MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Chatham Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Joan Goggin Director of Student Services and Curriculum
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and
Rating: Partially Implemented
codes of conduct
Department CPR Finding: A review of the district’s student handbooks indicated that the procedures
for the discipline of students with Section 504 Accommodation Plans are not included in the code of
conduct. In addition, the elementary school code of conduct does not contain the school’s procedures
for accepting, investigating and resolving complaints alleging discrimination along with the
disciplinary measures that the school may impose if it determines that discrimination has occurred.
Narrative Description of Corrective Action: The district will review each handbook with appropriate
administrators and make corrections to include the procedures for students with Section 504
Accommodation Plans. In addition to including these procedures in handbooks at all levels, at the
elementary level the handbook will include procedures that contain accepting, investigating and
resolving complaints alleging discrimination along with disciplinary measures that the school may
impose if it has been determined that discrimination has occurred. This process will replicate process
and procedures that are implemented at the middle and high school. Discipline at the elementary school
will be determined according to what is appropriate from a developmental perspective for a Pre-K
through Grade Four building. Training in these area for all staff and students will be done in Fall 2010
and content of the training will include discipline procedures for students on 504 plans and at the
elementary school complaints and procedures for harassment will be included in the bullying training
that will be done in this school year for all faculty and students at all levels.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Paul Mangelinkx-Principal,
Corrective Action Activity: Both components
Chatham High School, Lisa Sjostrom- Principal,
of this Corrective Action involve the printing of
Chatham Middle School, Gaylene Heppe, Chatham the handbook. At the time the final report had
Elementary School, Joan Goggin, Director of
been received, handbooks had not only gone to
Student Services and Curriculum
print but also have been distributed to students
Pre-K to age 21 years of age. New handbooks
will be printed next spring and corrections will
be contained in School 2011-2012
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Evidence of Completion of the Corrective Action: Corrections will be included in all handbooks at
all levels in school year 2011-2011. Agendas and sign in sheets will be submitted in March 2011 for
training done at all levels on harassment procedures.
Description of Internal Monitoring Procedures: The Director of Student Services will meet with all
building principals to insure wording is correct in handbooks. In the case of students on 504 plans or
IEPs the principal will send copies of suspension letters to the Director of Student Services so that they
can ensure appropriate protocols were taken. District Counsel and DESE will also review in Spring
of 2011 to insure correct language is used prior to handbooks going to print. Any
procedures/complaints or harassment for students will utilize district forms and copies will be sent to
the Director of Student Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: In accordance with the one-year compliance date, the
district has not proposed a plan to correct the student handbooks and codes of conduct by the
anniversary date of August 26, 2011. Please also note that the district must train staff on procedures for
discrimination and not harassment.
Department Order of Corrective Action: The district must inform staff, students and parents of the
procedures for the discipline of students with Section 504 Accommodation Plans, which are not
included in the code of conduct. In addition, the district must inform staff, students and parents of the
elementary school about the school’s procedures for accepting, investigating and resolving complaints
alleging discrimination along with the disciplinary measures that the school may impose if it
determines that discrimination has occurred
Required Elements of Progress Report(s):
By January 27, 2011, the district must submit:
1. Evidence of staff training on procedures for the discipline of students with Section 504
Accommodation Plans. Include the dates of the training, the agenda, training materials used
and the signed attendance sheets that include staff role and building.
2. Evidence of elementary school staff training on procedures for accepting, investigating, and
resolving complaints alleging discrimination along with the disciplinary measures that the
school may impose if it determines that discrimination has occurred.
Develop an addendum to the student handbooks that includes the procedures for the discipline of
students on Section 504 Accommodation Plans and, for the elementary school, the school’s procedures
for accepting, investigating and resolving complaints alleging discrimination along with the
disciplinary measures that the school may impose if it determines that discrimination has occurred.
Submit this information by January 27, 2011, and indicate how this information was provided to
students and parents.
Progress Report Due Date(s): January 27, 2011
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Chatham Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Joan Goggin Director of Student Services and Curriculum
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
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Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
A review of district documents shows that the district does not currently have an ESL curriculum based
on the Massachusetts English Language Proficiency Benchmarks and Outcomes, but the process for
developing one is underway.
