REQUEST FOR PROJECT PREPARATION GRANT (PPG)
PROJECT TYPE: Full-sized Project
THE GEF TRUST FUND
Submission date: 15 January 2010
GEF PROJECT ID1: 3990
GEF AGENCY PROJECT ID:
COUNTRY(IES): Albania, Algeria, Bosnia and Herzegovina, Croatia, Egypt, Libya, Morocco,
Montenegro, Syria and Tunisia. The Palestinian Authority also participates.
PROJECT TITLE: Integration of climatic variability and change into national strategies to implement the
ICZM Protocol in the Mediterranean.
GEF AGENCY(IES): UNEP, (select), (select)
OTHER EXECUTING PARTNER(S): UNEP Coordinating Unit for the Mediterranean Action Plan
(UNEP/MAP), MAP’s Regional Activity Centers (RACs): Priority Actions Programme (PAP/RAC) and
Blue Plan (BP/RAC); and Global Water Partnership - Mediterranean (GWP-Med).
GEF FOCAL AREA(s): International Waters
GEF-4 STRATEGIC PROGRAM(s): SP1, SP3
NAME OF PARENT/PROGRAM/UMBRELLA PROJECT (if applicable): Mediterranean Sustainable
Development Program, (“Sustainable Med”)
A.
PROJECT PREPARATION TIMEFRAME
Start date of PPG
Completion date of PPG
02/01/10
02/01/11
B. PAST PROJECT PREPARATION ACTIVITIES ($)
List of Past Project
Preparation Activities
Output of the
Activities
Project
Preparation Amount (a)
Total Project Preparation Financing
0
Co-financing (b)
Total
c=a+b
0
0
C. PROPOSED PROJECT PREPARATION ACTIVITIES ($)
Describe the PPG activities and justifications:
A project preparation phase is required to consult with all stakeholders, analyze latest results of programmes
and initiatives and develop together with countries and partners, the most targeted and cost effective activities
to ensure that data and capacity gaps are met to increase ability for climate change and variability and
demonstrate the benefits of incorporation of climate variability issues into Integrated Coastal Zone
Management (ICZM). Through stakeholder consultation the project preparation phase will enable the
development of the full project document, annexes and Request for CEO Endorsement. Specifically the
following activities will be undertaken:
1. PPG Project Coordination arrangement. The PPG coordination will utilize the coordination and
management of the GEF approved Strategic Partnership for the Mediterranean Large Marine
Ecosystem – UNEP regional component (SPMS), and will be closely coordinated with the WB
“Sustainable Med” programme with their coordination unit in Marseilles. UNEP/MAP will lead the
1
Project ID number will be assigned by GEFSEC. If PIF has already been submitted, please use the same ID number as PIF.
1
2.
3.
4.
PPG phase, supported by the project management unit of the SPMS in Athens and consultants. On a
national level, coordination will be established with National Communication teams, ICZM teams,
national institutions, NGOs, private sector etc, with national meetings held where required during the
PPG phase and activities agreed for the full scale project concerning national level coordination and
stakeholder involvement, the identification of existing policy and technological tools and options, as
well as best practices, and gaps. The PPG Steering Committee (SC) will comprise of the same
members as the SPMS Steering Committee, with additional experts invited and potential co-financers.
One meeting will be held in conjunction with the 1st SC meeting of the SPMS, between month 1-3 of
the PPG phase2, with the aim to agree on PPG activities, roles and responsibilities and work-plan. A
second SC meeting will be held between month 8 and 11 of the PPG phase to present, discuss and
agree on all activities defined for the full-scale project.
Preliminary analysis and development of activities for the Regional Database and Programme to
monitor climate variability impacts, and integration into ICZM monitoring. During the PPG
phase a preliminary analysis of indicators for climate variability will be undertaken (led by BP/RAC)3,
to be followed by an analysis on the data available to monitor climate change and variability in the
Mediterranean, and gaps identified for development into activities for the full scale project. Key
vulnerable areas at risk to climate variability will be agreed upon in national and regional
consultations. Gaps in capacity in national and regional institutions will be identified and developed
into a capacity building programme (see under component 3 below). A detailed stakeholder
involvement plan will be developed for the full scale project and a communication strategy to
compliment and utilize the communication strategy for the SPMS.
Activities and partnerships developed for the assessment of vulnerability and impacts scenarios
of the Mediterranean coastal zone to Climate change and variability. Activities will be developed
based on research and assessments undertaken by the project partners (MAP, BP/RAC, PAP/RAC and
GWP-Med) in the region as well as other organizations and programmes, in particular the MedClivar 4
programme and CIRCE5, as well as consultations with national stakeholders meetings. For analysis of
modeling data and agreement on modeling requirements during the full scale project, partnership will
be established with a relevant organization(s).6 A capacity building and training programme will be
developed for the full scale project, ensuring countries have the capacity and tools to monitor climate
indicators, run appropriate models and analyze their results. Also activities will be developed and
agreed for the analysis of economic costs of climate change and variability and variability impacts in
key areas identified.
Regional Partnership, stakeholder involvement, sharing of tools and methods and awareness
raising. UNEP/MAP during the PPG phase will make the preliminary actions to establish a regional
partnership for addressing climate variability and change in the Mediterranean, involving other
projects, and organizations, and bringing in the experiences from other programmes and projects from
beyond the region. Coordination will be established with other regional and national initiatives (GEF
and non-GEF) and partnership’s will be sought with potential co-financiers at both regional and
national level. As part of the Communication strategy, there will be a focus on community awareness
raising and potential tools to be used for the full-scale project. This will utilize the Communication
Strategy of the SPMS and the work coordinated under the WB “Sustainable Med” programme. The
programme on the training of technical tools and options, modeling and technologies available for
climate change and variability will utilize existing regional organization including the project partners
mentioned, the WB, EC and other centers to be defined (i.e. the U.K. Meteorological office).
Activities for the strengthening of existing (or new) centers of excellence for climate change and
variability will be developed and agreed.
2
Assuming the 1st Steering Committee meeting of the SPMS will be conducted between July and September 2009.
Based on Impacts of Europe's changing climate — 2008 indicator-based assessment Joint European Environment Agency
(EEA), European Commissions Joint Research Centre (JRC) and World Health Organization (WHO).
4 Mediterranean Climate Variability and Predictability
5 CIRCE Integrated Project - Climate Change and Impact Research: the Mediterranean Environment
6 Preliminary informal agreement has been established with the United Kingdom Meteorological Office to provide as cofinancing for the project their models, specifically adapted for climate change and variability in the Mediterranean.
3
2
Based on the above activities, UNEP will prepare and submit the Request for CEO Endorsement and Full
UNEP Project Document. This will include: Baseline Analysis, Project Strategies specifying Objective,
Outcomes, Outputs and Activities, Coordination mechanisms with other initiatives, regional and national
initiatives, Work-plan and Budget, M&E Plan, Stakeholders Involvement Plan, co-financing letters and
responses to reviews from GEF Secretariat and Council, STAP and GEF Implementing Agencies
Project
List of Proposed
Output of the PPG Activities
CoTotal
Preparation
financing
Project Preparation
c=a+b
Amount
(a)
(b)
Activities
1. PPG Project regional PPG Regional and National Coordination:
76,000
80,000
156,000
 PPG work-plan developed and approved by
and national
UNEP;
Coordination
2. Preliminary analysis
and development of
activities for the
Regional Database and
Programme to monitor
climate change and
variability and
variability impacts, and
integration into ICZM
monitoring.
3. Activities and
partnerships developed
for the assessment of
vulnerability and
impacts scenarios of the
Mediterranean coastal
zone to Climate change
and variability
 International and national consultants
support aspects of project development
through UNEP/MAP;
 Coordination mechanism established at
national level with National Communication
teams, ICZM teams, national institutions,
NGO’s, private sector etc –one national
meeting held per country;

