YUL Manuscript Cataloging Documentation Development
Minutes
May 3, 2004
Present: Toby Appel, Richard Boursy, Nancy Lyon, Martha Smalley, Karen Spicher
Absent: Joan Swanekamp, Jae Rossman
Minutes recorded by: Karen Spicher
The Bibliographic Record
Add to the end of History tab definition: “System supplied”.
The Marc Format for Holdings Record
“General Information”
Revision:
Delete paragraph beginning, “New mfhd records are created by use of templates…” .
Add a link to a new section on template creation.
“MARC tab: fixed fields. System supplied: do not edit.”
“Bib Title(s) Tab: … System supplied.”
“History Tab: … System supplied.”
“Creating and Editing Mfhd Records”
Brbl: Assigns uncat call number at time of accession. This call number changes when
materials are cataloged, and old call number may be recorded in a nonpublic note field.
Records oversize and other special storage locations following call number in |i.
Div: Assigns call number at time of accession, and does not change call number.
Mss/Archs: Assigns call number at time of accession, and does not change call number.
Uses inhouse locator database for recording special storage locations.
Mus: Generally does not use nonpublic or public note fields. Uses LSF barcoding for
recording special storage locations.
Revision:
Add call number examples from other repositories.
“Linkage Number (014) … This field will not appear in records created in Voyager.”
“Location (852)”: Delete last sentence in 1st indicator, beginning “All BRBL…”
|i examples: delete section beginning “If everything represented by the call number…”
and examples following this.
|2 Access Method: Delete “and is required for all manuscript records”.
“Saving Mfhd Records:
OK as is.
“Changing Call Numbers”
Delete this section.
“Multiple Call Numbers for a Single Collection”
Revision:
First paragraph ok as is. Delete rest of section.
Add examples from Brbl and Music (eg Virgil Thomson Papers).
“Deleting a Mfhd Record:
Edit per similar section in The Bibliographic Record”
“Notes on Use by Rare Book Catalogers”
Delete this section.
“The Item Record”
Delete this section. Nancy will draft a separate chapter.
Appendices
We briefly discussed possible new appendices:
Call numbers, including a list of major call number sequences in use for manuscripts,
how to formulate new sequences, and how to make these unique
Requirements for preliminary records
Requirement for microfilm records
At our next meeting, May 17, we will discuss “The Authority Record” and possibly
begin Appendices.