ROYAL COLLEGE OF PAEDIATRICS AND CHILD HEALTH
Job Title:
Recruitment and Careers Assistant
This post is fixed term for 12 months in the first instance.
Responsible To:
Recruitment and Careers Manager
Division:
Education and Training
Grade:
3
Hours:
21 per week
Place of work:
5-11 Theobalds Road.
Background
The Royal College of Paediatrics and Child Health sets and maintains standards for the
education and training of all doctors working in paediatrics and child health in the UK.
Additionally, through a variety of activities, it influences the quality of medical practice for
children in hospital and in the community. The College has over 12000 members and fellows
and employs around 100 staff.
The Education and Training Division
The Education and Training division is responsible for the strategic management and day to
day delivery of all aspects of the education and training of all doctors working in paediatrics
and child health in the UK.
This includes promoting paediatrics as a career, setting and maintaining standard of
education and training, supporting and assessing training doctors to become specialist
paediatricians, and supporting the continuing professional development (CPD) and
revalidation process for all paediatricians.
The work of the division is managed by the Director. Divisional staff work closely with the
College Officers (elected clinicians). The officers are led by the Vice-President for Training
and Assessment and the Vice-President for Education, and supported by an Officer for
Assessment, an Officer for Examinations, an Officer for Training and an Officer for CPD.
The Recruitment and Careers Team
The Recruitment and Careers team set standards and guidelines for paediatric trainee
recruitment in the UK, ensuring that all of our schemes are fit for purpose and follow the
principles of best practice. In particular the team manages the selection process for Specialty
and Sub-Specialty training posts in Paediatrics, in addition to administering the Medical
Training Initiative (Paediatrics), which offers temporary training opportunities for overseas
doctors wishing to spend a fixed period of time in Paediatrics in the UK.
The Recruitment and Careers Team also provides career advice for both medical students
and Foundation Doctors considering a career in paediatrics together with those already
undertaking paediatric training, who are considering further career options.
Purpose of the Post
The role-holder will provide administrative and clerical support to the Recruitment and
Careers Manager and wider team as appropriate including:
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Diary management, processing purchase orders, invoices, booking of hotels and
making travel arrangements.
Assist with general administration for the team to include photocopying, scanning,
faxing, mail shots etc.
Arrange catering and room bookings for both internal and external events managed
by the team.
Maintain records of expenses, ensuring they are passed to finance for payment in a
timely manner.
Assist with queries coming in to the department forwarding to the relevant staff
member as appropriate.
Ensure maintenance of computer/paper records and the filing of paperwork related to
the activities of the team.
Creation and maintenance of records on the ePortfolio and Asset systems as
required.
Maintain the Recruitment and Careers section of the college website.
Liaise with various stakeholders about their attendance at interviews, meetings etc
managed by the department.
Assist with the planning and participate in various careers events as required.
Maintain contact information for various stakeholder groups used by the team,
including medical societies.
Attend regular team and divisional meetings/ training sessions, working with others to
contribute to the effective working of both the team and the division.
This list is not exhaustive and the role-holder may, from time-to-time be required to undertake
other duties, which are broadly in line with the above key responsibilities. The duties outlined
in this job description will vary in range reflecting the cyclical nature of the recruitment
process.
The role-holder will occasionally be required to travel both inside and outside of London, with
overnight stays needed as appropriate. In addition, due to the nature of the work of the
Recruitment and Careers Team, it will sometimes be necessary to work outside of the core
College hours of 9am to 5pm, Monday to Friday.
Terms and conditions
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Fixed term contract for 12 months (21 hours per week excluding lunch breaks).
Salary grade 3: (£22398 - £27250, per annum, pro rata) please note new employees
will usually be offered an appointment on the first point of the scale.
This post will be 21 hours per week. The working pattern will be discussed with the
successful candidate and is flexible.
27 days annual leave, rising by one day every two years to a maximum of 29 days
plus additional days for College closure between Christmas and New Year.
Additionally the College closes between Christmas and New Year
New employees are subject to a six month probationary period
Interest-free season ticket loan after the satisfactory completion of probation.
Contributory pension arrangements attracting a College contribution of up to 10% of
gross salary.
PERSON SPECIFICATION
WHERE EVIDENCED
APPLICATION
INTERVIEW
FORM
TEST
General & Professional Education
Essential
Educated to GCSE standard or
equivalent.
Experience
Essential
Relevant experience of working in an
administrative/clerical role.
Managing a high volume of material
(e.g. written, electronic).
Previous experience in the
NHS/medical administration/higher
education administration
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Desirable
Experience of committee work/event
management.
Experience of basic data analysis/report
writing
Skills and Knowledge
Essential
Ability to exchange information both
written and verbal
IT skills (MS Outlook, Word, Excel,
PowerPoint)
High level of accuracy and attention to
detail
Ability to work independently and as
part of a team
Ability and confidence to deal with a
wide range of people.
Ability to learn quickly and adapt to new
situations and working practices.
Ability to effectively prioritise and meet
conflicting deadlines.
Ability to work on own initiative, knowing
when to seek further advice.
Other
Essential
Proactive and professional attitude and
approach to work
A clear understanding and ability to deal
with information that is confidential and
sensitive
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Candidates are reminded that the shortlisting process is based on the evidence provided on
the application form of the skills demonstrated above.