PBAC Meeting
December 1, 2006
10:00 – 12:00
ADM 204
Members Present
Fran Ulmer
Jim Liszka
Gebe Ejigu
Mike Driscoll
Sandra Carroll-Cobb
Kim Stanford
I
Herb Schroeder
Maureen O'Mally
Renee Carter-Chapman
Bruce Schultz
Mary Snyder
Stuart Roberts
Updates
FY 08 State Operating Budget Request
There is some indication the Governor intends to submit a budget which is significantly
lower than what the regents have requested.
A message from Pat Pitney containing preliminary operating budget information was
distributed to the committee.
Comment was made that the budget will be released by Dec. 15 but major changes will
likely be made subsequent to that date when the legislature convenes.
FY08 capital
Comment was made that UAA may only see approximately 7.25 million in FY08 capital
funds. That amount of funding would only allow completion of a few critical projects.
FY06 PBB Performance Metrics Report
The committee expressed its thanks to Renee for compiling a complete and well organized
report.
There was general discussion of communications with statewide administration concerning
the report. Comment was made that statewide appeared receptive and appreciative of our
comments.
Two million dollars is available for distribution. It is not known how much UAA will
receive. It will be a combination of base and one time funding. It is believed that UAF
and UAS are more actively involved in the process this year.
It is believed that statewide will complete its review next week. Their recommendation
will go to the Presidents cabinet. We should know something within the next two weeks.
Comment was made that the metrics will become part of our strategic planning process.
II
Proposals on process and timelines for distribution of FY07 Strategic
Opportunity Funds (SOF)
Updated proposal application and review documents were distributed to the Committee for their
consideration.
Call for Applications
Subcommittee changes;
 Added emphasis on high priority areas.
 Changed congruence with Interim Strategic Guidance criteria.
 Added strength of outcomes evaluation criteria.
 Changed application, award and review dates. Added final report
requirement and date.
 Added fiscal year end expenditure requirement.
Discussion;
 Suggestion was made to emphasize collaboration, innovation and new
initiatives.
 Suggestion was made to emphasize strategic nature of proposals.
 Suggestion was made to remove early review date but to include
language to encourage early submittal of applications.
Application Form
Subcommittee changes
 Added item concerning continuing projects so that ongoing projects are
flagged in the review process.
Discussion;
 Suggestion was made to change title of “Signature of Unit Executive”
signature line to “Signature of Unit Executive (Dean or Vice
Chancellor).”
 Suggestion was made to change “check one” to “check those that apply”
in response to the “High Priority Area to be Addressed” question.
Checklist
Subcommittee changes;
 Added evaluation criteria 8 and 9 to correspond to new application
criteria.
Discussion;
 Suggestion was made to eliminate the return on investment criteria.
 Suggestion was made to add sustainability criteria.
 Suggestion was made to add strategic value criteria.
 Suggestion was made to remove the intermediate numbers on the 1 to
10 scale.
Consensus was reached to change the application submission and review start date to March 1st.
The subcommittee will provide members with updated documents at the next meeting.
III
Preliminary Discussion of FY 08 Operating Budget Allocation
Comment was made that we must begin discussing the FY 08 operating budget allocation today
with the intent to resolve the issue at our next meeting.
A
Use of FY 06 Performance Bonus Funds
A significant portion of performance bonus funds are composed of base dollars
with the balance in one time. Question is how it should be distributed. Comment
was made that last years process worked well. Comment was made that
distribution should continue to be performance based and that the funds should be
used to reward performance. Suggestion was made to repeat last years process
unless there is a good reason to change.
B
Replenishment of Strategic Opportunity Funds
Comment was made that the Chancellor wishes to continue the Strategic
Opportunity Fund process. Positive feedback has been received from faculty.
Question is what level of funding is appropriate. Source of funding so far has been
annual carry forward. Suggestion was made that the SOF subcommittee produce
an assessment of past projects and present it to the group before a decision is made
to increase the fund.
C
Principles, Guidelines, and Process
This item was held over to the next meeting.
D
Timelines
This item was held over to the next meeting.
IV
Updates from PBAC subcommittees

Fees and recharge
The subcommittee has met. There was considerable discussion concerning the
purpose of the sub committee. The decision was made to begin mapping out
existing fees on campus.

Facilities
The subcommittee has met. It is likely to have policy recommendations prepared
for deliver to the committee by the next meeting

Performance based budgeting
Reported on Statewide’s response to the Metrics Report and recommendations for
this years SOF process as described above.

Strategic planning
Subcommittee has been meeting. No report delivered.

Technology
Subcommittee has been meeting. No report delivered.
V
Other Business
1. Suggestion was made to create a shared file space for committee members. The space
would be available only to members and would be used to share documents and other
materials related to committee business. Committee staff was asked to explore this topic
and report progress at the next meeting.
2. The committee was advised of three high level staffing changes in the system wide office.
Pat Pitney has been named as Vice President. Her duties continue to focus on budget and
institutional research. Joe Trubacz has become Chief Financial Officer. Beth Behner is
now head of Human Resources.