AEROSPACE QUALITY SYSTEMS
JUNE 2010
UNCONFIRMED MINUTES
JUNE 23-24, 2010
GRAND COPTHORNE WATERFRONT HOTEL
SINGAPORE
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the
Task Group and shall not be considered as such by any agency.
WEDNESDAY, JUNE 23, 2010 TO THURSDAY, JUNE 24, 2010
1.0 OPENING COMMENTS – OPEN
1.1 Call to Order / Quorum Check
The Aerospace Quality Systems (AQS) Task Group was called to order at 11:00 a.m., 23-Jun-10.
It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
* Robert
Wang
* Michael
Astrid
* Mark
* David
Bodemuller
Chi Choong
Coleman
Ball Aerospace
Rolls-Royce Singapore
The Boeing Company
Colon-Tirado Lockheed Martin
Covert Honeywell
Day GE Aviation
Chairperson
Vice Chairperson
* Harold
Hendrich
Frank
* Steve
* Jay
Finch
Lim
Mariot
Meyer
Park
Spirit Aerosystems
SAESL Rolls-Royce
Vought Aircraft
Goodrich Corporation
Northrop Grumman
Secretary
Earl
Richard
Kevin
Pruett
Vinton
Ward
Lockheed Martin
Raytheon Aircraft Co.
Goodrich Corporation
Other Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
Tan
Andrew
Yongfeng
International Engine Component Overhaul
Setsco
Xi'an Aero-Engine Plc
International Engine Component Overhaul Santosa
PRI Staff Present
John
Boh Leng
Glenanh
Tang
Wong
Susan
Christine
Barrett
Frailey
Sanz

2.0
AEROSPACE QUALITY SYSTEMS
JUNE 2010
AQS Liaisons
NAME
Mark
David
Ian
Steve
Covert
Day
Kitson
Meyer
COMPANY NAME
Honeywell Aerospace
GE Aviation
The Boeing Company
Goodrich Aerostructures
NMSE
CP
WLD
1.3
Scott
Dewey
Sullivan
Whittaker
Honeywell Aerospace
Honeywell Aerospace
Approval of Previous Meeting Minutes / RAIL Review – OPEN
NDT
ETG
The minutes from February 2010 were approved as written.
Motion made by David Day and seconded by Bob Bodemuller to formally approve the minutes.
Motion Passed
The Code of Ethics and Conflict of Interests statements were reviewed.
The following RAIL items were reviewed:
ITEM 208 - see 3.0 for discussion
SUBSCRIBING USER PRIME DISCUSSION – OPEN
The AQS Tutorial was given – No issues were raised.
AQS Attendees
Tutorial 2010-06.pdf
The Checklist Vision presentation was given – No issues were raised.
ACTION ITEM: Susan Frailey to update the AQS Tutorial with procedure changes and correct grammatical errors. ( DUE DATE: 30-Sep-10)
3.0 REVIEW OF RAIL – OPEN
Item 208 was discussed – Mark Brown sent two questions to be raised to suppliers through the
SSC:


What can the AQS Task Group do better or in support of the suppliers?
What recommendations do Suppliers have for the improvement and support from the AQS
Task Group?
ACTION ITEM: Susan Frailey to transcribe Mark Brown’s questions into the item description of the RAIL.
( DUE DATE: 01-Aug-10)
4.0 METRICS REVIEW – OPEN
AQS metrics were reviewed, no issues were raised.
NMC metrics May
2010.pdf
AQS Staff Engineer delegation was reviewed. All AQS Staff Engineers have had 100% review of
NCRs and are at a concurrence level of 100%.

AEROSPACE QUALITY SYSTEMS
JUNE 2010
5.0
Delegation metrics
6-2010.pdf
AC7004 DRAFT – OPEN
AC7004 rev E DRAFT
6-23-10 overall.pdf
There was general discussion on whether an audit to the new checklist can be completed in 1 day or not. John Barrett recommended that we do a test audit to verify that the time to conduct an adequate AQS audit remains at one day.
The following checklist items were discussed:

Eliminate the second sentence related to design in the checklist scope, but add notes to the Supplier in the handbook.