Steering Committee Meeting (consisting of
participating countries, UNEP, EAs and
potential co-financiers) convened for the
following objectives:
• Presentation and agreement on all results
of the project preparation process and
activities agreed for the full scale project;
• Appraisal and endorsement of the full
agency project documents (clearly defined
project goal, outcomes, outputs and
detailed activities, sub-project documents
for demonstration projects, stakeholder
involvement plan, M&E plan and
indicators, project governance structures,
TORs for project staff, consultants national
institutions etc) for the full scale project;
and
• Approval of the financial report presented
by an EA for PPG fund

Preliminary analysis of indicators for
climate change and climate variability and
ICZM;

Preliminary analysis of Mediterranean
data available and gaps;

Preliminary analysis of capacity gaps
required to monitor and track climate change
and variability and variability impacts and
support models;

Stakeholder Involvement Plan developed
for full scale project;

Communication Strategy developed for
full scale project

Analysis of existing model data and
assessments available,

Consultation and agreement on the key
requirements in terms of detailed modeling
and assessments of vulnerable sites to climate
change and variability and variability and
issues such as reduction of fresh-water quality
and quantity, marine water quality
(acidification), coastal erosion, loss of critical
30,000
40,000
70,000
30,000
35,000
65,000
3
4. Regional Partnership,
stakeholder
involvement, sharing of
tools and methods and
awareness raising
5. Submission and
Approval of Full
project
habitats, and vulnerability to extreme events;

Partnerships defined and agreed with
meteorological centers/organizations for the
application of modeling and assessments;

National and regional level training
programme in modeling and analysis
developed for full-size project; and

Methodology and activities developed
and agreed for the analysis of economic costs
of climate change and variability impacts.

