Group
Psi
Alpha Sigma
Denver Interest Group
Epsilon Chi
Epsilon Lambda
Epsilon Beta
Epsilon Nu
Delta Kappa
Beta Xi
Alpha Rho
Alpha Lambda
Atlanta Interest Group
Greenville/Spartanburg Interest Group
Epsilon Mu
Gamma Eta
Chi
Charlotte Interest Group
Triangle Interest Group-RALEIGHDURHAM
Epsilon Rho
Phi
Beta Phi
Three Rivers and a Sub Alumni ClubPITTSBURGH
Epsilon Delta
Mid-Atlantic
Mid-Atlantic
Mississippi Valley
Mississippi Valley
Ohio Valley
Ohio Valley
Ohio Valley
Ohio Valley
Ohio Valley
Ohio Valley
Pacific Northwest
Pacific Northwest
Pacific Northwest
Pacific Northwest
Pacific Northwest
Pacific Northwest
Patriot
Patriot
Rio Grande
Rio Grande
Rio Grande
Rio Grande
Rio Grande
Rocky Mountain
Rocky Mountain
Rocky Mountain
Shenandoah
Shenandoah
Shenandoah
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Tar Heel
Tar Heel
Tar Heel
Tar Heel
Northeast
Northeast
Southeast
Southeast
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
Northeast
Northeast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
West Coast
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Southeast
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Mid-Atlantic
Tar Heel
Three Rivers
Three Rivers
Three Rivers
Mid-Atlantic
Mid-Atlantic Indiana University of Pennsylvania
Mid-Atlantic Bethany College
Mid-Atlantic Westminster College
Three Rivers
Tidewater
Mid-Atlantic
Mid-Atlantic Virginia Wesleyan
14
Rider University
Murray State College
Northern Kentucky University
University of Cincinnati
Wright State University
Miami University
University of Idaho
University of Washington
Washington State University
Bryant College
University of Arizona
New Mexico State University
University of Colorado
Colorado State University
Virginia Polytechnic Inst & St Univ
Longwood University
WV Institute of Technology
Clemson University
University of Tennessee-Knoxville
University of Georgia
Georgia Institute of Technology
Auburn University
University of North Carolina @ Pembroke
East Carolina University
North Carolina State University
Alpha Theta
Richmond Area Interest Group
Tidewater Area Interest Group
Gamma Nu
Epsilon Zeta
Rochester Interest Group
Tidewater
Tidewater
Tidewater
Upstate
Upstate
Upstate
15
Mid-Atlantic College of William & Mary
Mid-Atlantic
Mid-Atlantic
Northeast Rochester Institute of Technology
Northeast State University College - Buffalo
Northeast
Communication
16
Newsletters
Guide for Newsletter Production
1. Establish publication frequency and set deadlines for articles to be submitted for publication
and distribution.
2. Know the newsletter’s audience. Ask “Who is going to be reading this?” Recognize their
obvious common bonds (Phi Tau brotherhood, region) and their slight differences (age,
chapter, university, religion, interests) when planning newsletter goals and content.
3. Define and rank the newsletter’s goals. Ask “What does the audience want to know?” and
“What does the alumni association want to tell them?” Some examples might include:
A.
B.
C.
D.
E.
F.
G.
Building and maintaining alumni loyalty and involvement.
Informing alumni about the activities of the alumni association.
Informing alumni about the business of the alumni association and the national organization.
Informing alumni about he activities of other alumni or activities within the state or district.
Introducing new programs to alumni.
Promoting alumni and collegiate interaction and activities.
Informing alumni about the activities of collegiate chapters.
4. Develop newsletter content by determining the following:
A. Items that will appear in every issue. (Letter from the President, calendar of events, letters to
the editor, listing of officers and committee chairs, etc.)
B. Topics planned for future issues. (Introduction of new officer or alumni new to the area,
reports on the alumni association’s activities/community involvement, letter from the
President regarding National Convention activities, update on awards, notice of alumni
association business.
C. Fillers. Always keep a file of “fillers” on-hand in case you have extra room in the newsletter.
Clip articles and quotes from other publications, but be sure to get permission before printing
another person’s story.
5. Develop newsletter format:
A. Number of pages
B. Size
C. Method of mailing (Will the newsletter be in tri-fold to be places in an envelope? Or will it be
folded in half and sealed, without staples, with the return address printed on the outside?)
D. Paper stock and color
E. Number of ink colors
F. Masthead (Located on the front page of the newsletter, incorporating the newsletter’s name,
volume/issue number, date, and purpose.)
G. Phi Tau clip art
H. Clip or tear-off form for members to remit with dues payment, to indicate areas of volunteer
interest and current contact information (it is suggested that the mailing label be on the back
of this form.)
Content of Newsletter
Fall Issue
17
1. Fall Calendar of events
2. National Convention Report from Alumni Association President (National Convention years
only).
3. Reminder to members to write Potential Member Profiles for men entering college.
4. Notice of recruitment help needed by local chapters.
5. Website information, and Executive Office information.
Winter Issue
6. Winter/spring calendar of events
7. Solicit nominees for 25-year certificates, 50-year certificates, and alumni certificates of honor.
8. Notice of recruitment help needed by local chapters holding deferred recruitment.
Spring Issue
9. Proposed slate
10. Proposed bylaw revisions
11. Proposed Budget
12. Notice of Business Meeting
General
 Progress of committee work, including requests for assistance.
 Decisions or actions of the Board of Directors
 “Board Highlights” section giving personal histories about different Board members.
 Survey or members’ interests and areas in which they would like to help.
 Welcome to new members, listing name, address, telephone number, e-mail, and brief
information about each person.
 Highlights from previous meetings, fund-raisers, etc.
 News from local collegiate chapters- awards, needs, requests for assistance, etc.
 Phi Kappa Tau national news- reports from National Conventions, Volunteer Leadership
Seminars, State Days, Workshops, Policy Announcements, new national officer announcements,
etc.
 Personal news about members’ community activities, weddings, births, illnesses, deaths, address
changes, etc.
 Birthdays of members
 Dues information-clearly stating the Treasurer’s name, address, telephone number, date due, and
dues amount.
 List of officers’ and committee chairs’ names, addresses, e-mails and phone numbers.
 Minutes of previous meetings
 Advance notice of meetings or activities, including date, time, place, map, directions, parking
information, etc.
Distribution
 At least one issue per year to all alumni in geographic area, if budget allows. Although this adds
to expense, it educates brothers on the existence and activities of the alumni club.

Bulk mailing permits are available in some areas. Check with your local post office business
mailing services, or the Executive Office.
