BIS BOARD MEETING MINUTES
July 21, 2015
6:15-8:04pm
With optional meeting with Ché Garcia 8pm-8:30pm.
Members Present:
Bruce Abernethy, Edie Jones, Meera Dayal Rup
Kerani Mitchell, Flora Morales, Gonzalo Morales
New Member: Rhea Grogan to attend future meetings.
I.
Moment to Mission: Photos of outreach events to Latino Thurston families.
100% turnout! / Field Rap
II.
Accept Minutes from June meeting- Kerani
BA moves to accept minutes, JM seconds. All board members approve.
III.
Accept Board Policies sent for review and discussed in June
Board policies reviewed, and accepted by board, with the ability to revise at
future date.
JM moves to accept BA seconds. All board members approve.
IV.
Facility Update- Meera- Timeline (ugh!)
Some delay on the facility, but things are looking good. Plan to open school in
mid-August, with the ability to use Amity Cree elementary as backup for
training with staff and Seattle Public schools, if needed.
V.
Field Updatea)
Landscape Architect is Project Manager: Greg Schmidt
Greg Schmit, of BIS community is leading landscaping, donating his
time to lead. Needs volunteers to help.
b)
Field Work Schedule and Budget- Meera/Greg
Field schedule is being outlined—need more money.
c)
We have currently raised $8,330. We need at least $12,700.
d)
Permits & more- Julie: researching all required permits and securing
them, as needed.
e)
Bruce passes out letter for support for board members to distribute.
f) Work party to lay sod- Mid August: will do email blast and invite the
community to help out.
VI.
Hiring Committee Update- Julie/Kerani
**All positions hired! 7 FT teachers, PT teachers, and
VII.
Student Family Handbook and Calendar/ Kim and Meera
Handbook will feature student artwork and quotes. It will follow BendLapine school district for holidays. Conferences will be different than district,
as will early release, which will happen on Fridays for BIS students.
VIII. Evaluation Contract- Dr. Chet Edwards/Dr. Changhua Wang: in order to fulfill
the grant funding requirements, BIS needs to be evaluated. At this date, as is in
order for 2016 school-year funding.
IX.
IX.
X.
Enrollment Update: Coordinator Rebecca Hoshi
We’re officially full. No publicizing few vacancies, as we think they will fill by
words of mouth.
New Board Member: Rhea Grogan, licensed teacher and administrator will
serve on the Board as our Community Relations position. She will help us
develop a strong PTO for BIS.
JM moves to accept Rhea Grogan. BA seconds. Board approves.
Fundraising Plan: Per Rhea
a) One World Gala is already in full swing. It will be at the end of January
and be an adult only venue this year (with a video clip of our students
performing and our school and work). Post Gala Volunteer meeting
provided this feedback from our last year’s event. Rhea already has a
committee going. Change of venue to:
Gala may be held at Boys and Girls Club—TBD. Board will brainstorm.
b) Fall Educational Movie Fundraiser: Julie
Movie fundraiser set for October with intention of being first Central
Oregon School to review Beyond Measure the Follow up to educational
documentary movie Race To Nowhere .
c) Becca Costello’s idea of the yard sale seemed too much to pull off this
year, with construction, timing, etc.: Board discusses and plans to revisit
at later date.
d) Open House for a weekend in September- get ideas from the BoardMeera (tours, donations, ribbon cutting, tree planting ceremony,
invite/involve the community.): Not weekend of 9/11 due to firs week of
school. Kerani will investigate ribbon cutting and optional dates.
Preferred dates, 9/15/15.
e) Family Friendly Fundraiser in the Spring: current ideas are1) Dance-a-thon
2) Mercado (PTO will plan this one!)
e) E-scrip and rewards programs from Target, Fred Meyer, Newport Market,
Safeway, and more. Currently being set up by Fundraising Committee
Members. To be reviewed and possibly expanded as these programs
develop momentum.
f) Strictly Organic Fundraiser- will begin in September (need coordinator).
$5 bag profit for BIS. Strictly Organic will donate money to BIS. Put PTO
member/leaders in charge.
g) E Commerce Site – (by Ché Garcia)- Bruce reviews and board comments.
Board accepts this, and stays after meeting (optional) to learn more about
the program. Will require separate accounts for Ché Garcia to operate
under BIS.
XI.
Upcoming Events:
a) 1st week of August: Paint facility/ trim?: Volunteers needed
b) August 10-28: BIS Staff and Professional Development
1. TRIBES- Social Emotional Learning 3 day training
2. INTERNATIONAL EDUCATION- Seattle International Schools comes to
BIS! Workshop for our staff on how to teach international education,
promote global competence, diversity and cultural awareness, and be
successful with hands-on projects, activities, units, and examples.
3. BIS STAFF Planning Time- schedules, logistics, report cards,
curriculum, school set-up and more
4. BIS STAFF RETREAT- hiking Monkey Face, rock climbing
5. AUGUST 19: KINDERGARTEN SOCIAL
6. AUGUST 27TH: BACK TO SCHOOL SOCIAL 5-6 pm
c) September 9th- First Day of School
XII.
THANK YOU’s
a)
Kerani for taking on the website
b)
Bruce for donation and completing CSP report
c)
Julie for helping with paint and everything
d)
Flora for helping with paint and Global Lunch Program
e)
Edie for being supportive
f)
Gonzalo for time on Sister School Project advice and Security System
XIII.
VOLUNTEERS/HELP:
a)
Prepare staff handbook with Meera
b)
Plaque of founding fathers for school
c)
Field founders bricks?/ideas: Board discusses, talks about possibly
getting a bench in the playground area.
XIV.
NEXT MEETING
a)
Present BIS Evaluation Plan- Dr. Chet Edwards
b)
Review Family Handbook and Calendar- board comments