University examinations taken at locations other than Bradford
Policy, Fees and Application Guidelines 2015/16
Policy
1. The University expects all students to take formal examinations here in
Bradford. Occasionally circumstances beyond one’s control prevent
students from returning to Bradford at the time that the examinations are
scheduled to take their examinations here due to medical or other
extenuating circumstances.
2. The University has developed a policy for such circumstances to enable
students to apply for approval to undertake University examinations
(normally supplementary) away from the University campus, either in other
UK locations or overseas in their home country.
3. The University’s policy is that students will only be granted permission to
take University examinations at a location other than Bradford due to the
following extenuating circumstances,
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serious illness of the student concerned;
serious illness of a close relative;
death of a close relative;
visa expiry.
4. Circumstances such as holidays, paid employment, financial hardship
and/or the inconvenience of returning to Bradford before the start of a new
academic session are not regarded as acceptable reasons for taking
University examinations away from Bradford.
5. Arrangements for taking examinations at a location other than Bradford
are co-ordinated by the central Exams Office. Students should discuss
any potential problem with attending examinations at Bradford with their
academic Faculties in the first instance so that further advice and/or
support may be provided.
6. Students will normally be expected to take University examinations at a
British Council Office http://www.britishcouncil.org/ in their home country or
at a recognised institution of further or higher education.
7. Students will only be permitted to take examinations at locations other
than Bradford if the University can obtain satisfactory assurance that the
host will ensure that the relevant University of Bradford regulations will be
observed.
8. Any University examination taken at another location other than Bradford
should normally take place at the same time as the examination in
Bradford. If this is impossible (e.g. due to time differences), before an
application can be approved, alternative arrangements acceptable to the
University must be in place.
9. Academic Faculties may be required to produce a different examination
question paper as part of any alternative arrangements that are put in
place in order to safeguard the security and integrity of the examination.
10. Normal University guidelines and regulations on the conduct and
invigilation of examinations also apply to examinations taken outside
Bradford. See: http://www.bradford.ac.uk/exams/invigilation/regulationson-invigilation/
11 The University reserves the right to decline a student’s application if it is
deemed that there is insufficient evidence of extenuating circumstance or
time required to make satisfactory arrangements before the examination
start date.
Exchange students/study abroad programmes
12. Exchange students who are required to return to their course of study at
their home institution and/or home students who are going abroad to start
a period of study in a host institution do not need to apply for approval to
sit University examinations at a location other than Bradford. Such
students should discuss any potential problem with attending examinations
at Bradford with their academic Faculties in the first instance so that
further advice and/or support may be provided.
13. Exchange students and/or home students who are going abroad to start a
period of study in a host institution who obtain approval to take their
examinations at a location other than Bradford will not normally be
charged by the University for this examination service. However a local
fee charged by the host institution may still apply.
14. Academic Faculties should notify the Exams Office of all exchange
students and/or home students who are going abroad to start a period of
study in a host institution at the start of the academic year and supply full
details of these students and any examination that they will be expected to
take.
Fees
15. Costs incurred for the administration required to arrange this examination
service is paid by the student. Current fees are £85 per examination. This
charge is payable to the University after the examination has been taken
by the candidate.
16. In addition to the University’s fees, the host institutions (British Councils)
also charge students a local fee for the examination services they provide.
These range from £17 to over £70 per examination. This charge is payable
before the examination is taken by the candidate.
17 Students who, without prior notice, fail to attend University examinations
after arrangements have been made for them to take their examinations
away from Bradford will be charged the full fee by the University.
Application Guidelines
18. Students must make their application by email exams@bradford.ac.uk
addressed to the University’s Exams Officer without delay as soon as
examinations are known and by no later than 12:00 noon (GMT) on the
deadline date for approval by the University’s appropriate review panel or
representative acting under delegated authority.
19. Applications received after the deadline closing date will NOT be
processed and students will have to discuss their situation with their
academic Faculties
20.
a)
Students must supply the following information as part of the
application process by completing the Application Request Form
available on the Exams Office website at
http://www.bradford.ac.uk/exams/examinations-at-locations-other-thanbradford/
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Full name, course of study and UB Number;
Contact details – email address
The module code(s) and title(s) of the examination(s) requested to
be taken away from Bradford
The Country requested to host the examination(s)
The location of the British Council or recognised institution
http://www.britishcouncil.org/
b)
Students must also provide the following documentary evidence
as appropriate in English as part of the application process
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Medical report from a doctor or hospital consultant
Death certificate of close relative
Photographic image of passport showing visa expiry date
21 The University’s Exams Officer will notify the student of the decision of the
review panel (approved or not) and provide further details as appropriate
by no later than three working days after the deadline closing date and will
also inform the relevant academic Faculties of approved applications.
22. The Exams Office will contact the host institution on behalf of the
candidate in the first instance to request the examination service and
provide details of the candidate(s) and examination(s) in question.
23. Following University approval for a student to take examinations at a
location other than Bradford due to extenuating circumstances it is the
responsibility of the student to contact the host institution without delay to
discuss the financial and practical arrangements.
Correspondence should be addressed to:
The Exams Officer
Room E71
University of Bradford
Richmond Building
BRADFORD
W Yorks
BD7 1DP
ENGLAND
tel: (+44) (0)1274 233030
email: exams@bradford.ac.uk
http://www.bradford.ac.uk/exams/examinations-at-locations-other-thanbradford/
Deadline
Monday 7 December 2015
Wednesday 30 March 2016
Wednesday 13 July 2016
Examination period
4 – 15 January 2016
3 – 17 May 2016
25 July - 5 August 2016
Final version approved 18 November 2015