ANU Press Manuscript Guide
About this Guide
ANU Press is an electronic publisher that uses alternative
methods of publishing to those of traditional print publishing.
While you may be familiar with the requirements and
conventions of print publishing, ANU Press has different
requirements for manuscript presentation. Foremost among
these is the ‘styling’ of documents presented to ANU Press for
publication.
The first part of this guide focuses on ‘style’: explaining
exactly what we mean by this term, and demonstrating how to
go about styling your documents.
Full information on the aspects of how to prepare your
manuscript for production (including obtaining permissions,
preparing electronic files, images and document structure) is
available via the ANU Press website.
Please take the time to read this information carefully in order
to ensure that your work is published swiftly and smoothly.
‘Style’
When ANU Press asks that manuscripts be ‘styled’ prior to
submission, a common misconception is that ‘style’ refers to
editorial procedures (how to cite references, format numbers,
and so on): this is not the case.
We are flexible regarding editorial style: consistency and
coherence are the only requirements that we have in this regard.
What we mean by ‘style’ when we ask for documents to be
styled prior to submission is for the paragraph and structural
formatting to be done using the style box, which is part of the
formatting toolbar in Microsoft Word:
If the formatting toolbar is not present in Microsoft Word, pull
down the View menu to “Toolbars...” and select the Formatting
Toolbar.
To apply a style, place the cursor in the paragraph you want to
style or select (highlight) more than one paragraph. Select the
style you want from the pull-down menu at the far left side of
the formatting toolbar. Click on the downward-pointing arrow
next to the box that displays the name of the style currently in
effect and select the style you want. The style will then be
applied to the paragraph in which your cursor is located. If you
have selected more than one paragraph of text, the style will be
applied to all of the paragraphs in which the selected text is
located.
What styles should I use?
A Style Template, listing the styles used by ANU Press,
appears at the end of this document. It is vitally important that
you use only the styles listed in the Style Template, and not
your own.
Applying the styles used by ANU Press allows you to quickly
structure and format your text in a way that directly integrates
with the conversion stage of publication. By applying styles
from the Style Template to your text, you are differentiating
those parts of the text from one another by adding a coded
structure to those parts of the text. It is this coded structure that
will determine the visual design of your work, not how your
document actually looks on screen or paper.
What your manuscript looks like on-screen has no direct
relationship with the final publication’s appearance. The line
spacing, font size, etc., that you use is completely irrelevant.
The one thing that matters is that documents are styled
according to the ANU Press Style Template, and that only the
styles listed in the ANU Press Style Template are used.
It is of utmost importance that you use only the styles from the
Style Template, and not your own.
Character styles
The Style Template refers only to paragraph styles. The normal
character styles (bold, italic and underline) are all acceptable. If
any unusual characters exist in your manuscript (diacritics,
macrons or other uncommon linguistic characters; characters in
foreign-script; specialised mathematical characters; etc.), these
should be brought to our attention prior to the beginning of
production. It is also worth noting that you should restrict your
use of emphasis to either italics or bold: please do not use both
at the same time. As well as being somewhat redundant, using
both bold and italics at the same time can create errors during
production due to conflicts in code used by our production
software.
Still got problems?
For further help, you may wish to read the Microsoft Word
Help. But if you encounter any difficulties or would like some
advice with any of these matters, don’t hesitate to contact ANU
Press by email on anupress@anu.edu.au, by phone on 6125
1016, or fax on 6125 1629.
STYLE TEMPLATE
Below are the styles you can use throughout your manuscript.
You can copy this template into your document and paste text
directly into each part to ensure correct styling. If you need to
create these styles in the top menu bar of Microsoft Word,
please read the optional instructions at the end of this
Manuscript Guide.
Chapter Title
Chapter Author
Heading 1
Heading 2
Heading 3 (Please note: Heading 1, 2 and 3 are for in-text
headings only; Chapter titles, subtitles, authors, etc. should not be
formatted in Heading styles)
Normal: Word’s default paragraph style is called Normal.
When you open a new file and begin typing, the paragraph style
Word defaults to is the one called Normal. Normal is a
perfectly acceptable style for the bulk of the text of your
manuscript: all of the parts of the text that are ‘normal’
paragraphs.
Block text: also referred to as extracts, block
quotations and indented citations, do not begin and
end with quotation marks. In general, quoted matter
that involves more than one paragraph or is
discernably lengthy is set off from the text; shorter
quotations are usually run into the text.
Poetry and verse should
also be formatted as
Block Text.



Bullet Lists created within Microsoft Word
thusly
are acceptable.
1. Numbered Lists created within Microsoft
Word
2. like so,
3. are also fine.
The normal use of footnotes1 within Microsoft Word is also
acceptable.
References: This style can be used when a list of references appears at the end of a
chapter, paper or article. It can also be used to style a bibliography.
Figure Number: For the number and title of figures/tables/artwork
Sources: For additional information about figures/tables/artwork, including
copyright and/or creator details, etc.
