HUI MALAMA (Field Trip) Van Manual
Section A- General Maintenance & PRE-TRIP VEHICLE CHECK LIST
To ensure safety and avoid vehicle breakdown, the following needs to be checked
the day before each outing If not used in 4 days. ALLOW 30 MIN to complete the
PRE-TRIP VEHICLE CHECK LIST!
EXTREMELY IMPORTANT : IN ORDER TO CHECK PROPER LEVELS OF FLUIDS,
START ENGINE AND HAVE IT IDLE IN “PARK” WHILE PERFORMING VEHICLE
CHECKLIST. THIS WILL ALSO ALLOW YOU TO DETECT ANY LEAKS OR HEAR
ANY ODD NOISE EMMITTING FROM ENGINE.
AREAS TO INSPECT BEFORE EACH FIELD TRIP:
-ENGINE:
-OIL FLUID LEVEL (Locate oil dipstick and remove, wipe clean, insert back in and
remove again to check for proper oil level reading. Oil level should be in between
the Full and Low indicators on dipstick. IF OIL LEVEL IS EXTREMELY LOW/ BELOW
LINE, TURN OFF ENGINE. REMOVE OIL CAP AND ADD OIL AS NEEDED. DO NOT
ADD OIL WHILE ENGINE IS RUNNING)
-WATER/ COOLANT LEVEL (Coolant level should be filled to FILL LINE INDICATOR
on side of coolant reservoir. IF LEVEL IS EXTREMLY LOW, TURN OFF ENGINE AND
ADD WATER/COOLANT AS NEEDED. DON”T OPEN RESERVOIR CAP IF ENGINE IS
HOT/AFTER RETURNING FROM FIELD TRIP. )
-TRASMISSION FLUID LEVEL (Transmission dipstick and remove, wipe clean,
insert back in and remove again to check for proper fluid level reading. Oil level
should be in between the Full and Low indicators on dipstick.)
BRAKE FLUID (Brake fluid level shout be filled to FILL LINE)
WINDSHIELD WASHER FLUID ((Fluid level shout be filled to FILL LINE)
INSPECT UNDER VEHICLE FOR LEAKS
You can often identify the type of fluid that is leaking by its color.
Oil is black, coolant is a bright greenish yellow, automatic
transmission fluid is pink, and power steering and brake
fluids are clear, with a slight brown tinge. All of these fluids are
oily to the touch.
LISTEN TO ENGINE FOR NOISE.
-TIRES: (INSPECT INTEGRITY OF TIRES, FIRST VISUALLY, THEN MANUALLY HIT
TIRE WITH MALLOT or HAMMER TO LISTEN FOR “THUNK” SOUND OF A
DEFLATED TIRE. USE TIRE PRESSURE GUAGE TO CHECK AIR PRESSURE READING.)
EXTREMELY IMPORTANT: IN ADDITION TO AIR PRESSURE, INSPECT FOR ANY
SIGNS OF ABNORMAL TREAD WEAR..TOO MUCH IN CENTER TREAD INDICATES
OVERINFLATION, TOO MUCH ON SIDE TREAD INDICATES UNDERINFLATION.
-Exterior
LIGHTING (Locate headlight switch in drivers cockpit, switch to on position. Inspect
exterior to make sure headlights and exterior running lights are working properly.)
TURN SIGNAL (Locate turn signal switch in drivers cockpit. Activate Left and Right
signals to make sure turn signal lights are working properly.)
HAZARDS (Locate hazard signal switch in drivers cockpit. Activate hazard signals to
make sure hazard lights are working properly.)
HORN (Locate horn on drivers steering wheel. Activate horn to make sure horn is
working properly.)
BACK UP BEEPER (While van is in reverse, listen to make sure back up beeper is
working properly.)
WIPERS BLADES (Locate windshield wiper switch in drivers cockpit. Activate to
ensure that windshield wipers are working properly.)
CLEAN WINDSHIELD, WINDOWS ( Clear visibility, no scratches , cracks. Use
window cleaning fluid and cloth as needed).
ANY BODY DAMAGE ( Check exterior body for dents, scrapes, scratches , cracks,
abrasions. Log in vehicle check list form.)
-Interior
ENGINE/WARNING LIGHTS. (With key in ignition, make sure engine warning
indicator lights on dashboard light up.
Check engine gauges (GAS should be filled to sufficient level depending on field trip
distance. As a general rule, when leaving the central area, make sure gas level is at
least half full. HANA or LAHAINA field trips should be at full.
A/C (Make sure in working order. Drivers air and passenger air controls are in
different locations on console. Locate and familiarize).