Capitalize all key words in title statements.

Susan Frailey to review all requirements starting with ‘where’ or ‘when’ and add N/A where applicable. Concurrence will be shown during the balloting of the revised checklist.

David Day will take the checklist along during an upcoming observation audit. Susan
Frailey will do the same.

Susan Frailey will have a couple of Auditors review the checklist. Susan will report back the first week of August.

The template on the checklist was reviewed and some changes to it were suggested.

The AQS Audit Handbook team was created. Team members are: Todd Lazar, Roy
Malott (Lead), Trish Wesemann, and Susan Frailey.

Mark Covert proposed a communication plan for the new revision of AC7004. It will consist of why and what type of changes. It will be sent to all as notification/information. Part of why is that AC7004 is now more in alignment with AS9100 to resolve some of the Prime’s concerns.
ACTION ITEM: Mark Covert to develop the communication plan. Assisting will be David Day and Susan
Frailey. ( DUE DATE: 31-Aug-10)
ACTION ITEM: Susan Frailey to have draft revision of AC7004 out for ballot within two weeks of end of the
June 2010 Nadcap meeting. AQS Liaisons will be included in the ballot for informational purposes only.
( DUE DATE: 09-Jul-10)
ACTION ITEM: Susan Frailey to send out a copy of the draft revision of AC7004 to several auditors for review and get their opinion if the new revision can be maintained as a one day audit. ( DUE DATE: 09-Jul-
10)
ACTION ITEM: Susan Frailey to review the checklist template (pages 1 – 3) for revision. ( DUE DATE: 31-
Aug-10)
6.0 QMS INTEGRATION – OPEN
A presentation of the Liaison project was shown to those that have not seen it prior to the June
2010 Nadcap meeting. For those Liaisons that presented it during the June Nadcap meeting, feedback was given to the AQS Task Group. It was well received as good information to have when revising special process checklists. The information suits the NMC Checklist Vision statement of checking for compliance of a quality management system, not the existence of one.
AQS Liaisons
Presentation-Singapore 6-10.pdf

AEROSPACE QUALITY SYSTEMS
JUNE 2010
The Liaison Benefit Log was shown to those in attendance. This log will be maintained to keep track of the questions asked by the Liaisons, as well as projects that support all the commodities.
A few Liaisons asked to have a copy of the log format prior to the meeting so they could use it during the meeting to capture notes to bring to the Liaison meetings. A review of the log was also added to the Liaison meeting agenda.
Liaison Benefit log.pdf
ACTION ITEM: Susan Frailey to send out a copy of the Liaison project presentation to the Liaisons that were not in attendance at this meeting. ( DUE DATE: 23-Jul-10)
7.0 SSC STATUS REPORT – OPEN
Susan Frailey presented the SSC Status report for Mark Brown. No questions were raised. There were comments that the new format looks good.
8.0
AQS SSC TG Report
Jun10.pdf
MISC REPORTING – OPEN
There have been no eAuditNet problems reported to PRI Staff. This topic will not be on future agendas until there are eAuditNet changes that affect all users.
Registrar Notifications – A presentation was given of the notifications that AQS Task Group members have made at the request of the commodity Task Groups. A discussion ensued on the lack of feedback received from the registrars. It was suggested that a presentation be made to the
AAQG in January 2011 with the information AQS has. The AQS Task Group hopes that this information will improve the reporting process done within the OASIS database. This will allow the
AQS Task Group to report back to the Commodities on any actions taken. Information for the presentation would be: tracking the registrar, tracking the follow-up, tracking the next audit, and tracking the Registration Management Committee, RMC.
Registrar notifications June 2010.pdf
ACTION ITEM: David Day and Susan Frailey will put together a summary of registrar notification data for
David to present at the January 2011 AAQG meeting. ( DUE DATE: 30-Nov-10)
9.0 DATA COLLECTION – OPEN
NMC will be overseeing a process to look at Auditor consistency. Some variation is desired, some is not.
Motion made by Dave Day and seconded by Steve Meyer to table the review of auditor consistency data until the NMC has developed an approach. Motion Passed
10.0 NEW BUSINESS – OPEN
The October 2010 meeting agenda was discussed. Topics to include are: feedback on the auditor training, AC7004 mass communication, registrar notification data (including additional tracking

