Google Docs Reference Sheet
Presentation
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Create and share word processing files, spreadsheets, and presentations.
Documents are stored online – accessible and editable from any computer
with Internet connection.
1. http://docs.google.com
2. Sign in using your Google account information
Creating Slides with Text:
1. Create New/Presentation
2. Click the Untitled text to change the title of the page
3. Enter desired text on the slide
4. Use the edit menu to change fonts, sizes, styles, add bullets, etc.
5. Pull down the Slide menu to New Slide or click the + button in the
upper left corner to create a new slide
6. Choose the desired slide layout for the new slide
7. Repeat steps 3-5 to create the new slide
Add a Slide Design:
Change Themes:
1. Format/Presentation Settings/Change Theme
2. Click to choose desired design - theme applies to all slides
3. To remove a theme, repeat step 1 and choose blank.
Change Backgrounds:
1. Format/Presentation Settings/Change Background
2. Use the screen prompts to choose a color or upload an image
3. Change of background affects this slide only - unless designated for all
slides
Add Shapes:
1. Insert/Shape and choose desired shape
2. Click and drag to position shape on the slide
3. Use the Fill Color tool to change the color of the shape
4. Insert/Text - type desired text - position within shape
Add Images:
1. Insert/Image and upload desired image
2. Click and drag it to desired location and resize as necessary
Add Video:
1. Insert/Video
2. Use provided search window to find a YouTube video
3. Click to select desired video
4. Click Select Video to insert the video on the slide
5. Move the video to the desired slide location
6. Use the controls at the bottom of the video window to start/stop,
adjust bolume, and show full-screen.
Import Slides:
1. Slides from other presentations [created in PowerPoint or Google
Docs] can be inserted into the current presentation.
2. Insert/Import Slides and follow on-screen directions to insert one or
more slides from a different presentation.
View Slides/Change Order:
1. Click a mini-slide at the left side of the screen. This views the slide.
2. Click and drag to move to a new position.
Add Speaker Notes:
1. Click View Speaker Notes in the bottom right corner of the slide.
2. Add notes in the speaker notes area. Use formatting features to
include numbering and symbol bullets.
3. Click the x button in the upper right corner to hide the speaker notes.
Presenting the Slide Show
1. Click the Start Presentation button in the upper right corner.
2. Advance through the slide show using the space bar, enter key, arrow
keys, click of the mouse, or use the icons in the lower-left corner of
the slide.
3. To view speaker notes, click View Speaker Notes in the upper-right
corner of the page.
4. To quit the slide show, press the Escape key on the keyboard.
Share Via Invitation:
1. Invite others to view and/or edit your presentation.
2. Click the Share button and select Invite People.
3. Enter desired email address(es).
4. Click To Edit or To View to designate level of permission.
5. Enter a message if desired - click Send
Share Via Publishing:
1. Click the Share button and select Publish/Embed.
2. Click the Publish Document button.
3. Share the provided URL with desired audience.
Shared-Presentation Options:
1. After receiving their invitation, collaborators and viewers can all view
the slide show at the same time.
2. Individuals can click through the slides at their own pace, or a member
of the group can take control of the slide show by clicking the Take
Control link in the upper-right corner.
3. Members can chat, using the window at the right side of the screen.
4. Only 10 members can edit the presentation at the same time;
however, up to 200 people can view it!
Print Your Presentation:
1. File/Print
2. Use the options at the right to choose a layout and show/hide
background and speaker notes.
3. Click buttons at the bottom to Print or Save as PDF.
Classroom Ideas/Activities for Google Docs
Teacher:
1. Create presentations to introduce or review new concepts.
2. Work on the same presentation both at home and at school.
3. Allow students (with Google accounts) to have a backchannel chat
while following a presentation.
4. Collaborate with other teachers to create a group presentation.
5. Collaborate with students to create a whole-class presentation. The
teacher creates a slide for each student - students then edit their own
slide.
6. Create a photo slide show and embed it in his/her blog.
Student:
1. Create a presentation for any content area.
2. Share a presentation with the teacher, allowing the teacher to check
their progress and/or edit their work.
3. Create presentations at school and then access and edit them at home
- or vice versa.
4. Collaborate with students from a different school, city, state, or
country.
5. Share a presentation with a parent or grandparent.
6. Create a presentation without having typical presentation software
installed on personal computer.