JOB AND PERSON SPECIFICATION
Position Title:
Manager, Office of the Chief Psychiatrist.
Classification Code: ASO8
Type of Appointment:
●
Ongoing
o
Temporary
o
1 – 5 Year Contract
Division:
Public Health & Clinical
Coordination
Branch: Office of the Chief Psychiatrist
Section:
Position Number:
Position Created:
Job & Person Specification Approval
______________________________
CE or delegate
___/___/___
PREAMBLE:
Underpinning the Department of Health Strategic Directions are the agreed values that
reflect honesty, respect and integrity for every individual. These values drive how we
conduct our business and how we behave. We aim to make the values “live”. It is important
that we incorporate the values into our behaviour systems and processes.
The Department has a “Commitment to Workplace Values” attached to Job and Person
Specifications that all staff are required to uphold. (Please refer to the back of this document).
Australia has one of the most culturally and ethnically diverse populations in the world.
Having bi-lingual and bi-cultural employees can enhance the department’s ability to
negotiate with, and meet the needs of, the full range of its clients and customers. Such
employees also add to the diversity of the workforce, and give added opportunities to fully
capitalise on difference as a valuable asset in an increasingly competitive environment.
Job & Person Specification – Leadership or Managerial Position
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JOB SPECIFICATION
1.
Summary of the broad purpose of the position in relation to the organisation's
goals:
The Manager, Office of the Chief Psychiatrist, is responsible for the management and
coordination of the Office of the Chief Psychiatrist (OCP) to support the Chief Psychiatrist
and SA Health in their statutory obligations under the Mental Health Act 2009, in line with
the South Australian and National mental health reform agendas.
The incumbent will contribute to the improvement of the quality and effectiveness of statefunded mental health services, and outcomes for consumers and their families, by:
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2.
Significant contribution to the vision, goals and leadership of the OCP.
Coordination of the strategic and business planning of the OCP.
Contribution to and coordination of policy and guidelines.
Management and coordination of the day to day operations of the OCP.
Management and supervision of OCP staff.
Management of and collaboration with diverse stakeholders.
Reporting/Working Relationships
(to whom the person reports, staff for whom the person is
responsible and other significant connections and working relationships within the organisation).
Reporting
The Manager, Officer of the Chief Psychiatrist, reports to and receives direction from the
Chief Psychiatrist.
The Manager, Office of the Chief Psychiatrist, is responsible for leading and providing
direction to the policy, project and administration officers of the Office of the Chief
Psychiatrist to achieve outcomes.
Internal Relationships
The incumbent collaborates with senior managers and mental health clinicians throughout
SA Health and the health regions.
External Relationships
The incumbent is required to establish and maintain consultative and collaborative working
relationships with external stakeholders, including consumers, carers, other government
agencies, other health jurisdictions, private health providers and non-government
organisations.
3.
Special Conditions. (such as non-metropolitan location, travel requirements, etc)
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The appointee may be subject to a Criminal History Check prior to confirmation of
appointment.
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The incumbent will uphold the Department of Health values as reflected in the Strategic
Plan.
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The incumbent may be required to enter into an annual performance agreement for the
achievement of (specific or service or program) outcomes.
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The incumbent may be assigned elsewhere within Department of Health subject to
relevant provisions of the PSM Act.
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Some out of hours work and travel (intra and inter state) will be required.
4.
Statement of Key Outcomes and Activities
(group into major areas of responsibility/activity and list
in descending order of importance - continue on next page)
1. Contribute significantly to the vision, goals and leadership of the Office of the
Chief Psychiatrist by:
 Supporting and driving the strategic vision and goals of the OCP.
 Identifying and developing future strategic initiatives.
 Managing and contributing to existing strategic projects.
 Providing high level support and advice to the CP in the setting of objectives, business
planning and policy direction.
 Providing advice and guidance to CP in relation to significant opportunities, challenges,
risks and management issues.
2. Coordinate the strategic and business planning activities of the Office of the Chief
Psychiatrist by:
 Developing and implementing a framework for business planning, governance and day
to day operations that encompasses National, State, SA Health and mental health
service requirements.
 Coordinating the participation of all relevant stakeholders in business planning activities.
 Ensuring individual work plans are aligned with OCP and broader strategic
requirements, are coordinated, and are realistic regarding resources.
 Monitoring and reporting on the activities of the OCP (including the drafting of regular
reports on behalf of the CP).
 Developing, implementing and monitoring practices and processes to ensure OCP meet
its requirements as per the Act.
 Developing, implementing and coordinating innovative and complex initiatives.
3. Coordinate and contribute to the development of policy and guidelines by:
 Providing high quality advice to the CP with recommendations for specific policy and
guidelines concerning:
o Mental Health Act 2009
o Mental health services
o Mental health standards
o Safety and quality
 Managing the development, implementation and review of policies and guidelines.
 Liaising and negotiating with the CP, other Directors, Managers and staff on a range of
policy and program issues.
 Ensuring appropriate policy analysis, research and review.
4. Manage and coordinate the day to day operations of the OCP by:
 Ensuring that projects and programs are running within strategic objectives, plans and
timelines.
 Ensuring that reporting obligations are met.
 Ensuring that legislative requirements are met.
 Supporting the CP to monitor and manage expenditure and budgets.
 Coordinating and/or preparing responses, reports, briefs and advice on matters affecting
the OCP, within agreed timeframes.
 Monitoring, analysing and reporting on major and emerging issues and opportunities.