FIRE EXSTINGUISHER (Make sure device is secure. Check pressure gauge reading to
indicate if there is sufficient charge. If gauge indicates low charge, device is
defective.)
EMERGENCY EXIT ACCESS (Make sure latches are secure and aisles are clear of
obstructions)
EMERGENCY KIT (Make sure it is properly located in overhead bin)
MAINTENANCE LOG/ CHECKLIST CLIPBOARD (Complete checklist , sign date and
return to overhead bin)
OVERALL CLEANLINESS (No food, gum, rubbish, spills, mess, clean windows etc).
Section B Operational Procedure of van
The following guidelines are for general operation of van. Start by acquainting
yourself with the cockpit. Make sure you are able to locate the following before you
attempt to drive the van:
IGNITION
PARKING BREAK/RELEASE LEVER
GEAR LEVER (AUTOMATIC)
HEADLIGHT/EXTERIOR TOGGLE SWITCH
INTERIOR CABIN LIGHT TOGGLE SWITCH
WINDSHIELD WIPER CONTROL
TURNSIGNAL CONTROL
SHUTTLE DOOR HANDLE/RELEASE
HORN
AC/
SEAT ADJUSTMENT
MIRROR ADJUSTMENT (Manual Adjust)
IMPORTANT: WHENEVER YOU PARK VAN, PLEASE USE PARKING BRAKE AND
WHEN PUTTING IN GEAR, PLEASE RELEASE PARKING BREAK!
DRIVER GUIDELINES
-DRIVER MUST BE IN CONTROL OF VAN AT ALL TIMES IN ALL CONDITIONS,
THEREFORE THERE SHOULD BE NO DISTRACTING OF DRIVER. NO STUDENT OR
STAFF IS ALLOWED TO “TALK STORY” WITH DRIVER.
-DRIVER IS NOT ALLOWED TO TALK/USE CELL PHONE OR PERSONAL
ELECTRONIC DEVICES WHILE DRIVING. (If you need to receive/make call, pull over
and stop vehicle
-DRIVER IS THE AUTHORITIVE LEAD DURING TRANSIT. ADDITIONAL STAFF WILL
ASSIST DRIVER IN CONTROLLING ENVIRONMENT OF VAN.
(Driver will map out route before trip, and will concentrate on safely navigating the
vehicle. Bus monitor/Staff will control students, make emergency phone calls.
Monitor will sit in last single seat located at the right rear of the cabin)
FRONT OF VAN
x (DRIVER )
xx
x
xx
x
xx
x(Monitor)
x x x x
REAR OF VAN
Section D- Continued Long Term Maintenance
To ensure vehicle reliability and safety, the following needs to be checked
approximately once every 3 weeks by a staff member who has qualified for driving
and has attended certification training for van driver held by Hui Staff and other
advisors. If van is in use every week, the GENERAL MAINTENANCE CHECK LIST
used before each field trip is sufficient to continue GENRAL LONG TERM
MAINTENANCE. However, in order to save money in terms of gas consumption and
general maintenance costs, perform the following CONTINUED LONG TERM
MAINTNANCE CHECKLIST ONCE A MONTH.
Measure tire pressure and look for signs of uneven wear
or embedded objects that can cause air leaks. Measure
tire pressure whenever there is a sharp change in
temperature (HALEAKALA CRATER)
-Check around the car and under the engine for fluid
leaks. You can often identify the type of fluid that is leaking
by its color. Oil is black, coolant is a bright greenish
yellow, automatic transmission fluid is pink, and power
steering and brake fluids are clear, with a slight brown
tinge. All of these fluids are oily to the touch.
-Check fluid levels, including engine oil, engine coolant
level, transmission fluid and power steering fluid,
according to the instructions in the owner's manual.
-Check under the hood for cracked or split spark plug wires,
cracked radiator hoses or loose clamps and corrosion
around the battery terminals.
-Check for problems with the brakes. On a straight, flat and
traffic-free stretch of road, rest your hands lightly on the
steering wheel and apply the brakes gradually. If the
vehicle swerves to one side, one of the brake linings may
be worn more than the other, or the brakes may need
adjustment.
Use a similar test to check for problems with wheel alignment.
On a straight, flat and traffic-free stretch of road, rest your
hands lightly on the steering wheel and drive at an even
speed. If the vehicle pulls to one side, wheel is misaligned.
EXTREMELY IMPORTANT : IN ORDER TO CHECK PROPER LEVELS
OF FLUIDS, START ENGINE AND HAVE IT IDLE IN “PARK” WHILE
PERFORMING VEHICLE CHECKLIST. THIS WILL ALSO ALLOW YOU TO
DETECT ANY LEAKS OR HEAR ANY ODD NOISE EMMITTING FROM
ENGINE.
