Type 4 tasks (not cleaned / committee disbanded)
Verifying Information
263 REF Assist interlibrary loan staff
569 AQ Bibliographic searching
570 AQ Confirm ordering information
572 AQ Determine orders to be claimed/cancelled
575 AQ Match incoming items to invoices
579 AQ Search and order replacements
580 AQ Search & order RUSH, SuperService titles
584 AQ Verify item as library order
590 AV Review collections & files to ensure accuracy
593 BD Check journal lists for holdings
598 BD Document bindery errors
600 BD Identify incomplete volumes
609 BD Revise (paperwork?) and prepare for packing
610 BD Search documents in InfoLinks
614 BD Track indexes and errata slips for binding
617 BD Verify incoming shipment
618 BD Verify duplicates
619 BD Verify vendor code
674 CA Search music reference materials
680 CA Verify blind authority references
681 CA Verify classification numbers
690 CR Assign carrel ID numbers
695 CR Create lists of items to search for
714 CR Maintain correct mail addresses
717 CR Monitor copyright compliance
719 CR Process faculty authorization applications
731 CR Reprogram cash register
736 CR Review online requests for holds
738 CR search library catalog and databases
743 CR Verify storage retrievals against requests
745 DO Retrieves information as directed
746 FAL Deal with barcode and item record problems
747 FAL Resolve problems with circulation records
754 IL Accept/review ILL requests/renewal/status check
764 Check materials for accuracy and legibility ILL
765 Check materials for files - ILL
766 Check materials for invoices / checks attached ILL\
767 Check materials for overdue - ILL
799 - 800 Search OCLC / other databases to identify records - ILL
801 Search problem requests - ILL
815 Use cost center files to verify cost center # - ILL
817 Verify patron status -ILL
818 Verify records receieved and not sitting in file - ILL
819 Verify requests as needed - ILL
820 Verify status of request - ILL
828 Search CLIO db on Lending side - ILL
829 Search InfoLinks for in-house fills
830 Search OCLC and other databases to identify records - ILL
831 Search UA electronic databases - ILL
832-833 Verify call numbers - ILL
854 Determine destination of duplicates - SE
859 Examine Ano record@ issue for title change - SE
860 Examine InfoLinks serials claim form - SE
864 Identify issues for claiming - SE
865 Identify titles with no InfoLinks record - SE
879 Tr-check hold-shelf drawer for no-record issues - SE
880 Recognize title changes - SE
882 Research unscheduled supplements - SE
883 Review online access for former current titles - SE
884 Review title changes forms - SE
885 Review vendors claim reports - SE
886 Search for copies of Arkansas materials - SE
887 Search for unbound duplicates - SE
888 Search hold-shelf titles periodically Se
889 Search InfoLinks for Ano record@ issues SE
890 Search OCLC for new titles SE
897 Verifies incomplete or not received orders SE
898 Verify claims for printing - SE
899 Verify information for new setups -SE
900 Verify issue received and vendor informatin - SE
901 Verify that order is accurate - SE
Cataloging and OCLC
Copy cataloging
845 Describe manuscripts SPCO
861 Export OCLC serial records - SE
571 AQ Copy cataloging
623 CA Catalog av materials-edit and verify MARC fields
624 CA Catalog maps-edit and verify MARC fields
625 CA Catalog microforms-edit and verify MARC fields
626 CA Catalog monographs-edit and verify MARC fields
627 CA Catalog music-edit and verify MARC fields
628 CA Catalog RUSH titles
629 CA Catalog serials-edit and verify MARC fields
630 CA Compare InfoLinks records to shelflist cards
631 CA Compare item to MARC record
633 CA Copy catalog analytics
640 CA Create local data records in OCLC
641 CA Create OCLC AAclone@@ records
663 CA Recatalog serials
670 CA Search and export OCLC records
671 CA Search for and export OCLC authority reocrds
672 CA Search InfoLinks
673 CA Search InfoLinks for series authority records
Updating
573 AQ Export bib records and attach order records
583 AQ Update info in InfoLinks files
621 CA Add serial volumes and copies
634 CA Correct or edit InfoLinks item records
642 CA Delete duplicate authority records
643 CA Delete or correct OCLC local data records
644 CA Determine validity of authority headings
646 CA Identify and resolve series conflicts
658 CA Process change of location/retention forms
659 CA Process dropped serials
660 CA Process first time use authority records
661 CA Process InfoLinks bib change requests
662 CA Process on-the-fly materials
664 CA Resolve authority conflicts with names and subj
665 CA Resolve InfoLinks duplicate reports
667 CA Review InfoLinks invalid authority headings list
668 CA Review LCSH headings in InfoLinks
676 CA Transfer book titles and volumes
677 CA Transfer maps titles and volumes
678 CA Transfer other formats as needed
679 CA Transfer serial volumes and tiles
682 CA Withdraw book titles and volumes
683 CA Withdraw maps
684 CA Withdraw microform titles and volumes
685 CA Withdraw music titles and volumes
686 CA Withdraw serial titles and volumes
748 GOV Delete bibliographic record
749 GOV Maintain integrity of records in InfoLinks
750 GOV On-demand barcoding
Processing
581 AQ Search continuations, etc. and add records
582 AQ Search gifts and add item records
587 AV Process holds, recalls, claim returns & search (should this also be in cat.3 for holds and
recalls??)
