Serial No.______
BUREAU OF INDIAN STANDARDS
(LABORATORY RECOGNITION SCHEME 1995)
APPLICATION FOR RECOGNITION/RENENWAL OF RECOGNITION OF
TESTING LABORATORY
(To be filled by the applicant laboratory and submitted in duplicate)
1.
Applicant's name and Complete
Address
:
1.1 Name of the Chief Executive and his
deputy with designation
:
Telephone No.
:
Telex No.
:
Fax No.
:
Telegraphic address
:
2.
*Test
Laboratory's name and
complete address (if different from 1)
2.1 Name of the Head of operating
laboratory and his deputy with
designation
Telephone No.
Telex No.
Fax No.
Telegraphic address
2.2 Location of the Laboratory
2.2.1
Nearest
Railway Station and
approximate distance
:
2.2.2 Nearby prominent place
3. Type of Organisation
3.1
Govt/Semi Govt
3.2
Private:Registered/Not registered
3.3 Educational Institution, if yes
3.3.1
Level
P.G./Graduate/Diploma
3.3.2
Department
of
teaching
controlling the lab
4. Legal Identity
4.1 Legal Status & Date of Eestablishment
of the laboratory (Enclose copy)
5.
Recognition/Renewal
recognition desired
of
5.1
Field of testing for which
recognition is sought for by the laboratory
:
5.1.1
Field of testing for which
recognition had been agreed earlier
(applicable in case of renewal of
recognition):
5.2 Product with IS Nos.
(Annexure - I)
5.2.1 Product with IS NO. for which the
laboratory had been recognized:(applicable
in case of renewal of recognition)
5.3
Validity
period
of
the
recognition:(applicable in case of renewal
of recognition)
6.
Management structure of the
lab (on a separate sheet as Chart-I)
6.1
Name & Designation of the person
responsible for the Quality System
Management in the Laboratory
6.2
Telephone No.
6.3 Management
structure
of the
operating
departments of the laboratory seeking
recognition (on a separate sheet as Chart-II)
6.3 Name & Designation of the Heads of
the operating departments of the laboratory
seeking recognition
Telephone No.
:
7. Employees/Personnel
7.1 Total number in Test Laboratory
:
7.2
Total
number
in
Testing
Laboratory for which recognition/renewal
of recognition is sought
7.3
Details about
professionally
qualified Management, Supervisory and
Testing Personnel of
the laboratory
seeking recognition (To be submitted in a
separate sheet as Annexure-II)
___________________________________________________________________
Sl. Name
Designation
Academic &
Experience
Remarks
No.
Professional
(including special
Qualification
training received,
if any)
______________________________________________________________________
__________________________________________________
7.4
Have standards of qualification
and professional ability, skills for jobs to be
performed by laboratory personnel at
different levels been described? (If yes,
enclose document concerned)
7.5 Have job descriptions at different levels
been prescribed?
7.6
Are there any systematic methods
for training of personnel to update skills
with due attention to quality requirements?
8.
Test Equipment/Instruments and
Test facilities.
8.1
Test
Equipment/Instruments
available for use in the area for which
recognition/renewal of recognition is sought
to cover complete testing of products
(Enclose details in Annexure-III)
ANNEX III
Sl. IS.
No. Nos.
&
Cls.
Ref.
Equipment/ Model/
Instrument Type/
and date of Sl.No.
commiss&
ioning
Year
Name of
test for
which
used
Range and Environment
accuracy
Requ Main
for the Equi ired tained
pment Requ
ired for the
test as per
ISS
Date of
Due Date
last califor next
bration & Calibrits trace
ation
ability to
National
Standard.
(Enclose
details)
Remark
_____________________________________________________________
_____________________________________________________________
8.2 IS-wise list of tests/ requirements for
which facility is not available/not in
working
order (Enclose details in Annexure-IV)
ANNEX IV
Sl. ISS &
No. Clause Ref.
