Wedding of [Bride] and [Groom]
[Date]
[Venue]
Solemnization Ceremony @5.45pm
Dinner @ 7.30pm
Useful Information
Groom’s Address:
Brides’s Address:
Solemnization Venue:
Dinner Venue:
Hotel Room:
Groom's HP:
Brides’s HP:
Key Appointment Holders
General
Appointment
Name
Wedding Coordinator 1
Wedding Coordinator 2
Bridal Car Driver
Transport IC
Photographer
2nd Photographer (Table Shots only)
Contact Number
Remarks
Make-up artist
Car-door Opener
Catering at JH’s place
www.weddingtweets.net
1
Gate-crashing
Appointment
Buddies
Buddies
Buddies
Buddies
Sister
Sister
Sister
Sister
Name
Contact Number
Remarks
Name
Contact Number
Remarks
Name
Contact Number
Remarks
Solemnization Ceremony
Appointment
Solemniser
MC
AV
Dinner
Appointment
Hotel
Coordinator
Hotel
F&B Manager
MC (English):
MC (Chinese):
www.weddingtweets.net
2
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3
MORNING ACTIVITIES (7:00am – 2:00 pm)
Time
Event/ Cue
7.00am
Arrival of Gate-Crash Gang at
Groom’s Place
By 7:00am
Arrival of sisters at Bride’s
Place
By 7:00am
Arrival of Make-up Artist
Action By
Groom and Buddies
Action
Ensure arrival of gate-crash gang by 7.00am
Remarks
Sisters
Make Up Artist
Ensure arrival of Make-up artist
Apply makeup and hairdo for Bride
Buddies to get car ribbons from Groom to tie onto cars
By 7:15am
Buddy Car décor
Buddies
7:30am
Vehicle movement from
Groom’s Place
Groom and Buddies
Bestman to call Bridesmaid to confirm departure time and ETA.
To reach Bride’s place by 8:30am
[Include directions from Groom’s place to Brides’s place here]
By 8am
Arrival of photographer
By 8:15am
Final Prep
8:30am
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Arrival of Gate-Crash Gang at
Bride’s Place
Bridesmaid
Photographer
Make Up Artist
Ensure arrival of Photographer
Take photos
Complete makeup for Bride
Brides’s mum and dad
Help Bride to put on veil
Groom and Buddies
Ensure arrival of gate-crash gang at Bride’s home no later than
8:30am
Bestman
Call Bridesmaid upon arrival
Groom
Bring Ang Pao for Car-door Opener
Car-door Opener
Open Bridal Car door and give Groom 2 oranges
Groom
Groom to give Ang Pao to him. Pass oranges to Bestman to put
in car.
4
MORNING ACTIVITIES (7:00am – 2:00 pm)
Time
Event/ Cue
8:35am – 9:00am
Gate-Crash
9:30am – 10:30am
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Vehicle movement from Bride’s
Place to Groom’s Place
Action By
Groom
Gate-Crash Gang
Bestman and Bridesmaid
Action
Remarks
Negotiate for entry
Ensure entry into house and bedroom no later than 9:00am
Groom
Lift Bride’s veil
1. Bridal Car
2. Car 2
3. Car 3
[Insert Directions from Bride’s place to Groom’s place]
1. Bestman, Groom,
2.
3.
Bride, Photographer
Bridesmaid, AA, BB
CC, DD, EE
5
10:30am – 12noon
Tea Ceremony at Groom’s Place Groom and Bride
Groom’s mother to have
prepared tea ready by
10:30am
Serve Tea to:
Groom’s Relatives
FF to Prompt next set of
relatives to get ready.
