Delegate’s Meeting
Wednesday, July 11, 2012 – Conference Call
9:00 a.m. – 12:00 p.m.
Call-in number 818-677-1512
Members
X Evan Hebebrand for Doug Wade
(Bakersfield)
X Missy Jarnagin (Channel Islands)
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Stacie Corona (Chico)
Karen Wall (Dominguez Hills)
Debbie Brothwell (East Bay)
Clinton Moffitt (Fresno)
Brian Jenkins (Fullerton)
Carol Lorentzen (Humboldt)
Sharon Taylor (Long Beach)
Jose Gomez (Los Angeles)
Steve Mastro (California Maritime
Academy)
John Fitzgibbon (Monterey Bay)
Deborah Wallace (Northridge)
Darwin Labordo (Pomona)
Justine Heartt (Sacramento)
X Bob Wilson (San Bernardino)
X Crystal Little for Scott Burns (San
Diego)
X Nancy Hayes (San Francisco) CABO
Liaison
X Agnes Wong Nickerson (San Francisco)
Chair
X Josee Larochelle (San Jose)
X Rick Ramirez (San Luis Obispo)
X Mary Hinchman (San Marcos)
X Letitia Coate (Sonoma)
X Julie Benevedes (Stanislaus)
George Ashkar (Chancellor’s Office)
X Rodney Rideau (Chancellor’s Office)
X Lori Erdman (Chancellor’s Office)
X Jean Gill (Chancellor’s Office)
Mike Redmond (Chancellor’s Office)
X Tom Roberts (Chancellor’s Office)
X Michelle Schlack (Chancellor’s Office)
Nancy Freelander-Paice (Chancellor’s
Office)
X Lily Wang (Chancellor’s Office)
Sedong John (Chancellor’s Office)
Jessie Lum (Chancellor’s Office)
Mick McBride (Chancellor’s Office)
1)
Welcome, Roll Call
2)
Agenda Approval
3)
CABO Update – Nancy Hayes reported the following:
No July CABO conference call. The next meeting is in August.
4)
Treasurer’s Report – Mary Hinchman
Karen Wall reported the following for Mary Hinchman - FOA has a fund balance of
$116,684. All expenses are paid to date including conference expenses and delegates
meetings.
5)
FOA membership fee for FY1213 – Mary Hinchman
FOA Executive Committee * Chair, Agnes Wong Nickerson * Vice Chair, Justine Heartt * Secretary, Deborah Wallace *
Treasurer, Mary Hinchman * One year Member at Large, Doug Wade * Two year Member at Large, Julie Benevedes * Past
Chair, Karen Wall
Karen Wall reported for Mary Hinchman – Since FOA currently has a healthy fund balance, it
was proposed and accepted that the 12/13 delegate membership fee be waived.
6)
State and CSU FY1213 Budget – Robert Turnage (Time certain at 9:30am)
New twist of delayed Tuition Fee buyout (UC idea). UC had not brought a fee increase to its
Board because of reluctance to increase fees. No input from Robert Turnage or Patrick Lenz or
other budget experts. This would mean the CSU would have to roll-back fees to 11/12 level.
$132 million short fall and refunds would be necessary. Legislature when return from summer
might be able to help fix part of budget shortage with CERF change. CSU BOT is being
advised to make their action on passing of November initiative. Designed to help initiative
pass. Review July BOT finance agenda items (2) and (3). Press has it wrong when describing
as a carrot or a financial incentive. Q-Karen (DH): What will keep the CSU from raising fees in
14/15 or some other fiscal year? A-Robert: Yes, we will have to increase fees sometime; what
we put forward for a 13/14 budget depends on November election and political climate. If tax
measure fails, do we raise fees in mid-year or the next fiscal year. Also, percentage of fees
increase would be more aggressive. Q-Brian (Fullerton): Has enrollment percentage decrease
changed (from 3% to 1.5%) in BOT agenda item? A-Robert: that is one scenario. Board
doesn’t want to drop enrollment – they want look at other alternatives. Q-Agnes (SF): How will
CERF dollars be pro-rated? A-Robert: Ben has created a task force to review methodology.
Want to keep control at campus if possible. Details still to be worked out soon. Cindy Mattson
is CABO rep.