620 CA Accept T&D manuscripts from Grad School
637 CA Create accession nos. for Spec Coll T&D
645 CA Gather materials or data
656 CA Process Arabic language materials
657 CA Process Arkansas documents
666 CA Return volumes to Serials for final check-in
669 CA Route T&D manuscripts to correct location
675 CA Sort InfoLinks bib change requests
688 CHEM Process and manage monographic materials (not quite sure what this means)
689 CHEM Process serials
720 CR Process flagged items
721 CR Process key cards
722 CR Process materials for replacement
723 CR Process reinstated materials
724 CR Process search requests for missing items
726 CR Provide back-up activities to Storage processing
752 GOV Process depository items
753 GOV Process depository materials
Interlibrary Loan and OCLC
756 IL Answer all AAInProcess@@ requests on ILLME
757 IL Assist w/backlog
758-759 IL Assist with any position in Unit
768 Complete responses and updates for borrowing ILL
769 Complete responses and updates for Expired ILL
770 Complete responses and updates for No Renewal - ILL
771 Complete responses and updates for Recalls - ILL
772 Complete responses and updates for Renewal - ILL
773 Complete responses and updates for Retry - ILL
774 Complete responses and updates for will-supply - ILL
781 Input requests for lending unit - ILL
785-786 Oversee OCLC message file completion - ILL
789 Receives uploaded into Microenhancer and OCLC- ILL
793 Returns updated into Microenhancer and OCLC - ILL
802-803 Send requests via OCLC and ALA forms - ILL
805 Send auto daily downloads / updates with ILLME - ILL
809 Update OCLC requests / resolve error mesages - ILL
Creating records
597 BD Create binding records
606 BD Prepare shipment list
638 CA Create brief bib/item records
639 CA Create InfoLinks item records
691 CR Barcode and create item records
694 CR Create course records
696 CR Create new patron records and verify
697 CR Create on-the-fly item records
698 CR Create on-the-fly patron records
699 CR Create SAFARI patron records
700 CR Create temp bibliographic and item records
702 ?? Create item records
718 CR Prepare paper hold/recall notices
779 Input ALA request forms ?? - ILL
780 Input incoming non-oclc requests into CLIO via ALA - ILL
850 Create and attach order records - SE
851 Create brief infolinks record - SE
852 Creates check-in and item records - SE
Updating records
314 SE Serve as backup to serials receiving/check-in
594 BD Claims processing
601 BD Input invoice data into InfoLinks (or should this be cat.5?)
615 BD Update check-in records
616 BD Update records
701 CR Delete temporary bib and item records
703 CR Edit forms and handouts
704
705
706
707
708
709
710
711
727
734
741
742
755
CR Edit library forms
CR Edit library handouts
CR Edit patron records
CR Editing item records
CR Free AAin-use@@ records
CR Identify and tag check-in notes
CR Input holds and recall requests
CR Input price information in library records
CR Rapid update patron records
CR Review and edit on-the-fly records
CR Update claim returned statuses
CR Update reserve files
IL Add patron info needed on Ariel & Prospero
775 Create CLIO record/add not if one - ILL
782/783 Maintain up-to-date Library database - ILL
784 Make sure shipped records up-to-date- ILL
788 Receives updates on CLIO - ILL
792 Returns updated on CLIO - ILL
799 Screen / perform initial preparation of requests - ILL
806 Update and process all receives - ILL
807 Update and process all returns - ILL
808 Update CLIO and OCLC to Acomplete@ - ILL
810 Update paid invoices in CLIO - ILL
811 Update patrons= records in Cavern file - ILL
812 Update patron=s records in CLIO - ILL
813 Update requests via fax/mail/telephone - ILL
814 Upload OCLC records into CLIO - ILL
816 Verify and update patron databases - ILL
826 Process receives - ILL
835 Process new journal titles and serials drops - PR
837 Work on microform clean-up projects - PR
839 Compile check and update webpages - REF
840 Modify Infolinks reference records - REF
841 Maintain SPCO web pates - SPCO
842 Publish materials to SPCO web site - SPCO
848 Checks in serials online in Infolinks SE
849 Complete title change process when form returns - SE
856 Edit department web page - SE
857 Edit former title check-in record - SE
858 Edit online checkin records with drop data - SE
861 Fill out title change forms - SE
866 Key in record specific information in checkin - SE
867 Maintain serials routing function - SE
872 Process added volumes - SE
873 Process internet serials - SE
874 Process new serial setups - SE
