[Insert Company Logo]
NEW HIRE CHECKLIST
Employee Information
Name:
Start date:
Position:
Manager:
PRE-ARRIVAL CHECKLIST
Equipment
Prepare New Hire’s work station and
order applicable equipment
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BlackBerry/cell phone
Building access cards
Business cards
Email user account
ID badges
Keys
Laptop
Mailbox
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Office/desk/work station
Office supplies
Parking pass
Software
Stationary and supplies
Telephone extension
Voicemail set-up
Human Resources
 Employee handbook issued to New Hire
Ensure the following have been
completed/received prior to New Hire’s
start date
 “Welcome” email prepared
and acknowledgment letter signed
 Signed employment contract
 Void cheque for direct deposit
FIRST DAY CHECKLIST
First Day
Assign “buddy” employee(s) to answer general questions
Manager to welcome New Hire
Employee Services and Activities
Review social activities calendar (if applicable)
Introductions
Give introductions to department staff and key personnel during tour
Company introduction to include:
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Culture
Company history
Diversity Statement
Organizational chart
 Products and services
 Values
 Vision/mission
[Insert Company Logo]
General review of:
Tour of facility to include:
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Building access cards
Business cards
Conference rooms
Expense reports
Keys
Mail (incoming and outgoing)
Office/desk/work station
Cafeteria
Coffee/vending machines
Emergency exits and supplies
Employee bulletin board
Employee parking
Fax machine
How to “lock up”
Kitchen
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Office supplies
Picture ID badges
Purchase requests
Shipping
Telephones
Other:
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Mailroom
Photocopier
Printer(s)
Office supplies
Smoking area
Washroom(s)
Other:
New Hire Paperwork
New Hire Paperwork to include:
Personnel Information
 Contact information
 Copy of employment authorization (If applicable)
 Emergency contact information
Human Resources Information
 Benefit enrollment forms
 CRA forms (TD1 – federal & provincial)
 Date of birth
 Payroll forms
 RRSP enrollment forms
 SIN
Policies
Review key policies
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Business Conduct
Confidentiality
Dress code
Email and Internet use
Health and Safety
Leaves
Paid holidays
Payroll
Performance reviews
Position Information
Introduce New Hire to applicable resources/reference material
Introduction to team
Review department policies and procedures
Review initial job assignments and training plans
Review job descriptions and performance expectations and standards
Review schedule and hours of work
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Personal/sick days
Progressive discipline
Overtime
Hours of Work
Security
Vacation days
Respect in the Workplace
Visitors