DD and EE to serve tea
and rinse cups
MORNING ACTIVITIES (7:00am – 2:00 pm)
Time
Event/ Cue
www.weddingtweets.net
Action By
Action
Remarks
6
12noon – 1:00pm
Vehicle movement from
Groom’s Place to Bride’s Place
1. Bridal Car
2. Car 2
3. Car 3
[Insert Directions from Groom’s place to Brides’s place]
1. Bestman, Groom,
Bride, Photographer
2. Bridesmaid, AA, BB
3. CC, DD, EE
Bestman to call GG to let
him know movement back
to Brides’s hse. Prepare
tea cups and ensure
catering have been set up.
Brides’s mum to prepare
tea before arrival.
1:00pm – 2:30pm
Tea Ceremony at Bride’s home Groom and Bride
Serve tea to Bride’s Relatives
GG to take note of order.
Prompt next set of
relatives to get ready
DD and EE to serve and
clean cups
2:30pm
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Lunch Refreshments
Bride’s mum
Ensure that caterer sets up the refreshment corner by 12.15pm
Depart to Hotel
1. Bridal Car
2. Car 2
3. Car 3
Buddies and Sisters to check into Hotel for afternoon rest till
solemnization/banquet preparation at 4pm
1. Bestman, Groom,
[Insert Directions from Bride’s Place to Hotel here]
2.
3.
Bride
Bridesmaid, AA, BB
CC, DD, EE
7
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
Action
By 4:00pm
Arrival of Key Appointment
Bestman, Coordinator, AV IC Gather at Solemnization Venue (Reception area of Hotel)
Holders
Audio CDs handover
Make-up
www.weddingtweets.net
Remarks
Groom
Groom passes to Banquet mgr/Soundman
Banquet Manager/Soundman 1. Solemnization DVD
- Background music
- March-in music
2. Dinner DVD
- Background music
- Pre-wedding studio slideshow
- 1st March-in video
- 1st March-in music
- 2nd March-in video
- 2nd March-in music
- Slideshow for Speech
AV IC to have spare
copies of the DVDs
Makeup Artist, Bride,
Bridesmaid
Bridesmaid to stand-by
for assistance
Full make-up for solemnization and dinner
Songs to be preloaded into
spare laptop the day
before
AV IC to brief hotel’s AV
man and maintain
responsibility for cueing
him during dinner
proceedings
8
Hotel Light Snack
Hotel staff
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
By 5pm
Room preparation
Banquet Manager
AV IC and hotel staff
Delivered to hotel room
Action
Ensure that décor is done up for both reception area and
ballroom.
Pre-Dinner snack
Remarks
AV IC to supervise testing of all sound systems and
microphones in reception area and ballroom
Play Solemnization Background CD in reception area and
Banquet Background CD in Banquet suite. Let the tracks loop.
EE
www.weddingtweets.net
EE (from the Usher’s Team) to collect Complimentary Carpark
coupons, Guestbook and Ang Pao Box from Banquet Manager
9
Bestman & Bridesmaid
To ensure that:
1. Place 4 x working pens and ROM documents on
2.
3.
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
www.weddingtweets.net
Solemnization Table. Bridesmaid to collect them and
put it in the Bride and Groom’s room after the
ceremony
2 x Wedding Bands to be tied to Ring cushion to be
held by Bestman
3. Activate slide to show Solemnisation Program
Action
To pack items 1 and 2 in a
bag and place inside
couple’s wedding suite
after check-in
Remarks
10
5:00pm
Reception desk preparation
XX, YY, EE, AA, BB, CC,
DD
Banquet Mgr to ensure that
there are:
1. Signages (including
2.
3.
4.
5.
5:20pm
plasma signages)
Reception table and
chairs for 6 pax
Table/ pedestral for
wedding album
3 x A3 Table layout
easels
2 x Easel for Wedding
frames
Arrival of photographer
XX to ensure that the following are ready on reception table:
1.
2.
3.
4.
5.
6.