Name of the
Equipment
Test/Requirement
for which required
8.3 Repair
and
maintenance facility
available internally or/and arrangement
made with external agencies (please give
details)
:
8.4
Arrangement for Calibration of
test equipment/instruments(In-house or
through outside
agency -Please give
details)
8.5 Are appropriate environment facilities
provided for calibration, handling, storage
and maintenance of testing and measuring
equipment?
8.6 List/record maintained for all test
equipment,including calibration certificates/
validity period
8.7 Are there documented procedures for
calibrating/ servicing all equipment which
include method, periodicity, reference
standard,
labeling
after
calibration/
servicing etc?
(If not, explain on separate sheet the
calibration/servicing system used.)
8.8
Are reference standard materials
used for calibration traceable to national or
international
standards
of
Remarks
measurements/within the validity period?
(Give details in Annexure - V)
:
8.9
Are the environment in which
sampling made & tests conducted suitable
to ensure accuracy & reliability of test
results?
Give details.
8.10 Are test methods & procedures
followed as per the stipulation in relevant
ISS, Manuals, etc.?
9. Laboratory Premises/Layout
9.1 Total space available
9.2 Layout plan of the laboratory indicating
testing areas, seating plans, receipt and
storage of samples, administration and other
facilities(Annexure-VI)
10 Water supply
10.1 Source
:
Municipal/Own
10.2 Any system for testing the water for
suitability at certain frequency? Give
details.
11. Power supply
11.1 Source
:
State Electricity Board/similar organisation/
Municipal/own generation.
11.2 (i) Sanctioned/Available load
(ii)Own Generator capacity,if any
(iii)Load requirement
11.3 Whether uninterrupted power supply
is available continuously throughout 24
hours
11.4 Stability of power supply with respect
to frequency/voltage
12 Type/Utilisation of Testing Facility
12.1 Type of testing normally done
:
Restricted/Open to public
12.2 How many test reports normally
emanate per month?
12.3 Is the testing capacity fully utilised?
13. Capacity/Time taken for issuance of
reports
13.1 How many samples for different
products for which recognitionis sought can
be taken up for testing in a month?(Please
give details IS-wise in Annexure-VII)
13.2 How much time (approx) would you
take to issue test reports from the date of
receipt of sample? (Please give details IS
wise in Annexure-VIII)
Waiting Time
Testing Time
Time for preparation and despatch of test
report
Mode of despatch
14. Testing Charges
14.1 Testing Fees chargeable (Please give
total testing charges only as per
relevantISS/product
in
Annexure-IX)
14.2 Break up of testing charges for each
ISS clause wise(Annexure-X)
14.3 Are you charging the same rates
from Public, Govt organisation & Small
Scale Industries? If not, what concessions
are available?
14.4 Any concession for testing products
of small scale units?
14.5 Any concession in testing charges to
BIS, in case the testing charges are to be
borne by BIS?
15.
Quality Management Policy
15.1 Are policy and procedures for
operation of the testing laboratory
declared/stipulated in a document such as a
Quality Manual? (Please enclose copy of a
Quality Manual, if available):
15.2 Has any person been authorised for
Quality System Management and to identify
quality related problems and initiate
effective solutions?:
15.3 Is there a prescribed internal audit
procedure for checking quality management
functions and its effectiveness?:
15.4 If so, the frequency for such audits
16.
Work instructions/Standard
Operating Procedures (SOP's)
16.1 Are work instructions, SOP's, manual,
specifications etc to be used by testing
personnel readily available?:
16.2
Is
there
a
system
updating/recording
changes
implementing these documents?:
for
&
16.3 Are documents available for each
testing operation?:
17.
Handling and storage
17.1 Are work instructions available for
the handling, & storage of the samples
before/during testing and return of the
remnants to the client (where required)?:
17.2
Are appropriate storage areas
arranged to prevent deterioration or damage
of the samples concerned?
:
17.3
Does storage methods prescribed
include special environmental need? If yes,
the details thereof :
17.4
Are there procedures for the
inspection of samples instorage?
