National Contract Management Association
Chapter Annual Report
for Program Year 2006 - 2007
Northeast Indiana #116
Executive Summary
The Northeast Indiana Chapter had a successful 2006-07 program year. The chapter provided more than 9
hours of continuous learning activities for its members this year. The largest event was the May
presentation on Subcontract Management held 5/24/07, with 34 attendees.
The Chapter enthusiastically supported Toys for Tots for the seventh year in a row at the November
meeting as well as supporting the local food bank during our October meeting.
The Chapter Supported World Congress by providing two speakers (Jim Kirlin and Po Collins), and
Cheryl Nichols and Dan Batt attended as well.
Financially, the chapter recorded a net gain this year the chapter remains fiscally sound with $10,102 in
the bank before the pending chapter rebate. The chapter’s financial reports and audit were completed on
schedule, and are attached to this report.
The chapter’s main challenge continues to be finding volunteers to serve on the Leadership Team. The
chapter struggled to round out the Leadership Team. The small size of this years Leadership Team
limited the number of events the chapter hosted.
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Chapter Annual Report
<Northeast Indiana>
<Program Year 05-06>
Objective 1: Describe how the chapter provided value to its members during the reporting
period. List programs, products and services provided, including the dates of the activities
and the participants.
Date
9/21/06
Program Title, Description, Hours
Federal Money Spent in Indiana, 1 hour
Type*
Education
Attendance
24 members
10/18/06
Education
22 members
11/30/06
Audio Seminar Buy American Act and Berry
Amendment, 1.5 hour. – Harvest Food Bank
Internet Safety, 1 hour – Toys for Tots
Award
27 members
1/25/07
Supplier Relationship Management, 1 hour
Education
23 members
2/22/07
3/20/07
Why Money Matters – Small Business, 1 hour
Spend Analysis, 1 hour
Education
Award
25 members
21 members
4/22/07 –
4/25/07
4/19/07
World Congress – Chapter supported World
Congress four members attended
Subcontract Management, 1 hour
Education
4 Members
Education
33 members
5/24/07
FAR Part 45 Update – Government Property, 1
hour
Member Appreciation Meeting, 1 hour
Education
34 members
Education
32 members
6/20/07
* Types of activities: Education, Certification, Networking, Award, Scholarship, University Outreach.
Education programs include workshops, seminars, conferences, symposia, colloquia, and chapter
membership meetings (that include content related to the contract management profession).
Advocacy includes activities and information that serve to publicize the contract management
profession, communicated through any media (presentations, letters, newsletters, email,
websites).
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Chapter Annual Report
<Northeast Indiana>
<Program Year 05-06>
Objective 2: Describe how the chapter connected NCMA and members. This includes
promoting NCMA in the local community, promoting national programs and initiatives
with the chapter and the community, and the contributions or accomplishments of
individual members outside of the chapter’s programs.
Examples
 The chapter published three newsletters, which included informative articles on the
profession as well as two or more monthly e-mail notifications.
 The chapter maintained a website www.ncmachapter.org /NortheastIndiana/default.aspx that
included announcements, a point of contacts list, newsletters and job postings,
 The chapter was represented at World Congress by four members (two speakers-Jim Kirlin,
Po Collins and two other attendees).
 Chapter President Mark Pearsall attended the February Mid Year conference in Florida
 The chapter initiated activities to sponsor and support the establishment of a local student
chapter
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Chapter Annual Report
<Northeast Indiana>
<Program Year 05-06>
Objective 3: Describe how the chapter operated effectively.
1. Planning.
 The chapter conducted a team building and kickoff meeting in August, at which time the annual
plan was developed, chapter records were transferred, and new volunteers were provided
guidance on their duties and responsibilities.
 The chapter published an Annual Plan on 31 August, 2006. It included membership recruitment
and retention goals and plans, listed target organizations for membership, and listed the programs
and services the chapter would provide during the year.
2. Governance.
 The chapter conducted board meetings throughout the program year.
 The chapter conducted elections in May 2007 to fill officer and board positions for next program
year. The list of chapter volunteers for 2006-07 is attached.
3. Operations.
 The chapter maintained a website to facilitate communications with the membership
4. Financial Management.
 The chapter treasurer completed monthly financial statements and provided them to the board for
in the fiscal period.
 The chapter annual financial report for FY 2006-07 dated August, 2007 is attached.
 The chapter annual audit for FY 2006-07 dated August, 2007 is attached. No significant findings
were reported.
5. Leader Development.
 The chapter recruited two new leaders for next year’s team during the program year.
 The chapter president-elect attended a mid-year leadership conference.
6. National involvement.
 The chapter president voted in the national elections in March 2007.
 Chapter members Po Collins and Mark Pearsall participated in national committees.
 Chapter members Jim Kirlin and Po Collins were Speakers at the World Congress in April 2007,
two other chapter members attended.
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Chapter Annual Report
<Northeast Indiana>
<Program Year 05-06>
Attachments:
1. Financial Report for PY 06-07
2. Financial Audit for PY06-07
3. Volunteer roster for PY 06-07
Submission:
The Chapter Annual Report with attachments is due by August 31, 2007. The annual
membership rebate check will be issued to your chapter upon receipt of the Annual Report.
Instructions
Email report and attachments to chapterrelations@ncmahq.org
OR
Mail to:
NCMA Chapter Relations
8260 Greensboro Drive
Suite 200
McLean, VA 22102
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