4 x Guest Lists (Bride’s guest and Groom’s guest)
Guestbook and 3 x Pens (one as backup)
Complimentary parking coupons
Check signages (Plasma signages; and signage board
placed near lift on ground floor lobby)
2 x A3 Table layouts are placed on left and right of
reception table; another placed outside banquet door
Wedding Album on display near reception table
Groom to pack items (1)
and (6) into Bestman’s car
in the morning of AD
Remaining items provided
by M Hotel
*CC, DD to help AA with
Groom’s Guest list if
necessary
Reach hotel and start shooting photos of pre-solemnization
Photographer
5:25pm
Registration starts
XX, YY, AA, BB
CC, DD, EE
Start registering guests for solemnization ceremony and banquet Groom and Bride to
remind close friends and
immediate families to be
Give out complimentary parking coupons
seated by 5.45pm
Guests may forget where
they are supposed to sit
for the banquet after the
solemisation ceremony.
Ushers to guide them to
their seats.
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11
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
5:25pm
Arrival of Guests
Usher team
Guests to be seated
Registration starts
Usher team
Action
To usher guests to seats for solemnisation ceremony
Remarks
Groom and Bride to
remind close friends and
immediate families to be
To ensure guests are seated by 5:45pm
Start registering guests for solemnization ceremony and banquet seated by 5.45pm
XX, YY, AA, BB
Give out complimentary parking coupons
CC, DD, EE
5:45pm
Arrival of Guests
Usher team
To usher guests to seats for solemnisation ceremony
Guests to be seated
Tidy up reception Desk
Usher team
XX, YY, AA, BB
To ensure guests are seated by 5:45pm
XX to safeguard Ang Pao boxes (till reception is open for
receiving dinner guests at 6:45pm)
CC, DD, EE
5:45pm
Arrival of MC and Solemniser
5.50pm
Groom
To ensure arrival of Solemniser
Bestman
Check that ring cushion w/rings are placed on solemnization
table
Guests may forget where
they are supposed to sit
for the banquet after the
solemisation ceremony.
Ushers to guide them to
their seats.
Call Bridesmaid to ask Bride and her Dad to come down
6pm
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Standby
Groom
In front of stage on right side
12
6pm
Announcement for Processional MC1 & MC2
“Families and friends, Ladies and Gentlement, thank you for
making time this evening to witness the marriage of Groom and
Bride”.
[Chinese Translation]
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
6pm
In-Procession
AV IC & Hotel Staff
Groom
Action
Remarks
Play in Processional Song
Groom to stand in front on right side and wait for Bride to arrive
at his side
Movement order of In-Procession
Bride, in arms with her Dad Bride and Dad to pace their steps with the music rhythm until
reaching Groom’s side
AV IC & Hotel Staff
Fade music to silence once Bride reaches Groom’s side
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Bride’s Dad
Bride’s dad to handover arm to Groom
Groom and Bride
Couple to stand at centre in front of Solemniser
13
6.05pm
Announcement for Guests to be MC1 & MC2
seated
“Ladies and gentleman, please take your seats as the
solemnization ceremony is about to begin. We will appreciate if
you can switch your mobile phones to silent mode.”
[Chinese Translation]
Introduction and Address to
Couple
Address to Bride’s dad
AV IC & Hotel Staff
Solemniser
To soften the volume of background music
“Parents, relatives, friends…”
Solemniser
“Who gives this woman to be married to this man?”
Bride’s Dad
“I do”
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
6.05pm
Charge to Couple
Solemniser
www.weddingtweets.net
Action
“Groom and Bride, a relationship …speak.”
Groom & Bride
Turn to face each other
Soleminiser
“[Groom’s Name], will you take this woman…”
Groom
“I do”
Soleminiser
“[Bride’s Name], will you take this man…”
Bride
“I do”
Remarks
14
6:15pm
Exchange of Wedding Vows
Groom
Groom to hold Bride’s right hand with his right hand
“I [Groom’s Name], take you, [Bride’s Name] to be my wedded
wife...”
Bride
Bride to hold Groom’s right hand with her right hand.
