White Goods Grant Program
WAKE COUNTY SOLID WASTE
MANAGEMENT DIVISION
FY2012 WHITE GOODS GRANT PROGRAM OVERVIEW
INTRODUCTION
The Wake County Solid Waste Management Division (Division) is implementing its annual White
Goods Grant Program, to reimburse Wake County local governments for their white goods
program costs. Available grant funding to local governments will depend on the amount of
white goods tax disbursements Wake County receives from the State and the costs associated
with running the County White Goods Program.
HOW TO APPLY FOR A GRANT
To apply for a grant, local governments need to:
1. Notify the Division (lshaw@wakegov.com) of their interest in participating in the White
Goods Grant Program.
2. Track and submit data to the Division, quarterly, in electronic format using the White
Goods Grant Program, Data Tracking Form regarding their white goods program
revenues, expenses and white goods pounds collected. For the FY 2012 grant round,
local governments should begin data collection on July 1, 2011 and end data collection
on June 30, 2012. Revenue data can include sales of white goods to recycle markets,
extracted freon, motors, curbside collection fees, etc. Expense data can include
collection costs, hauling costs, disposal costs and other costs associated with white
goods program collection. These costs should include labor, equipment, etc. (see
instructions for completing the White Goods Grant Program, Data Tracking Form).
White goods pounds can come from County scale weight tickets or scrap metal recycler
weight tickets. If weight tickets are not available, local governments should count the
number of white good units collected and multiply this number by 100 pounds (this is
the average weight for white goods as supplied to the County by the County’s scrap
metal recycler).
3. Send the completed White Goods Grant Program, Data Tracking Form in electronic
format to the Division at lshaw@wakegov.com. The local government must also send a
hard copy version of the White Goods Grant Program, Data Tracking Form, with a
signature from the local government Financial Officer certifying to the accuracy and
White Goods Grant Program
truthfulness of the information contained on the Form. Detailed instructions for
completing the White Goods Grant Program, Data Tracking Form will be posted on the
County website and provided to local governments.
Upon notification of interest to participate in the White Goods Grant Program, the Division will
send local governments a packet of information that will include:

The State definition of white goods

White Goods Grant Program, Data Tracking Form

Instructions to complete the White Goods Grant Program, Data Tracking Form

FY 2012 Grant Time Table

Grant Application Evaluation Spreadsheet

Explanation of calculations used for the Grant Application Evaluation Spreadsheet
This information will also be available on the Wake County web site at www.wakegov.com.
Instructions for completing the White Goods Grant Program, Data Tracking Form are also
indicated in the cell heading on the left side of the Form (place the mouse over the cell to reveal
the instructions).
APPLICATION DEADLINE
Local governments MUST electronically submit their completed White Goods Grant Program,
Data Tracking Form to lshaw@wakegov.com and also send a hard copy of the final White Goods
Grant Program, Data Tracking Form, certified as accurate by the local government Finance
Officer to the Division at lshaw@wakegov.com by September 7, 2012. Failure to submit
applications by the deadline will result in forfeiture of grant consideration.
AWARD DECISION
Once the Division receives the final certified White Goods Grant Program, Data Tracking Forms
from participating local governments, the Division will conduct an analysis of each local
government’s request using the Grant Application Evaluation Spreadsheet. Details of how
calculations are made in the Grant Application Evaluation Spreadsheet will be included in the
information packet. Following the review, the Division will contact grant award recipients by email and regular mail.
AWARD CRITERIA
Local governments will be evaluated on three criteria. These are:
White Goods Grant Program

Quarterly electronic submission of the White Goods Grant Program, Data Tracking Form
to the Division.

Completion of final White Goods Grant Program, Data Tracking Form, with Finance
Officer signature.

A local governments’ program efficiency in its handling of white goods. This criteria will
be measured on a net cost per weight basis taken from the White Goods Grant Program,
Data Tracking Form.