Network and coordination channels
established with other adaptation initiatives on
a regional and global level (i.e. WB and EC,
policy development initiatives and
organizations, meteorological offices etc)

Coordination with other regional and
national initiatives (GEF and non-GEF)
established via appropriate national or regional
channels;

Partnership established with potential cofinanciers at both regional and national level;

Development of training programme on
policy and technical tools and options,
modeling and technologies available for
climate change and variability;

Activities defined for Mediterranean
Platform of exchange experiences and best
practices; and

Activities defined for the strengthening
of existing centers of excellence on climate
change and variability.

Harmonization of activities with the
UNEP/MAP framework on climate change
adaptation under development.

Request for CEO Endorsement and
UNEP Full Project Document developed;

Project Appraisal Committee meeting
convened and Project Documents endorsed;

Full Project Documents and Annexes
(including STAP Review) finalized and
cleared by UNEP;

All required documentation submitted to
GEF Sec for endorsement; and

GEF comments adequately addressed,
endorsement secured
Total Project Preparation Financing
20,000
25,000
45,000
0
0
0
156,000
180,000
336,000
D. FINANCING PLAN SUMMARY FOR PROJECT PREPARATION GRANT: ($)
Project Preparation
GEF financing
Co-financing
156,000
180,000
336,000
Total
E. PPG
Agency Fee
15,600
15,600
REQUESTED BY AGENCY(IES), FOCAL AREA(S) AND COUNTRY(IES) 1
GEF
Focal Area
Country Name/
(in $)
4
Agency
Agency
Fee (b)
Global
PPG (a)
UNEP
International Waters Regional Mediterranean
(select)
(select)
(select)
(select)
(select)
(select)
(select)
(select)
(select)
(select)
Total PPG Requested
1
Total
c=a+b
156,000
15,600
171,600
156,000
15,600
171,600
No need to provide information for this table if it is a single focal area, single country and single GEF Agency project.
F. PPG BUDGET REQUEST
Cost Items
Local consultants *
International consultants*
Travel
Office facilities, equipment,
vehicles, personnel, and
communications
Miscellaneous
Total PPG Budget
Total Estimated
Person Weeks for
GEF Grant (PW)
25
32
GEF ($)
Co-financing ($)
Total ($)
25,000
96,000
35,000
0
10,000
10,000
60,000
80,000
35,000
106,000
95,000
80,000
0
156,000
20,000
180,000
20,000
336,000
* the Annex A for Consultant cost details should be prepared first before completing this table.
5
G. GEF AGENCY(IES) CERTIFICATION
This request has been prepared in accordance with GEF policies and procedures and meets the GEF
criteria for project identification and preparation.
Agency
Coordinator,
Agency name
Maryam
Niamir-Fuller
Director,
DGEF
UNEP
GEF Agency
Coordinator
Signature
Date
(Month, day,
year)
11/20/2009
Project
Contact
Person
Kelly
West
Telephone
+452 42
264 2422
Email Address
Kelly.West@unep.org
6
Annex A
Consultants Financed by the Project Preparation Grant (PPG)
Position / Titles
$/
Person Week1
Estimated
PWs2
Tasks to be performed
1,000
25
Consultants to develop project activities at
the national level. To include:

Ensure that project activities link to
ongoing national planning, National
Communications, ICZM activities and
other projects and initiatives

Ensure that latest assessments and
results are included from institutions,
projects and programmes;

Involve all stakeholders at the national
level and participate in national workshops,
i.e. national Communications and ICZM
meetings;

Identification of capacity and
knowledge gaps and best practices
Project Coordinator
3,000
20
Climate Variability,
coastal zone and
stakeholder expert(s)
3,000
12
Coordinate all activities for the PPG phase
Specific duties include but not limited to:
 Responsible for the overall coordination
of the preparatory activities, including the
development of PPG work plan to be
approved by UNEP to ensure the timely
completion of the PPG activities.
 Ensure the high quality of all
documents/reports produced during the
PPG phase to be submitted to UNEP;
 Develop all TOR’s for the project;
 Development of Request for CEO
Endorsement and Full Project Documents,
(includes: Baseline Analysis, Project
Strategies specifying Objective, Outcomes,
Outputs and Activities, Coordination
mechanisms with other initiatives, regional
and national initiatives, Work-plan and
Budget, M&E Plan, Stakeholders
Involvement Plan and co-financing letters)
 Finalization of Full Project Documents
and Annexes (including responses to GEF,
UNEP, and STAP Review).
 Organize, participate and report to the
PPG Steering Committee meeting.
 To prepare an assessment that ensures
all latest climate variability assessments,
data are considered in the development of
the project proposal, and that the activities
Local
National Consultants for
development of national
level activities (between 2
and 4 national consultants)
International
7
are harmonized with the UNEP/MAP
framework on climate change adaptation
and;
 Work with national focal points and
national experts to development an
assessment of capacity and knowledge
requirements for the project.
1
2
Or person month, if applicable. Please indicate clearly.
Provide weeks or months as appropriate that corresponds to the rate provided in the previous column.
8