“I, Bride, take you, Groom, to be my wedded husband…”
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
www.weddingtweets.net
Action
Remarks
15
6:15pm
Exchange of Vows and Rings
Solemniser
“What token do you offer…?”
Groom
“Rings.”
Groom unties rings from ring cushion and pass both to
Solemniser
Bridesmaid
To come forward and take over bouquet from Bride
Solemniser
“Now in God’s sacred providence … death.”
Groom & Bride
Take back rings from Solemniser
Groom
To hold Bride’s left hand, and standby ring on ring finger.
“Whatever lies ahead, good or bad, we will face together.
Distance may test us for a time, and time may tire us. But if we
look to each other first, we will always see a friend. Bride, look
to me for all the days to come; today I take my place as your
husband.”
Bride
To hold Grooms left hand, and standby ring on ring finger
“Groom, I give you this ring.
From this day forward I will love and comfort you, hold you
close,
prize you above all others,
and remain true to you all the days of our lives.”
Turn to Solemniser
“You may now kiss the bride.”
Groom & Bride
Turn to face each other. Groom unveils and kisses Bride
Solemniser
Groom
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
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16
Time
6:25pm
Event/ Cue
Signing of Marriage Register
Action By
Solemniser
Action
To move towards Solemnization Table
Remarks
Order of Signing Ceremony:
Groom and Bride
1. Couple walks to rear of table to sign. Bride to sit down
first
Bestman
Groom’s dad & Bride’s dad
Solemniser
2. Bestman prompt Groom’s dad and Bride’s dad to sit
down at end of tables and sign
3. Solemniser to sign
6:40pm
Pronouncement (Husband &
Wife)
6:40pm
Recession
Solemniser
MC1 & MC2
“I now pronounce you both husband and wife.”
“Ladies and gentlemen, we have now come to the end of
the solemnization ceremony. We will now like to invite
you to join us for photo-taking, before proceeding to the
cocktail reception that have been set up behind. Can the
immediate family members of Groom and Bride first come
up here for the first photo? … Group 2, 3, 4…”
[Chinese Translation]
All
Hotel Staff
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Photo-taking in Solemnization Room if desired
Continue serving of pre-dinner drinks at reception area (soft
drinks only)
17
PRE-SOLEMNISATION CEREMONY @ XXXXXX (4pm-6pm)
Time
Event/ Cue
Action By
6:50pm
Packup of Solemnization Venue Bride and Bridesmaid
Action
Pack up Solemnization table items and place in Bride and
Groom’s room for safekeeping
Remarks
Bride to bring doc up to
room for safe keeping,
Bridesmaid to assist
Bride to send carbon copy
of ROM documents to
ROM and Solemniser on
following Weekday
By 7:30pm
1st reminder for guests to take
their seats.
MC1 & MC2
“Ladies and Gentlemen, we would be grateful if you may take
your seats as the dinner would be starting shortly.”
[Chinese Translation]
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18
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19
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
Pre-amble for 1st March-in
Action By
XX
Action
Manage seating plan and inform Groom and F&B Manager
when 90% attendance is reached
Dinner to start upon 90% attendance
MC1 & MC2
Groom
Cue guests AND parents to take their seats
Fetch Bride to come down
Bride
Bestman
Come down with bouquet
Make sure that hotel staff has prepared dry ice and fanfare
effects
MC1 & MC2
www.weddingtweets.net
Remarks
90% of each relative,
friends/colleagues lists
Latest time to start dinner
: 8:15pm
Bride’s phone to be held
by Bridesmaid
*distribute red rose petals
to guests along march-in
route
When couple is standing by the banquet door, call to inform
MCs that couple is ready
After receiving Bestman’s call, to standby on stage for 1st
march-in speech
20
AV IC & Hotel Staff
Fade off music and stop “Pre-wedding shoot” slideshow as MC
prepares to speak
Stand-by 1st Match-in music
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21
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
www.weddingtweets.net
Action By
Action
Remarks
22
7:45pm
Pre-amble for 1st March-in
MC1 & MC2
“Good evening ladies and gentlemen, my name is [MC1’s
Name], and my name is [MC2], and we'll be your MCs for
tonight.”