7)
Office Max Purchase Substitution Plan –Carol Terry Lorentzen, Tom Roberts
Spend about $12 million per year with them. There are 18 or 19 campuses already doing autosub of certain (72) toner cartridges (saves about 140K to 160K). Additionally, we could autosub office supplies to save more money. Procurement committee reviewed Office Max
recommendations. Quantity can only go up to 133% of original amount ordered. Will start on
August 6th. CABO will approve and then notice will go out. Working on FAQ’s. Q-Sharon (LB):
What about departments going around Office Max by using petty cash or ProCard?
A-Tom: said we can turn off Staples and Office Depot on ProCard; but, we buy non-office
supplies there (chairs). Q-Agnes (SF): Issues with quality of products? A-Tom: Notify campus
Procurement Office (items can be removed from auto-sub if not acceptable).
8)
ICSUAM Process Update – Lily Wang
Mike Redmond and George Ashkar met with Dr. Quillian regarding the consultation process.
Draft policies may or may not go through the consultation process. Some policies, depending
on urgency, may be fast tracked at Dr. Quillian’s discretion. Changes to policies will be posted
on the CO website with executive summaries. FOA delegates have been added to the ICSUAM
notification distribution.
9)
CSU Synergy Initiative – Procurement and AP Phase I Report/Commodity Code – Letitia Coate
Leticia reviewed the Purchasing/Accounts Payable Services Improvement Project: Phase 1
Report with the FOA. A copy of the report was provided to all members of the FOA prior to the
meeting. Discussion draft of the sub-committee has been presented to the CMS Executive
Committee. The draft documents the current state from sample data of 6 campuses. The subcommittee studied 7 processes from the 6 campuses. Comments on the draft should be
forwarded to Leticia’s attention. Phase II of the report is expected to be completed the end of
October and Phase 3 by the end of December 2012. Leticia reminded FOA that this is a
Presidential initiative and outcomes will be predicated on CFS Steering Committee
recommendations. It was suggested that any questions and or comments be sent to Leticia as
the chair of the committee and she will work with the sub-committee to answer the questions.
The suggestion was accepted. A lengthy discussion ensued on the topic.
10)
Chancellor’s Office Update
 CFS Approved Mods & CHRS Update – Mick McBride, Karen Wall
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A CHRS stakeholder kick-off event will be held Wednesday, July 18, 2012 Several CO
representatives will be online to discuss the design team. There will be discussion on other new
projects for Human resources, including the MyCALPays, the SCO payroll system).
 Financial Services – Lily Wang
No Report on Financial Services – Note: Two campuses have submitted their FIRMS year-end
report.
 Budget - Rodney Rideau
(1) The CO will submit the final budget allocation memo mid-July.
(2) The memo will reflect the $250 “trigger” cut. The SUG will be called “Tuition Price
Discounting” on the report, but the object code will remain the same in the system.
 Procurement – Tom Roberts
The ITAC committee was asked to look at standard for computer specifications. In 2011 it was
noted that over 100 different models of desktop choices were available in the system. The
standards would be developed for campuses with a consideration for the highest specifications
possible. The bid process, awarding to a vendor and a completed contract is expected in the
next 6 to 7 months. Jason Wenrick at Sonoma State is heading up the project.
 Audit – Michelle Schlack
(1) The Facilities Management, Data Center Operations and Title IX audits are expected to
wrap up shortly.
(2) A Police Services audit will begin shortly at Fresno.
(3) The system-wide Cost Allocation report is near completion.
11)
Liaison Reports

Accounts Payable (AP) – Brian Jenkins
No Report
Student Accounts Receivable (SAR) – Karen Wall
Discussed CashNet convenience fee for credit card processing. Some campuses do not use
the CashNet.
Purchasing (PSSOA) – Darwin Labordo
PSSOA teleconference 2 weeks ago. Discussed ICSUAM policy changes and the concern with
the consultation process.
Budget – Missy Jarnagin
No Report – Note: Busy with year-end.
Sponsored Programs – Letitia Coate
No Report
CFS Advisory Committee – Josee Larochelle
No report. There is currently no active sub-committee.
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12)
Other
(1)
(2)
13)
Agnes added the following to the agenda:
CSU/CSUEU Successor Agreement Negotiations Overview (see handout)
(i) Web training will be Thursday, July 12, 2012. Please contact Lily Wang if you
would like to attend.
Imaging Workflow – The CMS workgroup is currently reviewing.
Next Meeting: Wednesday, August 15, 2012 – Teleconference
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