Final grant awards will be determined by the available funding for all local governments
relative to their reimbursement requests. Details for how these evaluations are made is
contained in the Explanation of Calculations Used for Grant Application Evaluation
Spreadsheet.
CONTRACT AND INVOICE
Upon award of the grants to local governments, the Division will prepare and send local
governments three original contracts for their signature. The purpose of the contract is to
ensure that grant reimbursement funds have been properly accounted for. Local governments
must return the signed contracts and submit an invoice to the Division for the grant amount in
order to receive funding.
GRANT REIMBURSEMENT CHECK
Once the Division receives the signed contracts and an invoice from local governments, checks
will be issued.
CONTACT INFORMATION
Information regarding the White Goods Grant Program will be posted on the County website.
Forms can also be downloaded from the County website and must be sent to the Division
electronically to the e-mail address below. Questions regarding the program should be directed
to lshaw@wakegov.com
White Goods Grant Program
DEFINITION OF WHITE GOODS
Local governments must use the State definition of white goods for the reason that the Wake
County White Goods Grant Program is funded via the white goods tax distributions from the
State. This definition is taken from the North Carolina Department of Revenue, Sales and Use
Tax Technical Bulletin, Section 29 – White Goods Disposal Tax, D. Definition and 29-2 Examples
of Items Classified as White Goods and Appliances Not Classified as White Goods Items A and B.
DEFINITION OF WHITE GOODS:
The term “white goods” includes refrigerators, ranges, water heaters, freezers, unit air
conditioners, washing machines, dishwashers, clothes dryers and other similar domestic and
commercial large appliances.
ITEMS CLASSIFIED AS WHITE GOODS
The following items are representative examples of additional appliances which are classified as
white goods:






Vending machines (refrigerated,
heated, no refrigerated and
nonheated types – does not include
gumball and similar small
dispensers).
Large floor-model oil, gas and wood
fired heaters and fireplace inserts
(not small portable space heaters).
Trash compactors.
Large floor-model humidifiers (not
small vaporizers).
Water treatment equipment (not
small faucet-mounted or under sink
filtering devices).
Dish sanitizers.

Commercial fry cookers.

Drinking water coolers.

Freestanding ice makers.

Built-in stove surface units.

Built-in ovens.

Floor-model popcorn machines.

Hot food bar used to keep food hot.

Refrigerated soft ice cream
dispensers.

Commercial refrigeration
equipment manufactured and sold
as a self-contained unit.

Steam tables used to keep food hot.
White Goods Grant Program
ITEMS NOT CLASSIFIED AS WHITE GOODS
The following items are representative examples of items which are not classified as white
goods.

Microwave ovens

Radios.

Small portable tabletop appliances.

Record players.

Toaster ovens.

Video cassette recorders.
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Bread baking machines.
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Food processors.
Office equipment, (i.e., copiers,
telefax machines, etc.).

Food mixers.

Central heating systems.

Food blenders.

Chillers.

Garbage disposals.

Small portable electric, oil and gas
space heaters.

Gas grills.

Central air conditioners.

Charcoal grills.
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Electric fans.
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Vacuum cleaners.
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Propane gas tanks.
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Range hoods.
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Water pumps and tanks.
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Computer terminals.