Students in the Chatham Public Schools do not receive direct ESL instruction in the amounts consistent
with recommended hours as outlined in the Department’s September 2009 guidance document:
“Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students.” For example,
documentation indicates that Beginning level students in grades K-4, who should be receiving 2.5
hours of direct ESL instruction per day, are receiving only 1.5 hours of ESL per week. Similar
inconsistencies are present across all proficiency levels.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is
clear that LEP students do not receive sheltered content instruction as no teachers have completed all
of the required categories of SEI professional development focused on the skills and knowledge
necessary for sheltering instruction, described in the Commissioner’s Memorandum of June 2004. A
few teachers have completed MELA-O training and a scattering of teachers have completed Categories
1 and 4. The district’s SEI PD plan for future Category trainings is not well-defined.
Narrative Description of Corrective Action: Curriculum based upon ELPBO:
Chatham Public Schools continues to work on an ESL curriculum based upon the Massachusetts
Language Proficiency Benchmarks and Outcomes. Curriculum work continued through the summer
with the Director of Student Services and Curriculum and the ELL teacher. Primary focus for
curriculum this year will continue in the elementary and middle school level where the highest
concentration of students is placed. ELE teacher will continue to be part of the Curriculum Council
involved in district wide revisions.
Guidance on SEI instruction and LEP students:
In response to a need to increase the amount of instruction as it is tied to MEPA results, Chatham has
increased our ELL teacher position from .6 FTE to 1.0 FTE in anticipation of student need and
schedule of time needed.
SEI training for teachers:
Chatham Public Schools has contracted with Teacher’s 21 to provide training in Category 1 and
Category IV for 24 teachers. Each level will have eight slots to place staff in training throughout the
course of school year 2010-2011. Training in both categories will be completed by March 2011.
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Title/Role of Person(s) Responsible for
Implementation: Joan Goggin Director of Student
Services
Expected Date of Completion for Each
Corrective Action Activity: Curriculum based
work for elementary and middle school should
be completed by August 2011.
SEI instruction- 1.0 FTE for ELL teacher has
been implemented for school year 2010-2011.
SEI instruction-teacher has been hired for a
1.0FTE position.
Category 1 and IV will be completed by March
2011. Because not every teacher will be trained
in this school year, training will continue into
subsequent years in the same manner.
Evidence of Completion of the Corrective Action: As the curriculum is completed it will be
posted on the school website under ELL curriculum area. Teacher has been hired and
contracted. Agendas and Attendance sheets will be submitted as evidence of training.
Description of Internal Monitoring Procedures: Curriculum:
Chatham will continue to review its curriculum to ensure its compliance with the Curriculum
Frameworks and the ELPBO. This process is on a 6 year cycle or if in the event the Frameworks are
revised. The district uses a software program TechPaths which allows for ongoing revisions and is
posted on our website.
SEI instruction and staffing:
Each year at budget time, staffing need is assessed based upon projections and student population. This
will be a basis for identifying need and allocation of resources. The Director of Student Services meets
with principals and the ELL teacher on regularly scheduled basis to discuss student needs. This will
continue.
SEI training for teachers:
By the end of school year 2010-2011, twelve (12) staff will be trained in Category One and Category
Four. This will bring our total for Category One and Four to sixteen (16) staff in each area. In April
of 2011 teachers and principals will be surveyed to determine training needs across the Category
training. Based upon the results from the survey, the district will identify areas for needed training in
school year 2011 and 2012. An action plan will be developed for a course of training which will be
scheduled for that year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposed corrective action does not
specifically address the following findings:
 Insufficient hours of ESL/ELD instruction at all levels
 Development of ESL curriculum at the high school.
The district did not propose a means of internal monitoring that will ensure that the district is providing
appropriate ESL/ELD or SEI/sheltered content to LEP students.
The district’s proposal does not address Categories 2 and 3.
Department Order of Corrective Action: Provide evidence that ESL/ELD instruction is being
provided to all LEP students at all schools. Specifically, provide the following:
 Teacher schedules indicating assignments.
 Names of teachers delivering ESL/ELD.
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
A list of all LEP students in the district, their MEPA proficiency levels, the numbers of hours
of ESL/ELD instruction that they receive, and the name of the ESL/ELD teacher.
 Five sample schedules from each school in the district supporting the hours of ESL/ELD
instruction that are evidenced on the aforementioned list.
To the extent the documentation above does not demonstrate that LEP students receive sufficient hours
of ESL/ELD instruction, provide a detailed plan that ensures that the district addresses this and is
providing sufficient ESL/ELD to all LEP students before August 26, 2011.
In order to monitor levels of ESL/ELD instruction, assign an individual (either one individual districtwide or one individual at each school) to review the schedules of all LEP students in the district on a
quarterly basis for the following:
 Sufficient levels of ESL/ELD instruction, consistent with Department guidance;
 Delivery of all ESL/ELD by appropriately licensed staff; and
 Placement in classrooms of teachers who have received training in sheltering content, and
levels of training of each teacher.