Checklist: 7 days of NON -USE
IF VAN IS NOT BEING USED FOR A PERIOD OF MORE THAN
7 DAYS, PERFORM THE FOLLOWING TO ENSURE PROPER
FLOW OF FLUIDS TO CRITICAL PARTS OF ENGINE, BRAKES
AND TRANSMISSION.
-MAKE SURE TO START VAN, DRIVE SHORT DISTANCE (1015 MIN)
-PERFORM A SERIES OF TURNS OR MANUVERS TO CHECK
TIRE ALIGNMENT AND TEST FOR BREAK FADE.
-LISTEN FOR ANY ODD NOISE EMMITTING FROM ENGINE,
TIRES, BREAKS. ANY ODD SCREACHING, THUMPING,
KNOCKING, TAPPING NOISE SHOULD BE NOTED IN
MAINTENANCE LOG.
Shop Maintenance
ONCE EVERY 6 MONTHS, WE WILL TAKE VAN BACK TO
SHOP FOR ANY MAINTENANCE WORK REQUIRED.
(OIL CHANGE, FLUID FLUSH, CHECK BRAKES, ETC.)
CONTACT :
Ray Hutuff- Valley Isle Excursion (Sold van to us)
Cell: 283-5507
Other: 661-8687
Student Leader Roles and Responsibilities
“The test of leadership is not to put greatness into humanity, but to elicit it, for the
greatness is already there”- James Buchanan quotes (American 15th US President
(1857-61). 1791-1868)
The Student Leader is the wing-person to the driver, and will serve to assist the
driver in many ways that will help Hui’s students have a more safe, smooth, and fun
excursion.
I. Student Leader will be responsible for the following BEFORE THE VAN HAS LEFT
the school:
1. Helping and assisting the van driver with the PRE-TRIP VEHICLE
CHECKLIST which can be located in the Student Leader Folder. It is the
Student
Leader’s responsibility to record the
data and results of the pre-
trip vehicle checklist.
2. Researching, locating, and printing out the driving directions to the
excursion location. Student Leaders will be in charge of making sure that the
driver has a copy of the driving
directions. Student Leader should utilize
mapquest.com or googlemap.com to locate driving
directions. It is the
responsibility of the student leader to research, on-line, the address of the
excursion.
3. The Student Leader will be responsible for having a CHARGED CELLULAR
TELEPHONE ON
HAND IN CASE OF EMERGENCIES (PLEASE SEE MS. SHANTI
FOR A PHONE IF NEEDED).
4. The Student Leader will be responsible for obtaining a COPY OF THE
ASSIGNED SEATING
CHART FROM THE SECOND VAN DRIVER. The second
van driver is the adult assistant to the van
driver and the student leader. It is
the Student Leader’s responsibility to make sure that ALL
STUDENTS ARE IN
THE CORRECTLY ASSIGNED SEAT. THE STUDENT LEADER’S ASSIGNED SEAT IS
THE FIRST SINGLE SEAT ON THE LEFT HAND SIDE (THE LEFT WHEN
FACING THE BACK OF THE VAN UPON FIRST ENTERING).
II. Student Leader will be responsible for the following ONCE THE VAN HAS
REACHED IT’S EXCURSION DESTINATION:
1. Upon exiting the van, the Student Leader will be responsible for keeping
their classmates
UNITED/TOGETHER in a central location near the van so
that no one wanders off, or endangers
themselves or the group.
III. Student Leader will be responsible for the following ONCE THE VAN HAS
RETURNED TO SCHOOL:
1. Student Leader will remind their classmates of their responsibility to
throw away all rubbish,
keep up with personal belongings, and to ultimately
leave the van in the same pristine condition
in which they found it.
2. It is the Student Leader’s responsibility to perform a FINAL CHECK OF
THE VAN FOR ALL RUBBISH. IT IS ALSO THE STUDENT LEADER’S
RESPONSIBIILITY TO ENSURE THAT EACH CLASSMATE HAS DONE THEIR PART IN
HELPING TO KEEP THE VAN CLEAN.
** IF, FOR SOME REASON, ANY STUDENT HAS NOT CLEANED THEIR PERSONAL
AREA THEN IT IS THE STUDENT LEADER’S RESPONSIBILITY TO PICK UP THE
SLACK OF THEIR FELLOW CLASSMATES. THE STUDENT LEADER WILL BE
RESPONSIBLE FOR HOLDING THEIR PEERS ACCOUNTABLE IF THEY HAVE NOT
DONE THEIR JOB SATISFACTORIALLY.
“The function of leadership is to produce more leaders, not more followers.”
Ralph Nader quotes (American Activist and Lawyer, b.1934)