GUIDELINES FOR THIRD PARTY EVENTS & FUNDRAISING
SafeHaven Humane Society is pleased to be selected as the beneficiary of financial support from special
fundraising programs, events or projects by generous individuals, groups and organizations. In order to ensure
that all proposed fundraising events or appeals to the general public are registered and authorized, we have the
following requirements.
1. Event or promotion should be compatible with the mission and promote the appropriate image of SafeHaven
Humane Society.
2. Fundraising event or appeal organizers/sponsors must complete and submit an application for review at least
four (4) weeks prior to the fundraising event or appeal’s start date. All fundraising events/promotions for the
benefit of SafeHaven Humane Society require advance permission from SafeHaven Humane Society.
3. SafeHaven Humane Society must be consulted before any businesses, corporations, foundations or
individuals are approached for support of the event/promotion. SafeHaven Humane Society needs to be
informed and involved to ensure the solicitation is appropriate, coordinated, and to prevent incidents of
simultaneous asks of the same vendor.
4. The fundraising event or appeal organizer/sponsor agrees to obtain all required permits and licenses. Event or
promotion must comply with all relevant laws. The fundraising event or appeal must have no conflict with
government regulations or licensing. It is the organizer’s responsibility to ensure the event or appeal is legal
under Oregon law.
5. It is important that the SafeHaven Humane Society name and logo be used correctly and spelled properly.
Neither may be used until approval has been granted to the event organizer. If approved, always refer to the
organization as SafeHaven Humane Society. SafeHaven Humane Society's Marketing & Communications
Department must review and approve all promotional materials that include the SafeHaven logo or name
(including press releases, public service announcements, scripts, poster, invitations, etc.) before they are issued.
Allow three (3) working days for review of all promotional materials.
6. The sponsors/event organizers agree to indemnify and hold harmless SafeHaven Humane Society to include
all its directors and employees from any and all claims and liabilities in any way related to the event/promotion.
7. The public must be fully informed regarding the amount that will actually be donated to SafeHaven Humane
Society and what amount, if any, is tax deductible.
8. Due to the large number of third-party events organized on behalf of SafeHaven Humane Society, SafeHaven
assumes no responsibility for planning or promotion of the fundraising event. We will support promotional
efforts by including information on our website, social media, newsletter, etc. if promotional materials are
shared in a timely manner.
9. SafeHaven Humane Society is unable to provide mailing lists, pay for any costs associated with the event or
ensure attendance at the event.
10. Please advise SafeHaven Humane Society of any changes in your event/promotion.
11. Within thirty (30) days of the completion of the scheduled promotion or before December 31st of the
current calendar year, all net proceeds will be delivered to the SafeHaven Humane Society.
Date Submitted: ________________
APPLICATION FOR FUNDRAISING EVENT
In order to ensure that all proposed fundraising events or appeals to the general public are registered and
authorized, we require the following information. SafeHaven Humane Society will evaluate each application for
fundraising potential, community impact, and alignment with SafeHaven Humane Society's current initiatives
and goals. We retain the right to refuse any proposed event or appeal.
CONTACT INFORMATION
Name of organization:
Contact:
Address:
City/State/Zip:
Phone:
Fax:
Email:
Website:
EVENT/FUNDRAISER INFORMATION
Name of event/fundraiser/promotion:
Description of promotion:
Location(s):
Date(s) and time(s):
Fund/Area that promotion will support:
Method/s of generating revenue, including fees and sponsorships (i.e. admission, donations, ticket sales,
pledges):
If generating through ticket sales/admissions, please indicate what percentage will be donated:
Anticipated event revenue:
When do you anticipate sending net proceeds to SafeHaven Humane Society:
Who is your target audience:
What do you require from SafeHaven Humane Society to make this event possible or successful:
How often will this event occur (i.e. annually, single event, on-going):
MARKETING / PROMOTIONS
Are there sponsors tied to this event (i.e. corporate, media partners)? If yes, please list:
Will you need to use the SafeHaven Humane Society logo?
If yes, how will you utilize the logo:
What methods of public outreach are you planning to use (i.e. public relations, advertising, TV, print, outdoor,
flyers, mailers, website):
Until permission has been granted by SafeHaven Humane Society, contributions may not be solicited in its
name.
I have read and agree to follow the attached Third-Party Events and Fundraising Guidelines. Information
provided on this form is correct and accurately describes the event/promotion.
Signature:
Date:
Thank you for your support of SafeHaven Humane Society!
Please return your completed form to:
Marketing Communications Office
SafeHaven Humane Society
32220 Old Hwy 34
Tangent, OR 97389
marketing@safehavenhumane.com