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Sunshine Coast Local Disaster Management Group
SCLDMG Meeting Minutes
Wednesday 04 December 2013
Beerwah Room, Level 3,
Caloundra Administration Building, Omrah Avenue, Caloundra
Business
1.
Welcome
The meeting commenced at 9:00am. Chairman, Mayor Mark Jamieson, welcomed all in
attendance. It was acknowledged at the commencement of today’s meeting that due to the
funeral of Cr. Des Dwyer business of today’s meeting was reordered. Mayor Jamieson and
Andrew Ryan will be departing early and outgoing LDC Alan (Fox) Rogers will assume the
chair for the latter half of the meeting.
2.
Attendance
Recorded as per the attendance sheet.
Apologies were recorded from the following:Cr. Chris Thompson, Deputy Chair & Division 4 Councillor
Steve Linnane, Deputy LDC
Darren Sweedman, QAS
Chris White, Queensland Fire & Emergency Services
Andrew Allan, Queensland Fire & Emergency Services
Gary Seaman, Queensland Fire & Emergency Services
John Penney, Queensland Health
Terry Malone, SEQ Water
Stan Ryan, SES Local Controller, North
Heath Collie, Sunshine Coast Council
Brian Beswick, Sunshine Coast Council
Jason Rainbird, Sunshine Coast Council – Airport
Russell Paten, Telstra
Noel Killip, Unitywater
3.
Minutes of Previous Meeting
Adoption of previous minutes from meetings held on Wednesday 18th September 2013.
Moved:
Seconded:
Vote:
4.
John Gallina, Sunshine Coast Council
Rick Liddy, Queensland Police Service
Carried – unanimously
Business Arising from previous minutes (Action Register)
QPS Restructure is ongoing.
EMQ has ceased to exist as at 1/11/13. New organisation is now Queensland Fire &
Emergency Services (QFES), with responsibilities in Disaster Management, SES, Fire.
Further restructuring will be ongoing and further updates will be provided as they occur.
MOA work between Council and QFES will be completed once restructuring is completed.
 Get Ready Campaign was successfully launched in October. Noted that thanks be
extended to the Sunshine Coast daily for their support of this campaign.
 EMQ Survey was circulated. Andrew Wyatt advised that this was a worthwhile exercise
and will most likely be repeated in the future.
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Sunshine Coast Local Disaster Management Group
5.
Inward and outward correspondence
5.1 Inward (register attached)
Correspondence from the Premier of 16/10 noted to have recommendations from the
QFCOI implemented through the single State Planning Policy (SPP) and supporting
guidance materials was currently being finalised. Encouraged all Councils to use the
guidance when available to ensure proper flood controls are included in respective planning
schemes to address the commission’s recommendations.
 Ian Pike from Rural Fire tabled incoming correspondence in response to his previous
communications with the Minister regarding the recommendations of the Malone Review
into Rural Fire Services in Queensland.
 Andrew Wyatt spoke to the new model for reporting from Commissioner Lee Johnson. New
SitRep and other operational templates will be incorporated into the revised and future
LDMP’s and also Guardian procedures during activations.

5.2 Outward (register attached)
Adoption of inward and outward correspondence
Moved:
John GALLINA (SCC)
Seconded:
Andrew WYATT (QFES)
Vote:
Carried - unanimously
6.
LDMG Priorities
6.1 2014 Local Disaster Management Plan (revised)
 The Revised LDMP had been circulated in draft format for ratification by members of the
LDMG and this meeting. As no major objections were identified, the revised 2014
Sunshine Coast Council and Noosa Shire Council will now be formally proposed for
adoption by both Councils. The Transfer Manager for Noosa Shire Council Peter
Franks, has ratified the amended plan. The Sunshine Coast Council will consider the
revised plan at an ordinary meeting in early 2014. Work will commence in mid 2014 on
the new Sunshine Coast Local Disaster Management Plan.
 Beverly Wilson from Queensland Health advised that the pandemic procedures
contained in the Queensland Health Sub-Plan were out of date. As events, Epidemic,
Endemic and Pandemic are all significant risks, therefore updating is essential and will
occur in January 2014.
6.2 Membership of LDMG
Following discussion the membership of the Sunshine Coast LDMG was determined by
exception, as follows:Council Personnel & positions:
 Chair & Deputy Chair – Mayor and Deputy Mayor
 Local Disaster Coordinator – Andrew Ryan, Director Infrastructure Services
 Deputy Local Disaster Coordinator – Steve Linnane, Manager Property
Management
 Deputy Local Disaster Coordinator – John Gallina, Coordinator Disaster
Management
 Community Liaison Officer – Jason Brewer, Manager Healthy Places
 Media Liaison Officer – Richard O’Leary, Manager Communications
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Sunshine Coast Local Disaster Management Group
Member Organisations:
 Department of Communities
 Queensland Fire & Emergency Services (QFES) – Disaster Management
 Energex
 Queensland Ambulance Service
 QFES – Urban Fire
 QFES – Rural
 Queensland Health
 Queensland Police Service
 Unity Water
Non Member Advisors:
 Maritime Safety Queensland
 ABC Radio
 Red Cross
 SEQ Water
 Telstra
 SC Airport
 EORT
 Sunshine Coast daily
 Sunshine Coast Tafe College
 Surf Life Saving Queensland
 Telstra
 Queensland Rail
 SES Local Controller
 Sunshine Coast University
Action: Secretariat to write to all members and complete requisite paperwork.
Ongoing.
6.3
Deamalgamation Update:


6.4
Andrew Ryan provided a verbal update on de-amalgamation. Advised that an
agreement is in place should a disaster event occur during the holiday season
that IT systems will be preserved – continuity and safety of the community
paramount.
Discussion ensued re technicalities of the de-amalgamation on 2 January 2014.
It would be difficult to know what may occur, however fall back and contingency
plans are in place.
November Exercise: Exercise Supercell:


Fox advised the exercise demonstrated capability on the ground in Noosa for a
small to medium event. After 48 hours it would be likely that additional assistance
may be required. It was determined that key contact details, with emails and mobile
numbers would be circulated.
It is likely that Cr. Abbot will become the Chairperson of the Noosa LDMG.
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Sunshine Coast Local Disaster Management Group
6.5
Official Handover of Local Disaster Coordinator Role


Chairman Mark Jamieson formally welcomed Andrew Ryan as the new Local
Disaster Coordinator for the Sunshine Coast Council. Cr. Jamieson also referred to
the letter of endorsement from Commissioner Lee Johnson of Andrew’s
appointment.
Cr. Jamieson then extended best wishes to Alan (Fox) Rogers and thanked him on
behalf of the group for his exemplary contribution over the past few years. A gift
and presentation was made and unanimous acclamation for Fox was given.
At this point Mayor Jamieson and Andrew Ryan had to depart the meeting. Mayor Jamieson
wished everyone in attendance all the best for a safe and less challenging summer season. Fox
Rogers assumed the chair for the balance of the meeting.
7. Agency Reports
7.1 Emergency Management Qld
 Andrew tabled the Queensland Disaster Management Training Framework, which is a
legislative requirement. Andrew acknowledged that Council has done a lot of work in
this area throughout the year. It was also acknowledged that Steve Linnane was the
Sunshine Coast Liaison Officer at the district Coordination centre during the November
exercise.
 Andrew pointed out that there is a legislative requirement for training for LDMG
members and this will be pursued in 2014.
7.2 Queensland Police
 A/Senior Sergeant and XO Rick Liddy extended thanks to Fox Rogers on behalf of the
DDC and the DDMG.
 Business as usual and working through the restructuring of QPS. It was noted that as
the DDMG now have two Councils to oversee during emergencies, they will most likely
operate from Police Headquarters at Carnaby Street in the future.
7.3 Energex Status Report May 2013
 Energex Status Report was tabled and discussed. Steve advised there had been
presentations with SES for ongoing information, training, Energex responses, with
safety being the key component. More of these presentations are planned for the
future.
7.4 Queensland Fire & Emergency Services
 Russell Thompson advised that fire season is in hand and there are no major
concerns – perhaps not as much controlled burning as they would like, however as
there is rain predicted, the fire season appears manageable.
8.
Sub-group Reports
8.1 Community Awareness and Preparedness sub-group
 This sub-group has not met due to Jo McNaught-Anderson being on extended sick
leave. The group has been advised and will remain in contact with John Gallina and
the team, should anything of note arise or require action.
 Melanie has continued providing community talks to various community groups with
more planned in 2014 as part of the ongoing Get Ready Queensland Campaign and
community messaging.
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Sunshine Coast Local Disaster Management Group
8.2 Human Services Sub-Group and Aged Care Sub-Group
 These two groups are to be continued under the direction of Jason Brewer, Manager
Healthy Places, in Council’s Community Services Branch. Further updates on these
groups will be provided to the next meeting.
8.3 Community Disaster Management Sub Groups
 Maleny Group has been very proactive and has requested that the LDMG formally
adopt their sub-plan. Fox agreed that this would be ratified. The plan is the same
generic plan as has been adopted by other community groups, but this is the first to
come out of draft status and be actively presented in the community with community
champions driving actions and followup.
 As the Community Resilience funding has now ceased, the Disaster Management
Team will endeavour to maintain relationships with the groups which have been set
up to date, so as to not lose the connection with these groups. Council’s Community
Development Officers will take a more active role in liaising with these groups
(Maleny; Kenilworth/Conondale; Mooloolah/Eudlo). The two northern region groups
will revert to Noosa Shire Council (Cooran and Kin Kin). All relevant contact lists and
paperwork has been provided to Noosa Council to ensure continuity and useful of
these two groups continues.
9.
General Business
9.1
NDRRA Update – Cathy Buck
 Cathy Buck provided an update on work carried out relevant to the NDRRA process
to ensure the capture of accurate and appropriate information regarding impact and
damage assessment. It is anticipated this improved process will improve the
chances of Council receiving more comprehensive reimbursement under this
scheme.
 Claims for 2011 are now finished, however work is still being carried out on 2012
and 2013 claims. QRA has also recognised Noosa as a Council from 1/1/14.
9.2
2013 November Exercise – John Gallina
 John advised that the Exercise Supercell was very successful and tested out
capabilities of the LDCC and the FCC.
 The draft report will be finalised by 31 December prior to de-amalgamation formally
occurring. The report and recommendations will be presented to the next LDMG
for consideration and endorsement.
10. General Business
 Rick Liddy, QPS/OX to DDC tabled a report on managing disruptions to TMR
operations. This is a very large report so will not be circulated with minutes. If any
member wishes to view this report, please contact Rick directly.
11.
Future Meetings
The 2014-2015 schedule of meetings is proposed as follows:
2014 Meeting #01
Wednesday 12 March 2014, 9.00 -11:30am – Nambour, LCR, Eddie de Vere Building
2014 Meeting #02
Wednesday 18 June 2014, 9.00 -11:30am – Caloundra, venue to be confirmed
2014 Meeting #03
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Sunshine Coast Local Disaster Management Group
Wednesday 10 September 2014, 9.00 -11:30am – Nambour, venue to be confirmed
2014 Meeting #04
Wednesday 10 December 2014, 9.00 -11:30am – Caloundra, venue to be advised
Please note Meeting wizards have been sent for these meetings, however dates and venues
are subject to change.
Meeting closed at 11:30am.
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