18
Sample Alumni Club Phone Tree
Mike Camel calls:
Jeff Smith 456-7824
Greg Jaffey 564-5893
Matt Miller 653-5967
Bryan Buck 650-5340
Blair Wormer calls:
Justin Doshi 656-3487
Steve Lagnese 565-4444
Brian Reisecher 234-7944
Corey Trumen 325-6643
Justin Rindo 465-9876
Brennen Ranquist calls:
Daniel Alvarez- 504-7823
Patrick O’Neil 342-8734
Matthew Puthoff 457-8896
Pat Davis 351-8863
Wesley Smith calls:
Justin Smith 574-9982
Jon Hovan 367-4732
Bob Hammer 465-3333
Nick Domingo 303-6671
Ryan MacDonald calls:
David Laffty 756-4231
Mike Casey 642-8956
Tim Sparks 354-9984
Ben Janeki 253-8616
Colin Culkin 467-8803
Matt Nelson calls:
George Karmic 678-8943
Chad Kruty 739-7996
Kevin McCullough 356-7700
Ben Brown 753-6792
19
Phi Kappa Tau Volunteer Organizational Chart
Coordinating
Council
Convention
Fraternity
Committees
National
Council
Chief
Executive
Foundation
Board
Officer
Domain Directors
Alumni
Clubs
Graduate
Councils
House
Corporations
Executive
Office
Staff
Board of
Governors
Foundation
Exec. Director
Foundation
Staff
Resident
Councils
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Phi Kappa Tau Executive Office Organizational Chart
Chief Executive
Officer
Steve Hartman
X239
shartman
Centennial
Coordinator
Bill Jenkins
X234
wdjenkins
Communication
Coordinator/
Laurel Editor
Jeff Baird
X223
jbaird
Director of
Finance &
Personnel
Barb Fabelo
X237
bfabelo
Director of
Educational
Programs
Megan Vadnais
X230
mvadnais
Foundation
Exec. Director
John Green
X228
jmgreen
Director of
Chapter Services
Tim Hudson
X231
thudson
Director of
Development
Bethany Deines
X236
badeines
Asst. Director of
Finance
Lisa Adams
X232
laadams
Administrative
Assistant
Diane Rottinghaus
X229
drottinghaus
Administrative
Assistant
Carol Colwell
X222
ccolwell
Midwest Leadership
Consultant
Brandon Bisig
X225
bbisig
Southeast Leadership
Consultant
Jim Pickens
X240
jpickens
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Northeast Leadership
Consultant
Aaron Weakland
X271
aweakland
West Coast Leadership
Consultant
Brad Joutras
X248
bjoutras
Mid-Atlantic Leadership
Consultant
Nick DiMasi
X233
ndimasi
Building a Website
When constructing a website, there are many sites that are beneficial in providing aid to your process.
Tripod.com is an organization designed to help customers build and maintain a successful website.
Visiting Tripod.com alone will start your building process.
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First step is to register an account with them. The charge is free as long as you check the correct
box.
After registration, the construction can begin. There is six main categories that contain drop down
boxes to ease the construction process: Build and Edit, Tools, Host, Small Business, Member
Sites, and My Account.
These different categories enable the web designer to have a variety of options linked to their
page. For example; the Build and Edit box provides different formats and frames that you can add
to your page, graphics, javascript, site management advice, site builder and editor, and many
tutorials to ease the process.
The Tool drop down box provides different images and add-ins to make your website stand out
from others. It is important that along with substantial content, each page appeals to the eye of
the visitor. A presentable, easily navigated website is what makes people want to continue to
visit.
The drop down box titled Small Business gives insight to building a personal small business,
promoting employees, and provides tutorials simply stating each suggestion, etc.
The Member Sites drop down box provides interest categories to Tripod members. What appeals
to each customer, entertainment, site building, career advice, and fun fact pages are available to
each member. This is a way to explore personal interests.
There are other organizations and pages that can be found that provide advice and outlines to website
construction as well. Google, Yahoo, and other main search fields will ease the finding process. These
pages are an enormous asset for making a successful website.
www.tripod.com
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Elections
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Elections
Scheduling Elections
In order to preserve structure and viability, alumni clubs that have officers are encouraged to schedule
annual, formal elections.
A. Elections must be scheduled by the Board of Directors and placed on the alumni club
calendar.
B. Elections should be held in the spring of each year.
C. Installation of new officers should take place by May 15.
Eligibility of Election
D. To be eligible to hold any office a member must have financial obligations paid in full at
both the time of nomination and the time of election.
E. To be eligible for the office of President, a member must have previously served as an
officer on the Board of Directors.
F. The Nominating Committee prior to approaching a candidate and placing his name on the
slate should determine eligibility.
Eligibility for Maintaining Office
G. In order to remain in office, an officer must:
i. Keep all accounts paid in full
ii. Fulfill his responsibilities and duties.
Eligibility for Voting
H. To be eligible to vote, a member must attend meetings fairly regularly.
Nominating Committee
I. The Nominating Committee shall consist of three or five members and shall be elected by
the membership. One of the members should preferably be the Immediate Past
President, or should be appointed by the current President.
J. The Nominating Committee is responsible for soliciting names of members interested in
offices and obtaining the members’ consent to run for office, and verify their eligibility for
election.
K. The Nominating Committee for the following fiscal year is elected by the membership
during officer elections.
L. Refer to Section IV of this handbook for specific duties of the Nominating Committee.
Election Schedule & Calendar
M. By Dec. 15:
i. Nominating Committee begins seeking candidates for offices.
N. By February 15:
i. Nominating Committee submits a slate of officers to the Board of Directors
for approval. At least one person must be slated for each office. In preparing
the slate, the Nominating Committee should consider the composition of the
slate and the ability of these members to work together as a group in
common interest of the alumni association.
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O. By March 15:
i. The slate of the Nominating Committee is submitted to the membership.
(This can be incorporated into the spring newsletter.)
P. April: Elections are held at a Business Meeting
i. All voting shall be by written ballot unless there is only one candidate for
office, in which case the voting is by voice. (The President only votes in case
of a tie.)
ii. Nominations from the floor may be accepted and voted upon, provided the
consent of the nominee has been obtained.
iii. Each office must be voted upon separately, beginning with the President. (Voting
an entire slate might eliminate many good candidates who otherwise could be
considered for other offices.)
Q. By May 1:
i. The Officer Transition Workshop is held. It is a time of review and planning
1. All outgoing and incoming officers should attend.
2. All notebooks are officially exchanged and new officers are trained in
their duties and responsibilities.
3. Committees are appointed.
4. Goals are set for the upcoming fiscal year.
R. By May 15:
i. Officers are installed.
ii. The final meeting of the alumni club for the year is run as a joint meeting, with
both incoming and outgoing officers presiding.
Replacing an Officer
Occasionally it is necessary to replace an officer because he voluntarily resigned or failed to accomplish
his duties. The following procedures should be used:
A. Announce the opening at the next meeting or activity, and inform interested candidates of
nominating procedures.
B. If more than two candidates file, the Nominating Committee should meet and recommend
a slate. The Board of Directors should then approve the slate.
C. A special election should be held when new business is conducted during the next
meeting or activity.
D. The Board of Directors should determine the best method for assisting the new officer to
understand and begin his duties.
Officer Transition Workshop
The purpose of an officer workshop is to provide a smooth transition between officers, evaluate strengths
and weaknesses of the alumni club and set goals for future accomplishments. The workshop also
provides a time for officers to review Phi Kappa Tau alumni club procedures. At the conclusion of the day,
the new Board of Directors should have a sense of direction and a plan of action for the coming year.
The workshop should be held by May 1 of each year.Prior to the workshop, incoming and outgoing
officers should meet one on the review the specific duties of the office.
The following should be accomplished at the workshop:
iii. Highlight the past year’s accomplishments, Officer Notebook Exchange, and
Review procedures.
1. The outgoing President should give an overview of the past year. The
entire group may discuss the best accomplishments of the past year.
2. The outgoing officers give officer notebooks and files to the incoming
officers.
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3. Review procedures of the alumni association. Be sure that incoming
officers understand the structure, officer and committee duties, time line,
etc.
iv. Appointment of all Committee Chairs
v. Goal Setting for Incoming Board of Directors
1. Have the group compile a list of strengths and weaknesses. Use blank
transparencies, flip chart or blackboard for recording and displaying
suggestions and ideas as they are made.
