CALL FOR NOMINATIONS
ALUMNI REPRESENTATIVE TO THE BOARD OF TRUSTEES
TERM OF OFFICE: This is a two-year term of office beginning July 1, 2013 and ending June 30,
2015.
ELIGIBILITY: All Roeper graduates and former students are eligible for nomination. No
alumnus/a may serve more than four consecutive two-year terms in this position, nor may any
alumnus/a serve more than a total of eight terms in this capacity.
DESCRIPTION OF DUTIES: The Board is the guardian of the schools mission and philosophy. The
Board manages the business and affairs of the corporation; it has a fiduciary responsibility for
the school. The Board’s responsibilities specifically include hiring and evaluation of the Head of
School, approving the annual budget and strategic planning. Other Board responsibilities are
generally stated in the bylaws sections on committees. While the Board “oversees” the
administration of the school, it is careful not to impinge on the role of the school
administrators. The Board acts as a support and resource for the administration not a
“micromanager.”
The Board has regular meetings on the fourth Monday in September, November, January and
March. The Annual Meeting is on the Monday following the school’s commencement
ceremony. Special meetings are occasionally held as necessary and with appropriate notice.
Pre-meeting Board packets including agendas are distributed for review by trustees prior to all
meetings.
In addition to participation in full Board activities, each trustee is assigned to one standing
committee. The standing committees are: Executive (generally comprised of the officers),
Finance, Buildings and Grounds, Development, Education, Policy and Bylaws, Trusteeship, and
Scholarship and Financial Aid. Each committee is chaired by a trustee and is responsible for
setting its own schedule and reporting at regular and annual meetings on its work. The
Executive Committee assigns trustees to the various committees on a year-to-year basis. If a
trustee has an interest in serving on a particular committee, she/he should so advise the Board
Chair.
EXPENSES: Limited expenses related to the Alumni Representative’s attendance at Board
meetings, related meetings and school functions may be covered by the school, although the
trustee should prepare for some out-of-pocket expenses. Reimbursed expenses shall not
exceed $1000 over the course of the two-year term.
NOMINATION PROCEDURES: Alumni may nominate other alumni for this position or they may
self-nominate. If an alumnus/a nominates another alumnus/a, the nominee will be contacted
for approval by the Alumni Director or another staff member of the school or Board, before
his/her name is placed on the ballot.
Nominations for the position must be emailed to emery.pence@roeper.org no later than 12:00
midnight on March 15. Nominations can also be mail to Emery Pence, Roeper School, 41190
Woodward Ave., Bloomfield Hills, MI 48304 or faxed to Emery Pence, 248-203-7310. Upon
receiving nominations, Emery will acknowledge the nominations with a return communication.
If the person who nominates does not receive this notification of receiving, he or she should
contact Emery immediately at 248-203-7393 or emery.pence@roeper.org .
Each nominee may submit a short bio and a brief statement explaining his/her interest in
serving as Alumni Representative and any appropriate qualifications or other pertinent info.
These documents along with a ballot with all candidates’ names will be published in a variety of
mediums for the Roeper alumni community to consider.
Later this spring there will be a period during which alumni may vote via an online voting
system. Details on this voting process will be forth-coming. After the voting period, the winner
will be contacted and sometime after that the Trustee Committee will announce to the current
and alumni communities the full slate of new representatives including the alumni rep.
QUESTIONS: Alumni with questions regarding the nomination and election process should call
Emery Pence at 248-203-7393 or email emery.pence@roeper.org
INFORMATION ON WORKING WITH ALUMNI DIRECTOR
In addition to being a rep to the Board of Trustees with the same duties and responsibilities of any Board
member (see above), the alumni representative also works with the Alumni Director to communicate
with the alumni community and to help with all fund-raising targeting the alumni.