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Televisions.
Commercial refrigeration
component systems
White Goods Grant Program
EXPLANATION OF CALCULATIONS USED FOR GRANT APPLICATION EVALUATION
SPREADSHEET
FUNDS AVAILABLE:
Total white goods grant funds available to local governments are determined, in part, by several
factors; 1) the amount of money Wake County receives from the State in the form of quarterly
white goods tax disbursements, 2) the operational and capital expenses required for the Wake
County White Goods Program, and 3) any reserve funds required by Wake County. Wake
County will determine the amount of grant funds available for each grant round. This amount
will be indicated in the top left portion of the Grant Application Evaluation Spreadsheet.
MAXIMUM COST/TON:
This is the maximum cost per ton for white goods collection program management as
determined by the Division. This cost per ton is subject to change.
MUNICIPALITY:
The local government requesting grant funds.
TOTAL TONS:
This figure is derived from Total White Goods Pounds Collected as shown on the White Goods
Grant Program, Data Tracking Form, divided by 2,000.
TOTAL NET COST:
This figure is taken from the Total Reimbursement Funds Requested from the Data Tracking
Form.
NET COST PER TON:
This cost is determined by taking the Total Reimbursement Funds Requested (from the Data
Tracking Form) and dividing it by Total Tons (as calculated above) to arrive at a net cost per ton.
White Goods Grant Program
REIMBURSABLE BEFORE % ADJUSTMENT:
Comparison is made of local governments net cost per ton against the County’s established
maximum cost per ton for a white goods collection program. If the local governments’ net cost
per ton is less than the established Wake County maximum cost per ton, the local governments’
net cost per ton is multiplied by the local governments’ total tons. However, if the local
governments net cost per ton is more than the established maximum cost per ton, the
maximum cost per ton is multiplied by the local governments’ total tons.
% ADJUSTMENT
This takes the Total Reimbursable Cost for all local governments and compares the sum against
the Funds Available. Funds Available is divided by the sum of all local government reimbursable
cost to arrive at a percentage of reimbursable cost available. For example: If total funds
available was $7,500 and the sum of all local government reimbursable costs was $10,400, the
percent of total reimbursable costs available for each local government is 72.12% of their
reimbursable costs.
REIMBURSEABLE AFTER % ADJUSTMENT:
A comparison is made of the Total Reimbursable Cost for all local governments against the total
funds available. The Total Reimbursable Cost for each local government is then multiplied by
the % Adjustment to arrive at a total available reimbursement amount. The reimbursable
amount will not exceed the total funds available.
White Goods Grant Program
INSTRUCTIONS FOR COMPLETING DATA TRACKING FORM
Please see the headings on the left side of the White Goods Grant Program, Data Tracking Form.
Instructions, guidance and examples are given to assist you in completing this form. Please
enter the data under each corresponding month. The information will automatically be
summarized for you. If you need further assistance, please send your inquiry to
lshaw@wakegov.com
FISCAL YEAR:
Please indicate the fiscal year applicable to the reimbursement funds requested using the dropdown menu provided (place mouse over cell and select year).
LOCAL GOVERNMENT:
Please indicate your local government using the drop-down-menu provided (place mouse over
cell and select your local government).
TOTAL REIMBURSEMENT FUNDS REQUESTED:
Total white goods funds requested for reimbursement is automatically summed in the Data
Tracking Form, Balance Total. Program expenses are subtracted from program revenues to
arrive at a net reimbursement request.
WHITE GOODS POUNDS COLLECTED:
White goods are defined as inoperative and discarded refrigerators, ranges, water heaters,
freezers, and other similar domestic and commercial large appliances (see the White Goods
Definition Sheet for further white goods descriptions).
Local governments should enter the white goods pounds collected, by month, on the White
Goods Pounds Collected line. Total white goods pounds collected are automatically summarized
by quarter and total and will appear in the top portion of the Data Tracking Form.
White good pound information can come from scale tickets or weight estimates. To estimate
weight, count the number of units collected and multiply this number by 100 (this is the
estimated average weight of appliances as provided by a local scrap metal processor).
WHITE GOODS COLLECTION SERVICE IS PROVIDED BY:
Indicate who is providing white goods collection services. Place the mouse over the attached
cell and select either local government, if providing own service, or the name of a local waste
White Goods Grant Program
hauler as shown in the drop-down menu (if your hauler is not listed in the menu, please send
the hauler’s name to the e-mail address provided above).
REVENUES:
Any revenues received from the sale of white goods, motors, freon, etc. should be reported. If a