2. Set and define realistic and worthy goals.
3. Each officer sets goals for his office.
4. Each officer shares his individual office goals with the group.
5. Additional Guidelines for Setting Goals:
a. Start each goal statement with the word “To,” followed by the
action or accomplishment verb.
b. Use each goal to specify a single key result, and specify a target
date for its accomplishment.
c. Relate all your goals to the alumni club’s mission and objectives.
S. Additional Ideas for the Workshop
i. Guest Speaker on topics such as:
1. Time Management
2. Communication Skills
3. Delegating
4. Leadership Skills
ii. Explanation of the National Organization
1. Executive Office—What is its function?
2. National Council—Who are they and what are their roles?
iii. Alumni Awards—both for alumni clubs and for individuals
1. What are they?
2. How are they obtained?
iv. Leadership and Personality Tests or Questionnaires
1. Myers-Briggs Personality Profiles or other profiling tools to learn
leadership styles and ways to work together.
2. Have alumni members who may have special skills or training conduct
leadership training
v.
Make the Day Special
1. Convey that leadership roles within the alumni club are a privilege and
honor.
2. Depending on time of day, serve a continental breakfast or plan for lunch
or dinner.
3. Give certificates of appreciation, or a small gift (if budget allows) to all
officers.
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Philanthropy
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Holding a Philanthropy Event
The Starting Point
Having been elected your responsibility is to oversee and manage the club’s philanthropic efforts.
Your first step is the creation of a committee composed of diverse group of club members. An effective
committee will be at the core of good philanthropic programming. It is important that you surround
yourself with men who have a variety of talents. Do not stand up at a club meeting and announce, “I am
forming a philanthropy committee and if you are interested sign up or talk to me.” Creating a quality
committee takes some work on your part. Things to keep in mind when selecting your members are:
who is interested in the purpose of this committee, who has the knowledge and skills, access to
information and resources needed by the committee, and who will be compatible and work well together.
As you approach the men you would like to have on the committee, tell them why their talents are needed
on this committee. Make them feel important (because their service will be important to the alumni club)
and give them a sense of obligation to play an active role in the Philanthropy committee. Work together
with your club’s Vice President in creating this committee. You might also want to consider adding a
Resident Council philanthropy chair for coordination purposes.
In Search Of An Idea
With all of your talent assembled we now need to give them some quality work to accomplish. The
committee’s first step will be to have a brainstorming session. To prepare for this meeting you will need
to have access to a larger marker board, chalkboard or a tablet of large sheets of paper. The purpose of
course is to have a group discussion about any philanthropy idea that comes to mind.
Stage 1 - Generating the ideas
With a marker, write Philanthropy at the top of the board and have the group begin throwing out ideas for
events at your club. Think big and use your imagination. Write every idea mentioned and number each
one as you go. Keep the ideas going but keep it positive and relevant. Make sure you list things that
interest the club and/or community. Do this until the ideas for philanthropy events are exhausted. To get
you started or for additional ideas reference the “List” following this section. Remember in this stage
there are no bad ideas. Do not discuss any of the ideas; there will be a time for that later.
Stage 2 – Focusing In
At this point you should have a long list of idea that we will begin to evaluate and eliminate. Have the
committee members call out ideas they feel wouldn’t work and are bad ideas. If a good percentage of the
committee wants to keep the goal, keep it. With the unwanted ideas gone, focus on combining similar
ideas and continuing to narrow the possibilities.
Stage 3 – Choosing Priorities
As a committee you need to decide on the ideas the club will focus on this year. There are several
factors that need to be considered when choosing event/s. Don’t let these questions discourage you from
your ideas but let them help you to gain a greater understanding of what will be required of you and the
club.
Factors to Consider:
 Why do we want to organize or sponsor this event?
 What will be the benefit of this event to the fraternity, campus, and community when completed?
 Will the campus and community support the event?
 Who do we wish to serve/reach with this event?
 Will it be for the HITWG or local?
 Will the chapter support the event? Is this something they will be excited about doing?
 Does the chapter have sufficient time/energy and manpower to support the event?
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Is the timing right? (Consider midterms, finals, holidays, amount of planning time)
Weigh the competition. Is someone else already holding a similar event?
Should we co-sponsor it?
What are the financial costs?
Does it violate University or Phi Kappa Tau Risk Management policies?
It is very important you consider all the factors that will contribute to or limit your success. Some
members have more time and will be willing to dedicate it to your event; some may be very busy and
would rather contribute with their money.
Through this process the committee should have come up with at least one viable philanthropy idea.
Remember it is better to have one really good event than a lot of poor events. Don’t spread the club too
thin but obviously do as much as you can.
Making It a Reality
Once we have the idea, the club must be sold on it. Ideally a very enthusiastic member who is already
bought-in to the event can give the initial introduction to the whole chapter. Following the introduction the
entire club should be involved in developing the plan for implementing the event. Philanthropy is not
solely your responsibility nor is it that of your committee. Delegation will be crucial to your success.
Tasks and responsibilities should be divided and you should involve as many members as possible. Be
sure the men doing the work are appreciated and thanked for their contributions. The club needs to
understand the “big picture” of our philanthropic efforts and how they affect the community. Help them to
understand the public relation implications.
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Philanthropy Ideas
_____-A-Thons
The Key: The variety of “thons” makes for fun and solid fund-raising, though a bit worn out. However,
donors do not mind signing up for a certain portion of a “thon” if they know the money is going to a worthy
cause. Each sponsor must feel it is an affordable donation.
The Secret: Getting brothers behind signing up sponsors. If someone signs up for a nickel an hour for a
jump-a-thon which goes 100 hours, the target organization gets $5.00. If 50 brothers get ten such people
each, the yield is $2500. Collecting must be clean and complete.
5K & 10K Walks or Runs
The Key: With suitable prizes and adequate area publicity, the walk or run can be an easy fund-raiser,
provided the police agree to the course and the time.
The Secret: Publicity and registration as well as route-planning, security, etc. Some sort of prize for each
entrant can attract many people. With donated t-shirts and a $10 entry fee, a race of 50 people yields
$500.
Auctions
The Key: Imagine your club collaborates with an undergrad chapter that combines Homecoming and
Parents Weekend and you do AWESOME pre-publicity, asking alumni and parents to bring useful or
unwanted items to auction. The auction is combined with festivities after a game. This is a good way to
raise money for the house since all participants are involved with the chapter. Or, the money could be
donated.
The Secret: Parents and alumni enjoy the opportunity to have something going on other than a
buffet/mingling deal. The auctioneer, a chapter member, must be tuned in to “upping the ante” all the
time. Fun way to raise money. Can be done as an annual “event.” The public can be invited. Combine the
auction with a Specialty Food Sale!
Raffles
The Key: Sponsor-donated prizes in exchange for advertising on the tickets.
The Secret: Solid chapter participation! Printed raffle tickets are inexpensive. Getting someone to donate
prize(s) is the way to go. Combine the raffle drawing with a Specialty Food
Sale!
Holiday Collections
The Key: A coat drive, canned food drive or toy drive could really help community members. Many Beta
chapters do this, often hooking up with another service organization.
The Secret: Make a connection to a local agency and begin early and deep publicity. Include another
fraternity or sorority for wider coverage.
Flower or Plant Sales
The Key: People buy flowers and plants all year. Spring sales are the biggest, but the following offer
opportunities:
Fall-Mums, homecoming corsages, perennial plants
Christmas-Poinsettias
Valentine’s Day-Roses, carnations
Easter-Lilies
Spring-Annuals, perennials, herbs, hanging baskets
The Secret: In September, find a plant or flower wholesaler through a local garden center or greenhouse.
Order early. Publicize widely. Take orders.
Benefit Concert for HITWG - Attendees pay a $5 cover charge to hear a band.