:
17.5 Are storage areas accessible only to
authorised persons? :
17.6 Is provision made to ensure that all
samples to be stored and/or returned to the
client are adequately identified and labeled?
:
18. Records
18.1 Is there a prescribed system for
recording the date of receipt, date of starting
of the test, date of completion of the test and
date of issue of test report for the samples as
well as to indicate the test methods used and
the results of testing?
:
18.2 Is it possible to identify the testing
personnel
involved
in
sampling,
preparation, testing and/or calibration from
the record?
18.3 Are original observations and
calculations recorded and stored as to
provide a permanent test record for at least
three years?
:
19.
Proficiency Testing/Inter
Laboratory Test Comparison
19.1 Has laboratory participated in any
proficiency testing/ Inter Laboratory test
programme (during last three years) for any
of
the
products
for
which
recognition/renewal of recognition is
sought?
If yes, please give details along with test
certificates/ results)
19.2 Is laboratory prepared to participate
in proficiency/Inter Laboratory testing
programme, if organised or sponsored by
BIS?
:
20.
Test Reports
20.1 Does test report cover all the aspects
as per the requirement of ISO/IEC Guide
25? (Please enclose existing proformae)
20.2 Is the laboratory prepared to issue test
reports in proformae approved by BIS? :
21.
Sub-Contracting of testing
21.1
Is sampling/part of testing subcontracted in respect of the products for
which recognition/renewal of recognition is
sought? If yes, please give details :
22.
Complaints
22.1 Is there any documented policy &
procedures for the resolution of complaints?
23. Procedure for controlling the access
of unauthorised persons in the testing
areas:
24.
Arrangement for ensuring
impartiality,
confidentiality,
independence in judgement & integrity in
relation to the lab's activities.
25.
Accreditation/Recognition of the
laboratory by any other body/authority
(past &/or present) & its validity period
25.1
Product Groups (ISS) for which
accredited/recognized :
26 List of organisations on behalf of
whom the laboratory is engaged in testing
(Attach separate sheet, Annexure-XI):
27.
Number of test reports issued
during the last two years (Give details in
a separate sheet IS-wise and year wise,
Annexure-XII)
28. Preparedness for assessment
28.1 Does your system in the laboratory
meet all the requirements, prescribed in BIS
Laboratory Recognition Scheme?
28.2
At what date will the testing
laboratory be ready for assessment? :
28.3
Is there any
assessment?
special urgency for
If so, what is the reason?
29. Familiarity with terms & conditions
29.1 Are you familiar with terms and
conditions of BIS Laboratory Recognition
Scheme and willing to abide by them?:
30. Other information
30.1 Document, where applicable, how
the testing laboratory may be related to
external organisations or to components
within its own parent organisation (Enclose
copy, if any)
:
30.2 Any other information which you
consider could be of assistance to the
assessment team (on a separate sheet, if
necessary) :
30.3 Give separately in an Annexure the
various changes if any, in tabular form
which have been made during last validity
period in respect of all the above items (1 to
30)(applicable in case of renewal of
recognition)
Signature
Authorised Signatory)
Name
Designation
Date
Place
*
Test Laboratory refers here to the corporate entity having final authority over the "Testing
Laboratory" seeking recognition. In some organisations, it may be the same body.
BUREAU OF INDIAN STANDARDS
UNDERTAKING
(to be signed by the Head of the Laboratory)
1. I/We hereby declare that I/We shall comply with all the provisions of the Criteria for BIS Laboratory
Recognition Scheme as amended from time to time.
2. I/We agree that the recognition is solely for testing samples under BIS Certification Marks Scheme and
I/We shall not publicize BIS recognition in the Press or otherwise for any commercial purposes.
3. I/We agree to keep all the test results confidential and the same will not be communicated to anybody
except BIS.