fee is charged to households that request white goods collection, this fee also needs to be
reported as revenue.
EXPENSES (COLLECTION):
Collection costs will generally include labor and equipment. These costs are related to curbside
or drop-off site collection of white goods. Labor costs should be allocated based on the weight
of white goods collected and does include benefits paid as part of labor. Example: If 8% of the
total weight of materials that moves through a collection program is white goods and the staff
member provides assistance in this collection, then 8% of his/her time is labor attributed to
white goods management. The cost of operating and maintaining equipment used for the
collection of white goods should be reported. This includes roll-offs, dump trucks, flatbed
trucks, or other vehicles used to collect white goods. As with labor costs, the allocation of costs
associated with split-duty equipment should be determined based on weight. These costs may
include parts, maintenance, fuel, etc. If your municipality contracts for white goods collection,
enter the portion of the contract costs that can be attributed to white goods collection.
EXPENSES (HAULING):
Municipalities may incur hauling costs at various stages. Most likely there will be costs
associated with moving white goods from the curb, drop-off location or staging facility to the
County Multi-Material Recycling Facility or a local scrap metal recycler. Labor costs should be
determined based on the labor cost per haul for white goods and the number of hauls made in a
given time period. Calculate hauling equipment operation and maintenance in the same
manner it was calculated for collection. If hauling is contracted, enter the portion of the
contract cost that can be attributed to hauling white goods.
EXPENSES (DISPOSAL):
If market conditions or other circumstances arise that require local governments to pay for
white goods disposal, enter that amount. For example: If a market does not accept the electric
motors from white goods and they must be disposed of, include these costs. Also, if a local
scrap recycler requires payment to accept white goods, these costs should be reported.
EXPENSES (OTHER):
White Goods Grant Program
Determine and describe any other daily operational costs associated with white goods
management that were not previously included. Use the same principals provided under
collection to determine the actual cost incurred. Such costs might include white goods
equipment purchases, illegal white goods clean-up costs (1), etc.
(1) Two criteria regulate the reportable costs for illegal disposal clean-up under the white
goods management program. 1) If a visual inspection indicates that the illegal disposal
site is at least 50% white goods, then 100% of the clean-up cost for that site may be
reported; 2) if a visual inspection indicates less than 50% of the illegal disposal site is
white goods, then the clean-up cost may be allocated to white goods management cost
based on the percentage of white goods. For example: If the site is 25% white goods,
25% of the cost may be reported.
BALANCE:
In order to determine white goods funds requested for reimbursement, expenses are subtracted
from revenues to arrive at a net funding request. This is done automatically in the Data Tracking
Form and is summarized at the top left portion of the form.
White Goods Grant Program
TIME TABLE FY 2012
MONTH/YEAR
ACTIVITY DESCRIPTION
July 29, 2011
Local governments to notify Wake County of interest in participating in
FY 2012 White Goods Grant Round. Note: Local governments
interested in participating in the FY 2012 White Goods Grant Round
must begin data collection from July 1, 2011.
August 12, 2011
Wake County to supply local governments interested in the FY 2012
White Goods Grant Round with a packet of information.
October 31, 2011
Local governments to submit 1st electronic quarterly update (White
Goods Grant Program, Data Tracking Form) to Wake County. (1)
January 31, 2012
Local governments to submit 2nd electronic quarterly update (White
Goods Grant Program, Data Tracking Form) to Wake County.
April 30, 2012
Local governments to submit 3rd electronic quarterly update (White
Goods Grant Program, Data Tracking Form) to Wake County.
June 30, 2012
Local governments to end data collection for FY 2012 White Goods
Grant Round.
July 31, 2012
Local governments to submit 4th electronic quarterly update (White
Goods Grant Program, Data Tracking Form) to Wake County.
August 15, 2012
Deadline for final submission of White Goods Grant Program Data
Tracking Form (form must be signed by Finance Officer).
August 30, 2012
Wake County to analyze grant applications, notify grant recipients of
grant award and prepare contracts for local governments receiving
grants.
October 31, 2012
Local governments to sign and return White Goods Grant Contract to
Wake County and submit an invoice to Wake County for the approved
grant amount.
November 30, 2012
Wake County to send checks to local governments for the FY 2012 grant
round.
White Goods Grant Program
Electronic updates and correspondence should be sent to: lshaw@wakegov.com