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Haunted House - Chapter house is converted into a haunted house. Local businesses pay for ad space
on posters, flyers, newspaper ads, and t-shirts promoting the event. A licensed raffle is held in
conjunction with the event for donated prizes (i.e. weekend at a hotel, restaurant gift certificates, etc.).
Entrance fee is charged. Wal-Mart provided a $2,000 matching gift. Chapter raised over $10,000 for the
HITWG program.
The Miracle Mile of Dollar Bills for the Gang- The basic idea: A dollar bill is 6 inches long, so if you
laid 10,560 one dollar bills together, end on end, they would reach one mile. You will need access to a
busy roadway on or near your university. Be sure to get any local government and/or university approval.
Once you have secured the sidewalk space, you can concentrate on the event. You should make two
large billboards, one for the start that displays the fundraiser concept, the Hole in the Wall Gang logo and
ideally a good picture of a camper. The other billboard should have a chart that shows progress towards
your goal and thanks donors for support. To mark the progression of the fundraiser, you could extend
some green caution-style tape 50 feet every time you raise an additional $100 bucks. You could also
make a smaller billboard with adjustable numbers to mark the actual distance reached so far with the
fundraiser. Once you get to the end and are within the last few feet, you could see if there are any
campers or camp staff in the area who would volunteer to carry the sign to the end of the mile. Either that
or some high ranking university or community official. You raise money from the traffic that passes by.
Have brothers stand near an intersection in the road during peak travel times and solicit donations from
passer-bys. You could also solicit donations from other campus organizations, corporate sponsors or
have your members solicit pledges from fellow students in their dorms. You can also do the Miracle Mile
event in conjunction with other campus fundraisers. The event could be finished in a week or it might
take over a month depending on your area, effort and event promotions.
Haunted Dormitory - Residence hall floor/lobby is decorated as a haunted house. Hold for 2-3 days
charging a $3 for admission.
Car Show - Classic cars are on display. Sponsors pay for advertising.
Car Wash - Members each sell 20 tickets on campus for $1 each. Chapter also washes cars of people
stopping by.
Carnival Water Balloon Toss - Chapter hosts a booth during the spring carnival. They recruit faculty and
staff to be on the receiving end of the student-thrown water balloon, in a 30-minute increment. Faculty
members have the option of providing a donation in lieu of participating. Students can purchase a ticket to
throw a water balloon. Advertise what time faculty members will be at the booth.
Comedy Show - Three professional comedians agreed to come to the campus at no charge. Community
sponsors donated door prizes. Chapter members sell tickets for the event and advertising is essential to
attract a large crowd.
Paint Ball Tournament - Three-man teams pay a $60 entrance fee. Each person receives 50 balls per
game. The field and equipment are used free of charge. Prizes are presented to winners. Advertisement
is key and members need to know the rules of the game so no disputes arise.
PhiTauoberfest - Hold a non-alcoholic costume party with prizes for the best costume. People not
wearing a costume pay $2 each. Include a pumpkin-carving contest.
Pie a Phi Tau - Put whipped cream on a paper plate and sell for $1 for anybody to put a pie in any
brother’s face. Consider asking an administrator or professor to participate to draw a larger crowd.
Survivor - Sell tickets on campus for the opportunity to compete in a Survivor philanthropy tournament.
Draw 24 tickets and compose two teams. Each team competes in various competitions (tug of war, dizzy
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bat, etc.). After each competition, the losing team votes one member off until there is only one survivor.
The winner receives a monetary prize.
Phi Tau Garage Sale - Hold a garage sale and let buyers set the prices. Knowing it is a fundraiser for a
good cause can prompt buyers to offer than they would if you priced items.
"Say What Karaoke" - Participants pay a fee to enter a Karaoke contest.
Pageants - Sorority members compete in a beauty pageant after paying an entry fee. Prizes are awarded
for best talent, etc. (Ed. Note: This could potentially be harmful if done without input from the sororities on
how it should be run).
Food Events - The Key: Publicity and invitations for signups. Suppose you want to sponsor a chili Cookoff with nice prizes for first, second and third places. Publicize on the radio and in the newspaper,
seeking registrants who are to make a pot of chili for a $5 entry fee.
The Secret: Get noted university, community or Greek leaders to judge; combine the judging with the sale
of the chili to the public, donated by the Cooks, who know this ahead of time. It’s a combination contest
and chili sale. If 40 people enter and you sell 10 bowls/pot @ $2.50/bowl, the Cook-off grosses $1200.
Specialty Food Sales - The Key: Brothers can develop: International Food Night, Surf ’n Turf Night, Fried
Chicken Dinner, Mexican Night, Pizza Night, Barbecued Ribs Night, All-You-Can-Eat Spaghetti Night.
The Secret: The chapter can sell tickets or sell at the door. The chapter dining room makes an ideal
place. Offer music, live or recorded, free drinks, door prizes, drawings, raffles. Make it an annual event!
Do it once a month!
Cook Out for Kids - Chapter members sell lunch orders in advance and then cook BB-Q sandwiches,
pork loin sandwiches, etc. Brothers deliver lunches to community businesses and university offices.
"Double Dip Day" - Attendees pay $5 for an all-you-can-eat ice cream social. Sell Root Beer Floats - Sell
floats on campus for $2 each. Keep ice cream in cooled chests using dry ice. Hold on hot days.
Luau - Sell Luau tickets for $8-$10. Event includes pig roast, live bands, DJ, contests with prizes, door
prizes from sponsors, etc. Sell T-shirts to earn extra cash and be sure to give sponsors credit in all
advertisements.
All-You-Can-Eat Spaghetti Dinner - Pre-sell tickets for $5 each. Hold at a banquet/dining hall (or in
fraternity house if you have a kitchen). Need to factor in expenses for food or catering, drinks, plates and
utensils (try to get donations). Use chapter members to prepare and serve food and invite VIP's to serve
as guest cooks/servers for added promotion.
Bake Sales - Done with cookies, brownies, or other things. Possibly pair up with a sorority to increase
credibility of food.
Candy Sales - Contract with companies that offer opportunity to sell M&M's, Kit Kats, Reese's, etc for
group sales.
Pizza Sales - Pair up with a local pizzeria and ask them to donate $1-2 for every pizza they sell on a
certain day between certain times. Phi Tau’s encourage friends, fellow Greeks, etc to buy pizzas during
that time.
Sub/Hoagie Sales - Pair up with a local sandwich shop and ask them to donate $1 for every sandwich
they sell on a certain day between certain times. Phi Taus encourage friends, fellow greeks, etc to buy
during that time.
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Parents Breakfast - Members host a Parents Breakfast using a Hole in the Wall Gang Camp theme.
They share the HITWG video, brochures, and information about the philanthropy and invite parents to
make a donation. An alternative to outright donations is a free will donation to benefit the philanthropy.
Similar events could be held for alumni Homecoming events.
Sporting Events - The Key: Create an annual sports tournament that can only get better with time. Golf,
bowling, Frisbee, softball, shooting 3s, 3-on-3 basketball, flag football or volleyball can be turned into
annual events which invite promotion and great competition every year! The Secret: Offer a prize or
trophy valuable enough for an adequate entry fee. Wide and deep publicity make it attractive. Send
invitations!
Strong Man Competition - Establish the following five events for athletes to compete in: truck pull for
100 ft., "farmers walk" where each man carries a log weighing 160 lbs. and walk/run for 100 ft., tire flip for
100 ft., 405 lb. straight bar hold where athletes hold the bar for as long as possible, "iron cross" where
contestants hold 16 lb. mauls out in a cross position for as long as possible). Establish a set entrance fee
and allow anyone from university or community to enter the competition.