Provide the name(s) of the individual(s) and the means by which s/he or they will monitor the delivery
of ESL/ELD and sheltered content to all LEP students.
Provide a time frame for developing an of ESL curriculum at the high school.
Revise the SEI PD plan to include Categories 2 and 3.
Required Elements of Progress Report(s):
Provide status updates on the following by January 27, 2011
1) Progress toward developing K-12 ESL curriculum, at all grade levels, based on the Massachusetts
English Language Proficiency Benchmarks and Outcomes.
2) Evidence of SEI professional development training for the 2010-2011 school year, including the
following:
 Specific training dates.
 Signed attendance sheets.
Also provide the following by the January 27, 2011:
1) Copies of the LEP students’ schedules, including ESL. Indicate, as to each student, the student’s
grade level, and identified level of proficiency.
2) A list of the general/special education classroom teachers with whom LEP students have been
placed, including the initials of LEP students placed with them.
3) Evidence of the first quarterly monitoring of student schedules, as ordered above.
Provide an update on revision of the SEI PD plan to include Categories 2 and 3.
By April 8, 2011, provide the following:
1) The completed K-12 ESL curriculum, for all grade levels, based on the Massachusetts English
Language Proficiency Benchmarks and Outcomes.
2) Evidence of SEI professional development training for the 2010-2011 school year, including the
following:
 Specific training dates.
 Signed attendance sheets.
3) Evidence of the most recent quarterly monitoring of student schedules, as ordered above. Provide a
description of actions taken to remedy any non-compliance.
4) The revised SEI PD plan that includes Categories 2 and 3.
Progress Report Due Date(s): January 27, 2011 and April 8, 2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: A review of district documents shows that the district does not currently
have an ESL curriculum based on the Massachusetts English Language Proficiency Benchmarks and
Outcomes (ELPBO); therefore, ESL/ELD instruction is not based on the ELPBO at all grade levels as
required.
Narrative Description of Corrective Action: The district began the process of writing curriculum that
is based upon the ELPBO. In anticipation of this finding the process began in August 2010. The
teacher and Director of Student Services and Curriculum identified the grade levels that had the highest
concentration of students with LEP for working on curriculum.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE teacher
Corrective Action Activity: Elementary and
Middle School Curriculum will be completed in
August 2011.
Evidence of Completion of the Corrective Action: : The district will post completed curriculum and
have written document to be utilized across all grade levels
Description of Internal Monitoring Procedures: The district has an internal curriculum cycle of 6
years for review and/or dependent upon revisions for DESE. In addition the ELE teacher also
participates on curriculum council reviews and is made part of textbook adoptions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): January 27, 2011 and April 8, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: A review of student records and documentation indicate that not all
academic courses offer English language support to LEP students. As not all teachers have been
trained in sheltered English immersion, the district does not ensure that ELE students are taught to the
same academic standards and curriculum as all students and are provided with the same opportunities
to master such standards.
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Narrative Description of Corrective Action:
SEI training for teachers:
Chatham Public Schools has contracted with Teacher’s 21 to provide training in Category 1 and
Category IV for 12 teachers. Each level will have four slots to place staff in training throughout the
course of school year 2010-2011. Training in both categories will be completed by March 2011.
In April of 2011 teachers and principals will be surveyed to determine training needs across the
Category training for the future and a plan will be developed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joan Goggin
Corrective Action Activity:
Evidence of Completion of the Corrective Action: Agendas and attendance sheets will be submitted
as evidence of training. This will be done in Spring of 2011. Survey Monkey will be done in Spring
2011.
Description of Internal Monitoring Procedures: In April of 2011 teachers and principals will be
surveyed to determine training needs across the Category training, based upon that need, the district
will identify areas for needed training in school year 2011 and 2012. Based upon that plan a course of
training will be scheduled for that year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 regarding SEI professional development.
Department Order of Corrective Action: See ELE 5 regarding SEI professional development.
Required Elements of Progress Report(s): See ELE 5 regarding SEI professional development.
Progress Report Due Date(s): January 27, 2011 and April 8, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content
instruction as no teachers have completed all of the required categories of SEI professional
development focused on the skills and knowledge necessary for sheltering instruction, described in the
Commissioner’s Memorandum of June 2004. A few teachers have completed MELA-O training and a
scattering of teachers have completed Categories 1 and 4. The district’s SEI PD plan for future
Category trainings is not well-defined.
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): January 27, 2011 and April 8, 2011
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Disapproved