875 Process orders/cancellations to vendors/pubs - SE
876 Process replacement issues - SE
877 Process serial records no longer recieved - SE
878 Process newspapers - SE
881 Record notes in InfoLinks checkin record - SE
892 Set infolinks to claim - SE
894 Updage check-n record with title change data - SE
895 Update edit non-paid InfoLinks order records SE
896 Updates order recors in InfoLinks SE
902 Withdraw issues from checkin cards as required - SE
903 Write order numbers on invoice - SE
Preparing materials
517 IL Clear shelves on daily basis
568 AQ Barcode received items
576 AQ Move received items to Cataloging
577 CA Property stamp received items (changed from AQ)
588 AV Process new materials? physical processing or records also?
589 AV Process reserve materials
591 ?? Barcode items
592 BD Add pockets for supplementary materials
595 BD Collect and charge journals
596 BD Correct bindery errors (think this is errors on spines)
599 BD Barcode newly bound volumes
602 BD Locate Bind-prep materials
603 BD Mend damaged books
604 BD Prepare bindery materials
605 BD Prepare binding shipment
611 BD Stamp newly bound volumes
612 BD Strip and collate journals
613 BD Tip in errata and other pages
622 CA Apply barcodes to materials
635 CA Correct spine labels
647 CA Label book volumes
648 CA Label maps
649 CA Label microforms
687 CA Write call numbers in volumes
711 CR Label materials
730 CR Remove items from electronic hold shelf
739 CA Security strip books (moved from CR)
740 CA Stamp new books (moved from CR)
787 Process materials sent to borrowing institution - ILL
794-796 Scan documents for borrowing/lending - ILL
797 Scan documents into program documents - ILL
824 Assign call numbers - ILL
825 Complete the completes - ILL
827 Scan articles on book scanner - ILL
834 Make labels for new microfiche - PR
844 Arrange manuscripts - SPCO
846 Prepare storage materials - SPCO
870 Make supplement retention decisions - SE
871 Prepare title change form for OCLC searching - SE
893 Stamps and sorts issues by locations - SE
Entering and printing data
567 AQ Attach print-out to received items, flag PRN
578 AQ Record and tabulate statistics
586 AV Enter statistics on spreadsheet
607 BD Print binding slips
608 BD Report binding totals to Cataloging
636 CA Count statistics
653 CA Print first time lists
654 CA Print LCSH weekly lists
655 CA Print records
692 CR Calculate number of people using the library
713 CR Load patron extract
715 CR Maintain files on carrel users
716 CR Maintain lost and found log
725 CR Produce e-mail and paper overdue notices
728 CR Record number of patrons entering and exiting
729 CR Record processing statistics
751 GOV Print deleted records
Performing special projects
585 AV Assist in special projects within department
632 CA Convert shelf list cards
650 CA Perform barcode cleanup projects
651 CA Perform miscellaneous tasks
652 CA Perform projects as assigned
843
Special projects - SPCO
????
243
282
562
563
574
PR Maintain departmental files Should this be in category 1- office management?
SC File office paperwork Should this be in category 1- office management?
SC prepare finding aid Should this be in category 3 - informational?
SC prepare finding aid for reading room Should this be in category 3 - informational?
AQ File correspondence and paid invoices Should this be category 1 - office management?
Or maybe category 5?
693 CR Check out library keys - ??
732 CR request library patron extract - don==t know what this is??
733 CR Request materials to be ordered or replaced BBcategory 3, collection management?
735 CR Review and redirect bounced e-mail -category 1, communication?? Or cat. 3 , patron
service
737 CR Review, respond to, and redirect e-mail responses BB same questions as 735
744 DO Prepares forms for printing, purchases, keys BB Category 1, office management??
760 Assist with backlog of items
761/762 Backup LAT II when absent/vacant
776-777 Fill in any position in Unit
778 Handle overdye notices and correspondence
790 - 791 Respond to Lending msg/overdue/renewal/invoice
804 Send rushes quickly
821 Verify send overdue notices
822-823 Work at ARIEL and Prospero machines
836 Scan barcodes for use data - PR
838 Compile statistices - REF
847 Add duplicates to library collections - SPCO
853 Date and initial invoice - SE
855 Distribute exchange titles as requested - SE
863 Follow up on orders with no response - SE
867 Maintain claim correspondence file - SE
868 Maintain exchange agreements records - SE
891 Send title changes to Cataloging - SE