Soccer Tournament - Teams pay an entry fee; chapter collects additional donations and sponsorships,
pair up with local youth soccer associations.
Golf Tournament - Entry fee is $75/person and includes prizes, food, and beverages. Holes can have
sponsors. "Closest to the Pin Contest" - In conjunction with a golf tournament.
Softball Tournament - One day, 16 team double elimination tournament. Teams pay an entry fee.
Midnight Madness Fraternity All Star Game - Charge a registration fee and conduct prior to the
beginning of basketball season.
Basketball Marathon - Brothers collect $15 in pledges. Local businesses either donate money for
sponsorships or provide something that can be auctioned off. Chapter also holds a 50/50 raffle. The
marathon lasts 24 hours and is conducted at a field house. Chapter sends flyers to alumni; advertise in
local papers, etc. explaining the money will go towards the HITWG program.
3 on 3 basketball tournament- include campus, community and other Phi Tau chapters
Volleyball Tournament - Businesses donate money or gift certificates. Teams of four pay a $20 entry
fee.
Marathon Golf 100 Holes Tournament - Golfers show up for breakfast and hit the course. Each golfer
has his own cart and the goal is to golf as many holes as possible until it is too dark to see the ball. Lunch
is brought to the golfer so he doesn't have to stop. Each golfer raises $1,500 through pledges and
sponsors.
Mud-Tug Tournament - Fraternity vs. fraternity, sorority vs. sorority, and if you are smart, include other
major campus organizations to compete as well.
Phi Tau " Games” - Members of fraternities and sororities pay an entrance fee to participate in an
Olympics of various games played in bars such as darts, pool, pinball, etc. Be careful on how this is
promoted to ensure that it is an alcohol-free event.
Wal-Mart Wish List Drive - Members stand outside Wal-Mart from 10:00 a.m. to 3:30 p.m. on a Saturday
with copies of the HITWG Wish List and informational brochures, asking shoppers to select something off
the list for the collection drive or give a donation to benefit the camps.
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Pumpkin Sales - In October, near Halloween, sell pumpkins outside the chapter house. This can be
expanded to a pumpkin carving table, face decorating for children, etc.
T-Shirt Sales - Sell t-shirts promoting a particular campus event, big game, holiday, etc.
Water Cooler Collection - Chapter places an empty water cooler in a prominent location in the chapter
house all year. Members drop loose change in whenever they have it. Money is collected throughout the
year for distribution.
Concession Stands - Members work concession stands for stadiums/sports arenas.
Carnation Sale - Buy red carnations at low cost and sell on campus for $2 each. Members can deliver
them on campus to residence halls, offices, sorority houses, etc.
Game Ball Relay - Chapter runs the football game ball from one University to another before a home
game, homecoming or rival. The game ball is presented to the head coach before the game. Local police
along the route should be contacted and a vehicle should go along side the runner. Local businesses
provide sponsorships. Local news and radio stations are contacted to provide publicity.
Movie Sales - Pair up with a local movie theater and ask them to donate $1 for every ticket they sell on a
certain day between certain times. Phi Tau’s encourage friends, fellow Greeks, etc to attend a movie
during that time. Try to find a time when the movie theater is not usually crowded - this is then a win-win
situation for everyone.
Penny Wars - Each fraternity and sorority on campus have a cup and a sponsored member. Each penny
is worth one point for that member. Most points wins. Silver coins are worth negative points. Assign
another value for dollar bills.
Stadium Clean-up - Some universities and professional stadiums will pay people/community groups to
clean after games and major events. Check into this.
Chapter Fines - If the chapter charges fines for any violations, collect all the money and donate to the
HITWG.
Bag Groceries - Bag groceries at a store that does not provide this service and collect tips for the charity.
Gift Exchange - Instead of the traditional gift exchange at the holidays, each member contributes what
he would normally spend on a present to a charity "pot" to benefit the HITWG. Things to Sell - Plants,
Christmas Trees, candy, flowers, pizzas, baked goods, t-shirts, services (i.e. leaf raking, dog walking or
snow shoveling services), magazines, etc.
Gift Wrapping - Wrap gifts at the holidays. Find a store that wants to sponsor this service to their
customers. The chapter supplies the paper and the store provides the space. Include a tip jar.
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Sample Bylaws
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Sample By-laws
Contents
Preamble
Name and Purpose
Membership
Meetings and Elections
Officers
Committees
Amendments
These bylaws were created to allow your chapter, if it so desires, to adopt them verbatim as its own
working bylaws. They also may be used for reference if your chapter desires to rewrite its existing bylaws
to any degree. Of course, if your chapter officially adopts these bylaws, you may amend them using the
processed outlined within.
However, be aware that no bylaw may take precedence over or conflict with any provision of Governing
Laws, which include the Constitution, Statutes, Executive Committee Regulations, Ritual, and other
enactments of the Fraternity. Relevant Governing Laws are noted in boxes within the text; a copy of the
entire Fraternity Constitution, and Statues, can be found the website www.phikappatau.org, or through
the Executive Offices.
A note about the text. The existence of committees at both the alumni and National Fraternity level can be
confusing. For the sake of clarity, National Fraternity committees are capitalized. Thus, “Executive
Committee” refers to the National Fraternity’s governing board, while “executive committee” signifies the
counterpart at the alumni chapter level.
Preamble
Believing that where there is law there is liberty, we the members of the _______________ Alumni Club
of the Phi Kappa Tau Fraternity do hereby establish and solemnly promise to obey these bylaws to
supplement and support the Ritual, Constitution, Statutes of the Phi Kappa Tau Fraternity for the
government of our chapter.
Article I Name and Purpose
Section 1 Name
A. The name of this organization shall be the __________________ Alumni Club of the Phi Kappa Tau
Fraternity.
Section 2 Purpose
A. The purpose of this alumni club shall be:
1. To cultivate and maintain the high ideals of brotherhood, learning, ethical leadership and to
exemplify character.
2. To maintain and promote true friendship amongst the brothers of Phi Tau.
3. To further the interests of Phi Tau in the community and individual lives of brothers.
4. To assist undergraduate brothers and chapters.
36
Article II Membership
Section 1 Membership
A. Any member of the Phi Kappa Tau Fraternity in good standing and who is no longer enrolled as an
undergraduate is eligible for membership in this organization through payment of dues and by abiding by
all other local requirements and expectations.
Section 2 Dues
A. The dues for the members of alumni club shall be $__ per year. Should any member fail to pay his
dues, he will give up his voting rights and may be dropped from the membership roles of this
organization.
Section 3 Fiscal Year
A. The fiscal year of this alumni club shall commence on January 1.
Article III Meetings and Elections
Section 1 Regular Meetings
A. Regular meetings of this alumni club will occur ___________ at the ________________ located at
________________.
Section 2 Special Meetings
A. Special meetings of this alumni club may be called at any time by:
1. The president
2. Vote of the executive committee
3. By the Secretary upon the writing request of any ten members in good standing
Section 3 Elections
1. Elections shall be held annually at the _________meeting.
2. In case of there being more than one nominee for any office the ballot shall be in writing.
Section 4 Quorum
1. Quorum shall consist of at least 50 % of the active club membership and is required for all voting
and elections.
Section 5 Voting
1. All alumni club members shall have a vote except as here in after provided.
2. Voting shall be by acclamation and a majority vote of the active alumni chapter members present
shall decide all questions unless otherwise provided by these bylaws. Any member may demand a
secret ballot. The president shall vote only to break a tie.