4. I/We shall not come in direct contact with BIS Licensees/Applicants.
5. I/We agree to participate in proficiency testing/Inter Laboratory Test Comparison Programme for
assessing/helping BIS to assess the technical competence of the laboratory and also agree for periodic visits
by BIS experts as decided by BIS. The decision to continue recognition by BIS, on the basis of such
testing and periodic visits, will be
acceptable to me/us.
6. I/We also agree not to claim any testing charges for the samples tested as sent by BIS under the
Proficiency Testing/Inter Laboratory Test Comparison Programme.
7. I/We agree to communicate BIS any changes in equipment and/or personnel and the decision of BIS
to continue or discontinue recognition made on the basis of scrutiny of such information shall be
acceptable to me/us. Failure to comply may render us liable to derecognition.
8.
I/We agree to reimburse all stipulated fees as fixed by BIS from time to time towards
Registration/Processing of application, assessment by specialist(s) deputed by BIS, recognition, renewal
etc.
9. I/We also agree that the testing charges as per relevant ISS shall be valid for min. three years from the
date of recognition of the lab and any subsequent revision of testing charges shall be with prior
concurrence by BIS.
10. I/We agree that the recognition of the laboratory shall not bind BIS to make use of test facilities
available in my/our laboratory.
Signature
Name
Designation
Seal
Dated
Place:
SPECIMEN TEST REPORT FORMAT
(______________LABORATORY)
(CHEMICAL/ELECTRICAL/MECHANICAL)
ADDRESS OF THE LABORATORY:
TELEGRAM
:
TELEPHONE(S)
TELEX
FAX
:
:
TEST REPORT AS PER IS____________: [WITH_AMENDMENT NO{s}______]
REPORT NO:____________
IS:
PART A. PARTICULARS OF SAMPLE SUBMITTED
DATED:___________
a) Nature of Sample
:
b) Grade/Variety/Type/Class/Size etc
:
c) Brand name, if any
:
d) Declared values, if any
e) Code No.
:
:
f) Batch No. & Date of Manufacture
g) Quantity
:
h) Mode of Packing
:
j) Date of Receipt
k) BIS seal
:
:
: INTACT/NOT INTACT/NOT SEALED
m) IO's signature
: Signed/Unsigned
n) Any other Information
:
NOTES
1. This report, in full or in part, shall not be published, advertised , used for any legal action, unless
prior permission has been secured from the Director General, Bureau of Indian Standards. This report is
intended for "BIS CERTIFICATION MARKS PURPOSE ONLY"
2. This test report is ONLY FOR THE SAMPLE TESTED.
PART B. SUPPLEMENTARY INFORMATIONS
REPORT NO:____________
a)
:
IS:
DATED:___________
Reference to sampling procedure, wherever applicable
b) Supporting documents for the measurements taken
and results derived like graphs, tables, sketches and/or
photographs as appropriate to test report, if any
[To be attached]
:
c) Deviation from the test methods as prescribed in
relevant ISS/Work Instructions, if any
:
PART C. TEST RESULTS
REPORT NO:____________
IS:
DATED:___________
SL.NO.
PART D
TESTS/CL.REF
.SPECIFIED REQUIREMENTS
RESULTS
REMARKS
REPORT NO:____________
IS:
DATED:___________
Authorised Signatory
GUIDELINES FOR MAKING OF THE TEST REPORT
1
Part 'C' of the report providing Test Results shall only include results of testing and inspection
of the sample where objective assessment has been made. No assessment is required to be
reported either against subjective requirements or marking/packaging requirements.
2
The test results in Part 'C' of the test report shall be provided exactly as per the requirements
detailed out in the relevant Indian Standards.
3
In part 'D' of the report under Remarks, no remark regarding conformity/non-conformity of the
sample is to be made by laboratory.
4.
Under Part 'D' of the report, specific remarks on the following aspects of testing must be
appropriately made:
a) Remark on partial testing, if applicable;
b) Remark on any deviation from test request;
c) Details of sub-contracting, if any;
d) Remark on failure during sequential testing, resulting in stoppage of further testing;
e) Marking related to safety aspects, for example, terminals in electrical appliances.