 Ensuring that the operations of the OCP are governed effectively.
 Planning and prioritising workloads and communicating priorities and direction to staff.
 Developing, implementing, monitoring and reviewing programs, projects and initiatives.
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5.
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Manage and supervise staff to achieve OCP business objectives by:
Line managing policy, project and administration officers (excluding the EA).
Providing support, advice and direction to individuals and the team.
Ensuring participation in formal performance development and encouraging other
development opportunities.
Managing the performance of staff through feedback, coaching and recognising and
rewarding achievement.
Leading individuals and the team through change management and service
improvement activities.
Managing the human resources activities required.
6. Manage and collaborate with diverse stakeholders by:
 Establishing and managing relationships with key stakeholders to develop and maintain
strategic partnerships.
 Identifying, developing and managing consultation frameworks to meet OCP
requirements.
 Establishing and managing stakeholder communication channels.
 Representing the OCP on behalf of CP as required on working parties, committees or in
other forums.
7. Contribute to the well-being of people in South Australia through participation in
Counter Disaster activities including attendance, as required, at training programs
and exercises to develop the necessary skills required to participate in responses
in the event of a disaster and/or major incident.
8. Contribute to the promotion and implementation of the General Public Sector
Management Aims, Personnel Management Standards and employee conduct
standards and in particular Equal Opportunity and Occupational Health Safety and
Welfare by adhering to the provisions of relevant legislative requirements.
Approved by Line Manager:
_________________________
___/___/___
Acknowledged by Occupant:
_________________________
___/___/___
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PERSON SPECIFICATION
ESSENTIAL MINIMUM REQUIREMENTS (Those characteristics considered absolutely
necessary)
Educational/Vocational Qualifications (include only those listed in Commissioner’s
Standard 2, Attachment C as an essential qualification for the specified classification
group)
None.
Personal Abilities/Aptitudes/Skills: (related to the job description and expressed in a way which
allows objective assessment):
1. Proven ability to think strategically, innovate and resolve complex problems.
2. Proven ability to negotiate successful outcomes with a range of internal and external
stakeholders.
3. Strong leadership ability, particularly the demonstrated ability to influence, motivate and
inspire others to achieve objectives.
4. Proven ability to communicate, both verbally and in writing with a range of internal and
external stakeholders in regard to sensitive and complex issues.
5. Demonstrated commitment to, empathy for, and ability to work respectfully with mental
health consumers, carers, clinicians and administrators.
6. Proven ability to deliver on time, on budget outcomes.
7. An ability to manage to the spirit and principles of the Premier’s safety Commitment and
the legislative requirements of the Occupational Health Safety and welfare Act, utilising
AS/NZS 4360 Risk Management, or to an equivalent set of standards.
Experience
8. Experience in strategic planning and policy development, especially as it relates to
mental health services, clinical improvement and/or safety and quality.
9. Extensive experience in providing leadership in a climate of change and continuous
service improvement.
10. Significant experience in project management.
11. Demonstrated experience in the supervision and development of staff.
Knowledge
12. Sound knowledge of South Australian mental health service systems, operations,
legislation, policy and reform agenda.
13. Knowledge of national mental health reform strategy and agenda.
14. Thorough knowledge of service improvement concepts and practices.
DESIRABLE CHARACTERISTICS
(To distinguish between applicants who have met all
essential requirements)
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Educational/Vocational Qualifications
responsibilities of the position)
(Considered to be useful in carrying out the
1. Relevant tertiary qualifications in health services related disciplines or public
administration.
Personal Abilities/Aptitudes/Skills: (related to the job description and expressed in a way
which allows objective assessment):
2. Proven ability to work effectively within a politically sensitive context.
Experience
3. Demonstrated experience in the management of a business unit, including monitoring
income and expenditure, and the preparation of budgets and reports.
Knowledge
4. An understanding of emerging directions within the mental health services industry in
South Australia, nationally and internationally.
Other Details:
Not Applicable.
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COMMITMENT TO WORKPLACE VALUES
The Department of Health values have an influence on the people we employ
Every organisation has values that govern the way people are treated and the way
decisions are made. The Department’s Strategic Plan identifies the values that guide
our behaviours. These behaviours apply to all employees and govern the way people
in the organisation are treated, the way decisions are made and how we provide our
services.
These values are used in day to day communication and interaction between all employees
and are linked to the whole of government Code of Conduct, Performance Development,
Job and Person Specifications and Department of Health Employment Conditions.
Department of Health Organisational Values are:
Honesty
We show honesty by speaking truthfully, within the boundaries of confidentiality. This is
shown in our dealings within the Department and with our consumers and partners by:
saying what we mean and meaning what we say, keeping our promises, telling the truth
tactfully, providing honest feedback and answers and admitting to mistakes.
Respect
We show respect by speaking and acting with courtesy. We treat others with dignity and
use culturally appropriate ways of communicating. This is shown in our dealings within
the Department and with our consumers and partners by: treating everyone fairly,
communicating so people can understand, listening to others, and seeking and providing
feedback.
Integrity
We show integrity by honouring our values and the rules of our department, government
and nation. This is shown in our dealings within the department and with our consumers
and partners by: doing the right thing, abiding by the values, standing up for what we
believe in, and taking responsibility for our mistakes.
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I ___________________________________ have the ability and commitment to
behave consistently with the stated values of the Department of Health.
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Signature
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Please complete and return attached to your application to the nominated person
“The right people with the right skills in the right place at the right time”
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