AEROSPACE QUALITY SYSTEMS
JUNE 2010 options), AQS Audit Handbook update or review, recognition of the new AQS Chair and Vice Chair,
Secretary succession plan, and a review of the meeting footprint.
Support of Conventional Machining as a Special Process (CMSP) Liaison – The two Task Groups will need to determine if support is needed. Mark Covert will take over the NMSE Liaison position for the October 2010 meeting, while David Day will be attending the CMSP meeting. Final Liaison arrangements will be made during the October 2010 meeting.
The required biennial review of NTGOP-001 Appendix 6 was conducted. Several changes were made to update the appendix to current terms and valid International Standard references. This review also included the annual review of the AQS Mission statement. The AQS Mission
Statement was revised to align with current terms and descriptions.
NTGOP App 6 DRAFT
6-30-2010.pdf
Motion made by David Day moved and Rich Vinton seconded to accept the new mission statement. Motion Passed
AQS – Mission
Statement 6-24-10.pdf
ACTION ITEM: Susan Frailey to update and ballot NTGOP-001 Appendix 6 with the revised AQS Mission statement and current terms. ( DUE DATE: 24-Sep-10)
10.0 NEW BUSINESS – CLOSED
Observation audits – Susan Frailey directed the Subscribers on how to find the report to list audits in their area. Susan also showed the Subscribers where other information could be found within eAuditNet.
The t-frm-11 process was explained to the Subscribers by Susan Frailey. The Task Group delegated authority to the AQS Staff Engineers for completing these forms.
The AQS Task Group supported Susan Frailey in becoming a qualified AQS Auditor. More discussion will follow during the October 2010 meeting.
A failure appeal of AQS audit 134688 was discussed. Based on the Supplier’s failure to address all the nonconformances and provide sufficient objective evidence of compliance for those nonconformances they did address, the corrective actions are insufficient and the failure remains.
11.0 AUDITOR TRAINING – OPEN
A review of the proposed Auditor Training was conducted. An update on status needs to be sent to the team. David Day will layout some of the other topics over the next week to determine where scenarios are required as part of the training.
In the NTGOP-001 Appendix 6, to maintain being an AQS auditor, one must either attend the training or do at least 1 AQS audit per year. A review of the data was conducted. The question was raised if those individuals should they remain as AQS auditors. This will continue to be monitored, as there were none that the group felt needed to be disqualified at this time.
Annual agenda – meeting before October, review zero-audit AQS auditors for deletion from the
AQS approval. (This allows notification prior to the required annual training.)

AEROSPACE QUALITY SYSTEMS
JUNE 2010
ACTION ITEM: Susan Frailey to add an annual agenda item to review the AQS auditors that have not performed an AQS audit in the previous year. Susan Frailey to encourage PRI Scheduling to have those
AQS approved auditors to perform at least one AQS annually. ( DUE DATE: 08-Oct-10)
12.0 Meeting Feedback – OPEN
The meeting feedback form was completed by all those present.
13.0 Audit Review and Auditor Consistency – CLOSED
This topic is being tabled until the NMC sub-team develops the approach.
ADJOURNMENT – 24-Jun-10 – Meeting was adjourned at 6:00 p.m.
Minutes Prepared by: Steve Meyer – steven.meyer@goodrich.com
RAIL:
AQS RAIL
30-JUN-10.pdf