3. There shall be no voting by proxy.
4. Any member of the alumni chapter whose dues payments are not current will automatically lose
his right to vote.
5. Any decision of a committee may be overruled by a majority vote of the active chapter.
37
Article IV Officers
Section 1 Chapter Officers
The officers of this alumni chapter shall be:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Chapter Editor
6. Undergraduate Liaison
7. Webmaster
Section 2 President
A. The president shall oversee all chapter operations and programs.
Section 3 Vice President
A. The vice president shall serve as chairman of the executive committee and perform duties as
directed by the president.
B. The vice president shall perform the duties of the president in his absence.
Section 4 Secretary
A. A .The secretary shall maintain accurate records of the chapter’s current members
B. The secretary shall direct the Membership and Recruitment Committee in recruiting new
members.
Section 5 Treasurer
A. The treasurer is responsible for the collection of dues and allocation of alumni chapter funds.
Section 6 Chapter Editor
A. The chapter editor is responsible for the distribution of alumni chapter communications including
the chapter newsletter, “thank you” notes and invitations.
Section 7 Undergraduate Liaison
A. The undergraduate liaison shall maintain communication with undergraduate chapters in the area.
An ideal member would be the chapter’s advisor, grand praetor, of university official.
B. The undergraduate liaison shall direct the Undergraduate Relations Committee in organizing and
providing assistance and programs with the undergraduate chapters.
Section 8 Webmaster
A. The webmaster is responsible for creating an updating the alumni club web page.
Section 9 Appointed Officers
A. The executive committee shall appoint other such officers as they deem necessary, subject to the
approval of the chapter.
Section 10 Term of Office
A. The term of office for officers, both appointed and elected, shall be for one year beginning the first
regular meeting of _________ following their election and appointment.
38
Section 11 Impeachment
A. Any officer of this alumni chapter may be impeached for non-exemplary conduct of conduct
unbecoming of a Phi Tau.
B. A two-thirds vote of the alumni chapter shall impeach any officer, provided charges have been
openly preferred against the officer by a member of the chapter one week prior to the meeting at
which the impeachment vote is to be taken. Upon an officer’s impeachment, his office shall be
declared vacant.
Section 12 Vacancies
A. All vacancies in the executive committee or any office in the alumni chapter, from any cause, other
than the expiration of the term of office, shall be filled by a majority vote of the remaining members
of the committee, and the one so elected shall hold office for the expired term of the member of
the committee or officer whom he succeeds.
Article V Committees
Section 1 Committees
There shall be the following standing committees:
1. Executive Committee
2. Membership and Recruitment Committee
3. Social Committee
4. Undergraduate Relations Committee
Section 2 The Executive Committee
A. The executive committee shall be composed of the president, vice president, treasurer, secretary,
and chapter editor.
B. The executive committee shall meet at least _______________ for the purpose of assisting in the
planning and fulfillment of a well-rounded active alumni chapter program. In addition, the executive
committee shall ensure that all of the officers and committees have set proper goals for their term
of office; shall establish long-range goals; and shall conduct an adequate and regular evaluation of
all chapter operations and programs.
Section 3 Membership and Recruitment Committee
A. The secretary shall serve as chairman of the membership and recruitment committee and the
president shall appoint two additional members.
B. This committee shall secure the names, postal addresses, e-mail addresses, and phone numbers
of all members of the alumni chapter.
C. This committee will endeavor to encourage active participation of all Phi Tau alumni members
living in the immediate area.
D. This committee will actively recruit brothers who are new to the area to join the alumni chapter.
Section 3 Social Committee
A. The president shall appoint the chairman of the social committees with an additional two members
who will oversee the planning and execution of all social events hosted by the alumni chapter.
B. The committee shall plan events that are of interest to the members of the chapter and will help
promote responsible brotherhood and friendship.
Section 4 Undergraduate Relations Committee
A. The Undergraduate Liaison shall serve, as chairman and the president will appoint two additional
members to oversee relations with all local undergraduate chapters.
B. The committee should plan to assist nearby undergraduate chapters with recruitment, initiation,
the development of career skills, and honoring and preparing graduating seniors for alumni status.
39
Section 5 Special Committees
A. The president is empowered to appoint other committees as he may see fit.
Article VI Amendments
Section 1 Amendments
A. To amend these bylaws, a proposal must be presented to the executive committee in writing, after
which the proposal shall be presented at the next regular alumni chapter meeting.
B. A two-thirds affirmative vote of the alumni chapter present shall constitute approval of said
amendment, provided quorum is met in the chapter meeting as prescribed in these bylaws. The
amendment shall go into effect immediately, unless otherwise stated in the amendment if it is
approved.
40
List of Chapter
Anniversaries
41
Chapter Anniversaries
Chapter
Installed
Date
School Name
City
State
Alpha
3/17/06 Miami University
Oxford
OH
Beta
10/27/11 Ohio University
Athens
OH
Ohio State University
Columbus
OH
Centre College
Mount Union College
University of Illinois
Muhlenberg College
Transylvania University
Coe College
University of Kentucky
Purdue University
Lawrence University
University of California-Berkeley
Danville
Alliance
Champaign
Allentown
Lexington
Cedar Rapids
Lexington
West Lafayette
Appleton
Berkeley
KY
OH
IL
PA
KY
IA
KY
IN
WI
CA
Lancaster
PA
State College
PA
Los Angeles
CA
Syracuse
Troy
Ann Arbor
Lincoln
NY
NY
MI
NE
Gamma
5/9/12
Delta
Epsilon
Zeta
Eta
Theta
Iota
Kappa
Lambda
Mu
Nu
2/6/14
4/17/15
4/10/16
3/22/18
9/17/19
1/15/20
11/6/20
11/20/20
12/4/20
3/18/21
Xi
11/24/21 Franklin & Marshall College
Omicron
5/6/22
Pennsylvania State University
Pi
5/26/22 University of Southern California
Sigma
Rho
Tau
Upsilon
11/24/22
11/28/22
2/16/23
4/21/23
Phi
10/27/23 Bethany College
Bethany
WV
Chi
12/7/23 North Carolina State University
Raleigh
NC
Psi
2/23/24 University of Colorado
Boulder
CO
Omega
4/26/24 University of Wisconsin - Madison
Madison
WI
Alpha Alpha
5/17/24 Michigan State University
East Lansing
MI
Alpha Beta
Alpha Gamma
Alpha Delta
Alpha Epsilon
11/26/24
12/24/24
1/30/25
5/23/25
New York
Newark
Cleveland
Manhattan
NY
DE
OH
KS
Alpha Zeta
Alpha Eta
10/15/25 Oregon State University
3/9/26 University of Florida
Corvallis
Gainesville
OR
FL
Alpha Theta
11/12/26 College of William & Mary
Williamsburg
VA