1 Remember to use footnotes consistently. It is ANU Press
standard practice to use footnotes rather than endnotes. While
you are able to submit MS Word files using endnotes, ANU
Press titles will have footnotes.
Finalising electronic files for submission
It is essential that only complete, final manuscripts be sent to
ANU Press. Do not submit partial/incomplete manuscripts,
draft text or un-edited text.
Chapters should be saved individually. Please give files logical
filenames: i.e. Preface.doc, Chapter01.doc, Chapter02.doc, etc.
If your manuscript contains any unusual symbols, accents, or
characters, this needs to be brought to our attention. It may be
necessary to provide a hard copy print out the MS with unusual
characters clearly marked.
Images
Illustrative material (with the exception of tables – see below)
should not be embedded in MS Word but supplied as separate
image files with the following standards:



Saved and supplied as a JPEG or TIFF file. If in doubt,
please discuss with ANU Press.
Resolution at a minimum of 300dpi at 100% of final
size (if you have an image that is smaller than 9cm on
any side, please scan the original at 600dpi so that it
will reproduce well on paper).
Please name the artwork with logical filenames (i.e.
Figure01.tif, Figure02.tif, etc.).
To indicate where this material should be included, clear text
markers (such as “[INSERT FIG 1]”) should be placed in the
text. Figure numbers/titles and captions should immediately
follow this text marker. Please do not embed images in MS
Word.
Artwork should be placed as close as possible to the point
where it is first mentioned in the text. All figures and tables
should be numbered consecutively and should be referred to in
the text by number. In your text, refer to the figures and tables
by number (as in “see Figure 1”) rather than by position (never
say “see the figure below”).
While tables presented in a separate electronic format (such as
JPEG, TIFF or EPS) are acceptable for inclusion in a
manuscript, tables generated by Microsoft Word are also
perfectly acceptable.
It’s also important that all visual material — including photos,
figures, tables, graphs, etc. — be properly sourced. In all cases,
captions for this material should be immediately followed by
the source for the material (if it’s your own work, then we’d
suggest using “Source: author’s research” or something
similar).
Importing styles into MS Word 2010 (option to
create drop-down text styles in menu bar)
There may be some styles that are not preset in the style
template. If you want to add those styles to the menu bar in MS
Word (i.e. change a Quick Style), follow these instructions. If
you need further guidance for your computer operating system
(e.g. keyboard shortcuts, menus) please see the options at the
end of this section.
This process involves accessing MS Word’s style manager and
forcing it to import styles. You will need to overwrite existing
styles in the document that have the same name as the ANU
Press styles.
Step 1
Save your text into a new document. Make sure you have this
ANU Press Manuscript Guide available (i.e. make sure you
know where on your computer the file is saved).
Step 2
From the new document, open the Style Menu (the shortcut
should be Ctrl+Shift+S, or click on the Home tab). The
following dialogue should open:
Step 3
Open the advanced styles (Quick Styles settings) menu by
clicking the button with two ‘A’s on it.
The button may also look like a paragraph symbol, depending
on your operating system.
This will open the advanced styles menu manager with a list of
styles:
Step 4
Click the Styles manager button (circled in the picture above).
This will open the Styles manager dialogue:
Step 5
Click the Import/Export button at the bottom left. This will
open the Import manager:
Step 6
On the left, select the ANU Press Manuscript Guide as your
import document. You will probably need to click Close File
and then Open File (which the Close File button will turn into)
to select it. Note that the file selector window that opens will
default to looking for Word template documents – you’ll need
to specify Word 97-2003 files for the dialogue will display the
ANU Press Manuscript Guide as an option.
Step 7
On the right, choose the new document you have pasted the
edited text into. You will probably need to click Close File and
follow similar steps to those you followed to select the
Manuscript Guide (as described above).
Step 8
When you have the ANU Press Manuscript Guide on the left
and the working document on the right, select the styles listed
in the ANU Press Manuscript Guide window, and click:
Copy ->.
Step 9
The dialogue will prompt you regarding replacing styles that
already use the name of a style you’re importing (e.g. Heading
1 or Normal). Click Yes to all, which will overwrite the styles
in the document with the ANU Press styles.
Step 10
There’s no confirmation popup when this import process has
worked. Click Close and check the document for styles. You
may need to make sure the document styles are set to
automatically update.
Step 11
To check, set your cursor on a line and open the Styles menu. If
the import has been successful, if you start typing the name of a
style you imported, it will prompt you (in this example, I
started typing Block text):
More information for other versions of Word
Word 2011 for Mac
http://office.microsoft.com/en-au/mac-word-help/applychange-create-or-delete-a-quick-style-set-HA102928591.aspx
Also see link to ‘Copy styles and AutoText between documents
or templates’:
http://office.microsoft.com/en-au/mac-word-help/copy-stylesand-autotext-between-documents-or-templatesHA102929505.aspx
Word 2007 for Windows
http://office.microsoft.com/en-au/word-help/make-changes-toa-quick-style-set-HA010201147.aspx
Word 2010 for Windows
http://office.microsoft.com/en-au/word-help/style-basics-inword-HA102647012.aspx