[Chinese Translation]
“Tonight, the 8th of May, is a very special night for Groom, son
of Mr & Mrs [Groom’s Dad’s Name] and Bride, daughter of Mr
& Mrs [Bride’s Dad Name].”
[Chinese Translation]
“Their wedding is a testimonial of their love and commitment
towards each other and signifies a new chapter in their lives.”
[Chinese Translation]
“I believe that this is an occasion many of us have been looking
forward to and on behalf of the Bride and Groom, I would like
to thank you for spending your evening with us.”
[Chinese Translation]
“Tonight, we are going to share with you a little story. It is the
year 19XX... “
[Chinese Translation]
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23
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
7.50pm
8pm
Once 1st March-in Video
finishes
Action By
AV IC and Hotel Staff
MC1 & MC2
H hr
Action
Remarks
Play 1st March-in video
“Ladies and gentlemen, please rise and put your hands together
as we now present to you the Groom and the Bride Mr and Mrs
Lee!”
[Chinese Translation]
8:05pm
H+5min
Cake-Cutting
AV IC
Once March-In Video Finishes
Hotel Staff
Hotel Staff
Play 1st March-in Song. Start soft and to full volume when
mandarin translation is done.
Open doors upon end of speech.
Ensure dry-ice and fanfare effects executed once door opens.
Groom and Bride
Bride & Groom march-in till stage upon 18sec Groom.
AV IC
To soften music as couple approaches the stage
AV IC
Fade music to silent by the time couple is on stage and MC
speaks
“Now let us invite the newly-wed to cut the wedding cake.”
MC1 & MC2
Wedding Cake & knife in
place
[Chinese Translation]
Groom and Bride
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Cut cake
Take seat after cutting
cake
24
MC1 & MC2
(wait for couple to be seated)
wait for couple to be
seated
“Thank you. Ladies and Gentlemen, dinner will be served
shortly. Please enjoy the rest of the evening and Bon apetit”
[Chinese Translation]
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25
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
8:10pm
1st Dish
(Cold Combination)
H+10min
Action By
AV IC
Action
Ensure that hotel staff start playing opening dish song
Remarks
Start playing dinner background music after 1st dish presentation
is over
Pack up Reception Table
XX
XX and team to clear reception table
XX to take Ang Pao boxes to couple’s room and LOCK in
SAFE
EE/CC to keep remaining carpark coupons in pocket for
distribution whenever necessary
8:20pm
H+20min
8:35pm
2nd Dish
(Shark’s Fin)
3rd Dish
(Whole Abalone)
F&B manager
Groom and Bride and
Bridesmaid
F&B manager
*To prepare two plastic
bags and place in hotel
room safe.
*Transfer ang pows into 2
separate plastic bags and
put into safe and lock.
To remind that dishes served on time
Slip up to hotel room to change attire
To remind that dishes served on time
H+35min
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26
8:50pm
H+50min
Pre-amble for 2nd March-in
AV IC
Prepare “Morning Events” DVD
Bestman
To check with
- Bridesmaid that couple are on the way down
- MC if they are ready to announce playing of video
- AV IC is ready to play video
AV IC
www.weddingtweets.net
Fade off dinner music
27
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
8:50pm
Pre-amble for 2nd March-in
Action By
MC1 & MC2
H+50min
Action
“Hi everyone! We hope the food is fine and that you have
enjoyed yourself so far. On behalf of the couple, we would like
to show our sincere appreciation to all of you for your precious
time in attending the dinner reception tonight. Of course, not
forgetting all of your wonderful gifts & red packets.”
Remarks
[Chinese Translation]
“Before we go further, let us now sit back, relax and see how
Groom and his buddies were welcomed this morning, when he
tried to fetch his bride and open this new chapter of their lives.”
