September 23, 2015
Minutes of the Agenda Committee meeting1, September 22, 2015,
4:30-5:30 p.m., Board Conference Room
Meeting convened at 4:35 p.m.
Present: Adelita Grijalva, Kristel Foster, H. T. Sanchez, Julie Tolleson,
Sylvia Lovegreen and Mary Alice Wallace. Alexis Huichochea was present
in the audience.
Discussion of Governing Board Meetings
- The next meeting of the Agenda Committee will be Thursday,
October 22, 2015, 3:30 p.m. (Review agenda for the November 10
board meeting and other requests and pending matters)
- At the September 29 Special meeting, an Action item will be on the
agenda to schedule a Special Board meeting on October 6 to begin at
5:00 p.m. in the Board Room at 1010, and to eliminate the Special
Board meeting scheduled for October 27, 2015. Items scheduled for
the October 27 meeting will be moved to either October 20 or
November 10.
Discussion of Governing Board Meeting Agendas
September 29 Special Board Meeting
- There will be no Executive Session. Meeting will begin at 6:00 p.m.
and will be held in the Multipurpose Room at Duffy.
- Add the Action item to schedule a Special Board meeting on October
6 and eliminate the Special Board meeting scheduled for October 27.
- There will be a 20-minute Call to the Audience at this meeting.
October 6, 2015 Special Board Meeting (to be scheduled by Board vote
on September 29)
- There will be no Executive Session. Meeting will begin at 5:00 p.m.
and be in the Board Room at 1010.
- A budget update for 2015-2016 will be included in the Action agenda
item on the Annual Finance Report for FY 2014-2015. Mary Alice
will advise Karla.
- There will be a 20-minute Call to the Audience at this meeting.
October 20, 2015 Regular Board Meeting
- Meeting will begin at 4:30 p.m. for Executive Session, reconvening in
open at 5:00 p.m. due to the length of the agenda. The meeting will
be held in the Multipurpose Room at Duffy.
- Add Study/Action item on Fisher-Mendoza (tentatively). Legal will
provide BAI. Mary Alice will advise Julie.
- Add Study item on Governing Board Policy KHC –
Distribution/Display of Promotional Materials – Requested by Board
Member Mark Stegeman. Mary Alice will advise Mark.
- Move Information item from October 27 meeting – Governing Board
Policy IKF – Graduation Requirements (revision) – Requested by
Board President Adelita Grijalva. Mary Alice will advise Abel
Morado.
October 27, 2015 Special Board Meeting (to be eliminated by Board
vote on September 29
- FY 2015-2016 Budget Update – will be included in October 6
presentation
- Update on the Synergy Student Information System (SSIS) – moved
to November 10
- Update on Superintendent’s Goals for 2015-2016 – Finance – moved
to November 10
- Update on Board Policy and Statute Restrictions concerning Ethical
Conduct and use of District Resources to Influence the Outcome of
Elections – Does not require an agenda item. Julie Tolleson will send
a reminder to all Staff concerning restricted activities during elections.
- Governing Board Policy IKF – Graduation Requirements (revision) –
Requested by Board President Adelita Grijalva – moved to October 20
November 10, 2015 Regular Board Meeting
- Move Information item from October 27 meeting – Update on the
Synergy Student Information System (SSIS). Mary Alice will advise
Scott Morrison/Andrew Agnew.
- Move Information item from October 27 meeting – Update on
Superintendent’s Goals for 2015-2016 – Finance Mary Alice will
advise Karla Soto/Renee Weatherless.
- Add Information item being prepared by Dr. Morado on update on
discipline matters, to include an update on Restorative Practices
requested by Board President Adelita Grijalva. Mary Alice will
advise Abel Morado.
- Add Study item – Governing Board Policy JJE – Student FundRaising Activities (revision) – Requested by Board Member Mike
Hicks, with accompanying Regulation JJE-R. Mary Alice will advise
Mike and request an agenda item on the requested revision.
Current policy and regulation will be sent to him. Julie is
checking to see if there are relevant ASBA policies.
- Add Study item – Revision of Charters for the Audit Committee and
the Employee Benefits Trust Board – Requested by Board Member
Cam Juarez (for the purpose of making Board representatives ExOfficio rather than voting members). Item will be prepared by
Legal. Mary Alice will advise Julie.
To be Agendized
None.
Pending Items (changes or adjustments; other items remain as listed)
None.
Miscellaneous
None
Meeting adjourned at 5:05 p.m.
Next Agenda Committee meeting: Thursday, October 22, 2015, 3:30
p.m.
In accordance with Board Policy BEDBA – Board Meeting Agenda Preparation, agenda items may be
added or removed by the Superintendent between the time the Agenda Committee meets and agendas are
finalized for board meetings.
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AgendaUpdate\Minutes of Agenda Committee 9-22-15