Alpha Iota
11/19/26 University of Pennsylvania
Philadelphia
PA
Pullman
WA
Auburn
AL
Syracuse University
Rensselaer Polytechnic Institute
University of Michigan
Nebraska Wesleyan University
New York University
University of Delaware
Case Western Reserve University
Kansas State University
Alpha Kappa
6/6/27
Washington State University
Alpha Lambda
12/3/27 Auburn University
42
Alpha Mu
Alpha Nu
Alpha Xi
3/16/28 Ohio Wesleyan
5/19/28 Iowa State University
11/10/28 West Virginia University
Delaware
Ames
Morgantown
OH
IA
WV
Alpha Omicron
12/8/28 Lafayette College
Easton
PA
Alpha Pi
Alpha Rho
Alpha Sigma
Seattle
Atlanta
Fort Collins
WA
GA
CO
Alpha Tau
4/6/29 University of Washington
4/27/29 Georgia Institute of Technology
11/16/29 Colorado State University
10/24/30 Cornell University
Ithaca
NY
Alpha Upsilon
Colony
Alpha Phi
Alpha Chi
5/22/37 Colgate University
2/20/38 University of Akron
4/30/38 Mississippi State University
Hamilton
NY
Akron
OH
Mississippi State MS
Alpha Psi
5/10/41 University of Texas - El Paso
El Paso
TX
Alpha Omega
5/10/42 Baldwin-Wallace College
Berea
OH
Beta Alpha
Beta Beta
2/6/43 University of Texas - Austin
5/30/47 University of Louisville
Austin
Louisville
TX
KY
Beta Gamma
12/5/47 University of Idaho
Moscow
ID
Beta Delta
Beta Epsilon
Beta Zeta
Beta Eta
2/29/48
10/15/48
11/15/48
11/16/48
University of Miami
University of Southern Mississippi
New Mexico State University
University of New Mexico
Miami
Hattiesburg
Las Cruces
Albuquerque
FL
MS
NM
NM
Florida State University
Tallahassee
FL
Beta Iota Colony
3/5/49
Beta Kappa
Beta Lambda
Colony
Beta Mu
5/16/49 Oklahoma State University
Stillwater
OK
5/18/49 Indiana University
5/20/49 Kent State University
Bloomington
Kent
IN
OH
Beta Theta
11/18/49 University of Kansas
Lawrence
KS
Beta Nu
Beta Xi
2/24/50 San Diego State University
3/10/50 University of Georgia
San Diego
Athens
CA
GA
Beta Omicron
3/14/50 University of Maryland
College Park
MD
Beta Pi
3/16/50 Middlebury College
Middlebury
VT
Beta Rho
Beta Sigma
Beta Tau
5/12/50 University of California - Los Angeles
5/20/50 Idaho State College
11/17/50 Bowling Green State University
Los Angeles
Pocatello
Bowling Green
CA
ID
OH
Beta Upsilon
5/17/52 Hobart - William Smith Colleges
Geneva
NY
Beta Phi
5/19/52 Westminster College
New Wilmington PA
Beta Chi
11/24/53 Southern Illinois University
Carbondale
43
IL
Beta Psi
3/17/56 California State University - Long Beach Long Beach
Beta Omega
4/1/58
California State University, Chico
CA
Chico
CA
Hancock
Cincinnati
Jamaica
MI
OH
NY
Marquette
Stockton
Storrs
Greenville
MI
CA
CT
NC
Kalamazoo
MI
Gamma Alpha
Gamma Beta
Gamma Gamma
Gamma Delta
Colony
Gamma Epsilon
Gamma Zeta
Gamma Eta
4/24/59 Michigan Technological University
11/8/59 University of Cincinnati
12/10/60 St. John's University
Gamma Theta
5/13/62 Western Michigan University
Gamma Iota
3/23/63 California State University - Sacramento Fair Oaks
Gamma Kappa
Gamma Lambda
Gamma Mu
Gamma Nu
Gamma Xi
2/29/64
5/9/65
5/16/65
4/2/66
4/15/66
Long Island University at C.W. Post
Central Michigan University
Bradley University
Rochester Institute of Technology
East Central University
Brookville
Mt. Pleasant
Peoria
Rochester
Ada
NY
MI
IL
NY
OK
Gamma Omicron
Gamma Pi
9/18/66 California State University-Fullerton
1/29/67 Youngstown State University
Fullerton
Youngstown
CA
OH
Gamma Rho
4/1/67
Kearney
NE
Gamma Sigma
4/29/67 University of California - Davis
Davis
CA
Gamma Tau
Gamma Upsilon
Gamma Phi Colony
12/2/67 Old Dominion University
12/3/67 Spring Hill College
1/27/68 Northeastern University
Mobile
Boston
AL
MA
Gamma Chi
Gamma Psi
2/25/68 Delta State University
4/20/68 Southwest Texas State University
Cleveland
San Marcos
MS
TX
Gamma Omega
4/27/68 La Salle College
Philadelphia
PA
Delta Alpha
Delta Beta
5/19/68 Iowa Wesleyan College
5/26/68 University of Evansville
Mt. Pleasant
Evansville
IA
IN
Delta Gamma
3/23/69 University of Mississippi
University
MS
Delta Delta
5/10/69 Bryant College
Smithfield
RI
Delta Epsilon
5/17/69 St. Cloud State University
St. Cloud
MN
Delta Zeta
Delta Eta
Delta Theta
3/14/70 Emporia State University
4/18/70 Marshall University
4/25/70 Georgetown College
Emporia
Huntington
Georgetown
KS
WV
KY
5/13/61
11/18/61
12/3/61
2/4/62
Northern Michigan University
University of the Pacific
University of Connecticut
East Carolina University
University of Nebraska at Kearney
44
CA
Delta Iota
Delta Kappa
Delta Lambda
Delta Mu
Delta Nu
Delta Xi
5/2/70
1/23/71
4/17/71
11/13/71
3/1/75
4/5/75
New Mexico Highlands University
University of Tennessee-Knoxville
Muskingum College
College of Santa Fe
Wright State University
Cleveland State University
Las Vegas
Knoxville
New Concord
Sante Fe
Fairborn
Cleveland
NM
TN
OH
NM
OH
OH
Delta Omicron
Delta Pi Colony
Delta Rho
Delta Sigma
Delta Tau
Delta Upsilon
4/12/75
4/17/82
4/18/82
5/1/82
5/5/84
5/26/84
University of Texas - Pan American
Murray State College
Eastern Kentucky University
Webber International University
California State Polytechnic University
University of Tennessee - Martin
Edinburg
Murray
Richmond
Babson Park
Pomona
Martin
TX
KY
KY
FL
CA
TN
Delta Phi
Delta Chi
1/19/85 University of Arkansas
2/23/85 University of Rochester
Rochester
NY
Delta Psi
3/15/86 Rider University
Lawrenceville
NJ
Delta Omega
5/2/87
Truman State University
Kirksville
MO
Epsilon Alpha
5/3/87
Texas A & M
College Station
TX
Montgomery
WV
Ewing
Norfolk
Wayne
Buffalo
NJ
VA
NJ
NY
NY
CA
FL
Epsilon Beta
11/21/87 WV Institute of Technology
Epsilon Gamma
Epsilon Delta
Epsilon Epsilon
Epsilon Zeta
1/30/88
12/10/88
4/15/89
10/14/89
Epsilon Eta
Epsilon Theta
Epsilon Iota
11/11/89 Oswego State University
5/10/90 San Francisco State University
4/17/93 Barry University
Oswego
San Francisco
Miami Shores
Epsilon Kappa
9/18/93 Rutgers University - New Brunswick
New Brunswick NJ
Epsilon Lambda
Farmville
VA
Epsilon Mu
Longwood College
University of North Carolina @
4/22/94 Pembroke
Pembroke
NC
Epsilon Nu
Epsilon Xi
4/1/95
5/5/95
Clemson
Pleasantville
SC
NY
MD
The College of New Jersey
Virginia Wesleyan
William Paterson University
State University College - Buffalo
4/9/94
Clemson University
Pace University - Pleasantville
Epsilon Omicron
11/16/96 Frostburg State University
Epsilon Pi
4/19/97 Northern Kentucky University
Frostburg
Highland
Heights
Epsilon Rho
Epsilon Sigma
4/26/97 Indiana University of Pennsylvania
3/21/98 Chapman University
Indiana
Orange
PA
CA
Epsilon Tau
4/4/98
Tucson
AZ
Saint Louis
Terre Haute
MO
IN
Epsilon Upsilon
Epsilon Phi
University of Arizona
11/20/98 Saint Louis University
1/16/99 Indiana State University
45
KY
Epsilon Chi
Shepherd College
Colony
Epsilon Psi
Virginia Polytechnic Inst & St
2/17/01 University
2/23/02 Shepherd University
5/11/02 John Carroll University
46
Blacksburg
VA
Shepherdstown
University
Heights
WV
OH
Alumni Club
Interest Groups
47
Alumni Club Interest Groups
Alumni Club Interest Groups
ABP Allentown-Bethlehem Interest Group
ATL Atlanta Interest Group
BOI Boise Interest Group
BOS Bean pot Alumni Club-BOSTON
CAN Canton Interest Group
CCT Corpus Christi Interest Group
CHA Charlotte Interest Group
CHI Chicago Alumni Club
CIN Queen City Alumni Club-CINCINNATI
CLE Phi Cleveland Tau Alumni Club
COL Columbus Old Gold Alumni Club
DAL Lone Star Alumni Club-DALLAS