[Chinese Translation]
AV IC
Play 2nd march-in video “Morning Events” Video
Hotel Staff to dim lights
Groom and Bride
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Standby outside ballroom with speech for 2nd March-in
Copies of speeches should
be placed on podium, best
man and in Groom’s own
jacket
28
Hotel Staff
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Standby to open doors
To open doors
29
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
9:05pm
2nd March-in
H+1:05hr
Action By
AV IC
MC1 & MC2
Action
Play 2nd march-in song once video ends.
Remarks
“Ladies and gentlemen, please remain in your seat, as we
welcome our stars of the night to join us again!”
[Chinese Translation]
(Upon start of song and before the 9sec Groom of song)
9:10pm
Announcement of
‘Thank You” Speech by Couple
Hotel Staff
Groom and Bride
AV IC
MC1 & MC2
H+1:10hr
Open doors.
March in till stage
Fade music to silence as couple reaches stage
(Once couple have ascended the stage)
“The couple would never have come this far without the support
of their family and friends. Thus tonight, the couple would like
to take this opportunity to give their thanks to these special
individuals.”
[Chinese Translation]
Groom and Bride
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Give Thank You speech
30
9:20pm
Announcement of Champagne MC1 & MC2
Fountain and Cross Arm Toast
“Let us invite the couple for the Champagne Fountain ceremony
and Cross-Arm toast.”
H+1:20hr
[Chinese Translation]
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31
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
Action By
9:20pm
Groom and Bride
Champagne Fountain Ceremony MC1 & MC2
H+1:20hr
and Cross Arm Toast
Action
Cross arm toast
“Thank you! As they always say, a Chinese Wedding Dinner is
never complete without the traditional ‘Yum
Seng’. Therefore, without any much further delay, shall we
invite the immediate family members together with their ‘Yum
Seng’ supporters to the stage here for the traditional toast?”
Remarks
Buddies to help
coordinate standing
arrangements
Buddies and Jie-meis to
be present on stage too
[Chinese Translation]
Thank you and enjoy the rest of the evening.”
[Chinese Translation]
Yum Seng Ceremony
Family Members
MC1 & MC2
Go on stage and do Yum Seng Toast
Thank you everyone and do have a seat. We hope you will enjoy
the rest of the dinner while the couple visits your table for group
photo-taking.
[Chinese Translation]
9:30pm
H+1:30pm
9:40pm
H+ 1:40hr
Photo taking should end
by 10:24pm
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4th Dish
(Steamed Garoupa)
Food Coordinator
To remind that dishes served on time once champagne ceremony
finishes
5th Dish
(Pipa Duck)
Table-to-Table Photo-taking
while dinner continues
Food Coordinator
To remind that dishes served on time
Advance Party:
EE, FF, Bestman
To take in sequence according to Table Number, consecutively Each table can take max 2
from No. 01-XX
min only
Photographer
32
9:50pm
Serve 6th Dish
(Poached ‘Live’ Prawns)
Food Coordinator
To remind that dishes served on time
H+ 1:50hr
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33
DINNER @ XXX (7:45pm – 10:40pm)
Time
Event/ Cue
Action By
10:00pm
Serve 7th Dish
Food Coordinator
(Steamed Fragrant Rice in Lotus
H+ 2:00hr
Leaf)
10:10pm
Serve 8th Dish
Food Coordinator
(Yam Paste with Gingko Nuts)
Action
To remind that dishes served on time
Remarks
To remind that dishes served on time
H+ 2:10hr
Once last group photo is FAREWELL
taken,
Groom and Bride
Line up at exit to bid farewell and thanks to departing guests
Groom and Bride’s Parents
10:45pm
Final Family Group Photo
All immediate family
members
Gather at stage for final family group photo.
H+2:45hr
11:00pm
Photographer
Groom’s Parents
To bring back home all bridal and evening gowns, and Ang
Pows
H+3hr
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34