DEN Denver Interest Group
EPT El Paso Interest Group
FTW Longhorn Alumni Club-FT. WORTH
GBA Gamma Beta Alumni Club
GSC Greenville/Spartanburg Interest Group
HOU Houston Interest Group
IND Indianapolis Interest Group
KCM Heart of America Alumni Club-KANSAS CITY
LAC Los Angeles Interest Group
LEX Lexington Interest Group
LIN Lincoln Interest Group
LOU Louisville Interest Group
MEM Memphis Interest Group
MGC Mississippi Gulf Coast Alumni Club
OCC Orange County Interest Group
OKC Oklahoma City Interest Group
ORL Central Florida Alumni Club-ORLANDO
PBF Palm Beach Area Alumni Club
PHI Philadelphia Area Alumni Club
PHX Valley of the Sun-PHOENIX
PIT Three Rivers and a Sub Alumni Club-PITTSBURGH
POR Portland Interest Group
RCH Richmond Area Interest Group
ROC Rochester Interest Group
SAC Sacramento Interest Group
SDC San Diego Alumni Club
SEA Evergreen Alumni Club-SEATTLE
SFC Bay Area Alumni Club
STL St. Louis Alumni Club
48
SWM SW Michigan Interest Group-KALAMAZOO
TDW Tidewater Area Interest Group
TRI Triangle Interest Group-RALEIGH-DURHAM
TSP Tampa/St. Petersburg Interest Group
TUC Tucson Interest Group
TUL Tulsa Interest Group
WDC Phi Kappa Tau Alumni Club-WASHINGTON
49
General
Information
50
Levels of Alumni Involvement
Attend Homecoming or Other Alumni Weekends:
Every year, your college will host an event to bring alumni back to campus to share in the campus
experience once again. This is a great time to go back and visit your chapter. Your chapter probably
already holds a reception for returning alumni on homecoming weekend but if not maybe it’s something
that should be considered. In addition, you will undoubtedly be offered the opportunity on different
occasions to come back and revisit your days as an undergraduate chapter brother. Alumni events held
by the chapter are a great way to stay in touch with old friends and make new friends with Phi Tau’s from
different generations. The highlight of the alumni weekends, however, is coming back and meeting the
undergraduate brothers. You will indeed be retaining the spirit of youth.
Board of Governors:
The Board of Governors is made up of at least three graduate brothers, the chapter President and one
other member of the Resident Council. This board is intended to help the chapter in all areas of chapter
operations with an added focus on matters pertaining to scholarship, finance and discipline. The authority
of the Board of Governors shall be absolute.
Chapter Advisor:
This is typically an alumnus who establishes and maintains a close advisory relationship with a chapter
and serves as a teacher, counselor, mentor and friend. This person may also act as a liaison between the
Board of Governors and the college.
Domain Directors:
Domain Directors are volunteer alumni appointed by the Chief Operating Officer to work with chapters in
a specific geographical region. Domain Directors supervise the chapters in their domain, CEOrdinate
domain conferences, supplement the work of the chapter leadership consultants, assist chapter alumni
advisors and Board of Governors and work for the betterment of the general fraternity. These men are
considered extensions of the National Officers.
Leadership Consultant:
Leadership Consultants are on the full-time staff of the National Fraternity. Consultants are fully trained in
all aspects of Fraternity operations and travel throughout the year, visiting a region of Phi Tau chapters,
offering guidance in chapter management techniques and
giving leadership seminars. The leadership consultant is an integral part of the chapter services
department and reports to the Director of Chapter Services.
Alumni Clubs:
An alumni club is a group of Phi Kappa Tau alumni from different chapters who meet together in an
informal setting on a schedule established by the association. An alumni organization is one way to
continue the Phi Tau Experience beyond graduation. Alumni groups especially in areas where chapters
are located, are very helpful resources to our undergraduates. Men from many different chapters assist
the undergraduates by serving as advisors, Board of Governors members, and House Corporation
officers. A chapter with a strong group of alumni supporting it will be a strong, successful chapter.
House Corporation:
House Corporations are a legal entity incorporated to purchase, hold, and maintain a chapter house.
Each House Corporation is governed by a board of trustees or directors who are elected by the Graduate
Council to oversee property management issues.
51
Suggestions to Reduce Number of Lost Alumni
1. Print "Return Service Requested" close to the address on each hardcopy newsletter. This will inform the
Post Office that the Club will pay a nominal fee to receive any change of address.
2. Consider sending one piece of information each year using First Class mail. If an address is unknown,
the piece will be returned without charge.
3. Publish names and addresses of all lost alumni in your Newsletters.
4. Assign a brother to visit the town and the last known address of a brother. Checking with neighbors or
last employer could lead to a current address.
5. Locate the parents of the lost alumnus (using his initiation form) to request his most recent address. (Call
the Executive Office to get a copy of his initiation form if you do not have it.)
6. Call the telephone directory assistance in the town you might suspect the lost brother currently resides.
Request a current telephone number and/or address. Be sure to call them to verify that you get the
correct person, not just same name.
7. If a lost brother has a "last known address" check with the local Post Office to see if he left a forwarding
address. They can provide addresses even after a forwarding order expires for a nominal charge.
8. Contact brothers in the lost brother's graduation class to inquire if they can be of assistance in locating
the lost alumnus.
9. Work closely with your University Alumni Office. They often have extensive files on alumni and have
personnel to help locate lost graduates. The Executive Office frequently does not have access to this
information and will welcome your assistance with research.
10. Use Alumni Association Officers as a source of address corrections. Have the lost list at all club
meetings and functions.
11. Set a goal to reduce the number of lost alumni each semester.
12. Establish an alumni re-recruitment program.
13. Have a sign in and address table at all events.
14. Mail newsletters or e-mails frequently (6-10) times a year to avoid losing addresses.
52
Finding Lost Alumni on the Internet
1. Connect to Internet Service Provider. Go to location to enter web address.
2. Enter Web address:
3. http://www.switchboard.com
4. Hit “Enter” or click “Go to Web”
5. Click on “Find People”
6. Be sure screen is maximized or scroll down to get to information blocks
7. Enter person’s first and last name. You can narrow search to city and/or state, but if person is lost,
you may not want to do that.
8. Scroll through possible names. (Only eight names will be on the screen. To get additional
names, hit “More Listings.” To Modify your search, hit “Modify Search.” To do a new
search, hit “New Search.”
53
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