ROYAL COLLEGE OF PAEDIATRICS AND CHILD HEALTH
JOB DESCRIPTION
JOB TITLE:
Sub-Specialty Recruitment Coordinator
GRADE:
Grade 5
DIRECTORATE:
Education and Training Division
TEAM:
Recruitment and Careers
RESPONSIBLE TO:
Recruitment and Careers Coordinator
ACCOUNTABLE TO:
Recruitment and Careers Manager
PLACE OF WORK:
RCPCH Offices, 5-11 Theobald’s Road, London
JOB CONTEXT
The Royal College of Paediatrics and Child Health (RCPCH) sets and maintains standards for the
education and training of all doctors working in paediatrics and child health in the UK. Additionally,
through a variety of activities, it influences the quality of medical practice for children in hospital and
in the community. The College has almost 15,000 members and fellows and employs around 150
staff predominately based in our London office. The College also has offices in Scotland, Wales and
Northern Ireland.
In order to maintain the high standards expected in child healthcare, the College supports a strong
emphasis on recruiting high quality candidates into paediatric training.
The Education and Training Division
The key areas of work that the Division covers include:
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Setting and monitoring standards for the training and assessment of doctors working in
paediatrics and child health, both in the UK and overseas.
Setting, monitoring and administering the College examinations (MRCPCH & DCH).
Making recommendations on training of paediatricians including recommendations to GMC
regarding certification
Research and ongoing development work in examinations and work-based assessment.
Providing information and support to trainees.
Developing and monitoring a portfolio of education projects.
The work of the department is managed by the Director of the Education and Training Division.
Divisional staff work closely with the College Officers (elected clinicians), led by the Vice-President
for Education and the Vice-President for Training and Assessment and supported by Officers for
Assessment, Examinations, Training, Education Programmes and Continuing Professional
Development. The post holder will work closely with a number of key staff, clinicians and other
stakeholders.
The Recruitment and Careers Team
The Recruitment and Careers team sets and monitors the standards for recruitment into paediatric
training (both Speciality Training (ST) and subspecialty) together with the Medical Training Initiative
(Paediatrics) which seeks to place doctors from overseas in UK institutions for a fixed period of time.
In addition to this, the Recruitment and Careers Team coordinate the Special Interest modules for
trainees and paediatricians, as well as having responsibility for increasing the profile of the specialty
via careers advice and guidance, both for those seeking to apply to paediatrics and those already in
the specialty.
KEY DUTIES AND RESPONSIBILITIES
The primary focus of this role is to manage the provision of sub-specialty recruitment. Recognised
sub-specialty training is accessed through competitive entry to the National Training Number (NTN)
Grid. The NTN Grid process was designed to place suitable trainee paediatricians into posts
designated for General Medical Council (GMC) approved sub-specialty training.
Management of NTN Grid – to include:
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Preparation of all documentation, including the “NTN Grid Guide”, scoring frameworks,
interview guidance notes and other such documentation and advertisements, ensuring
efficiency & high standards are maintained at all times.
Organisation of all staff and administrative resources associated with the process, including
coordination of interviews.
Management of application and reporting software, to include provision of support to applicants
and other relevant stakeholders.
Undertaking longlisting process and coordinating the shortlisting of applications.
Overseeing the appointment process, ensuring paperwork is sent to employers as required.
Building and maintaining effective relationships with all relevant stakeholders including
applicants, CSACs, Deaneries, Regional Advisors, College Officers, Heads of Schools and other
relevant individuals
Ensuring effective communication is maintained with all relevant stakeholders and that all
queries, complaints and appeals are dealt with in accordance with agreed frameworks.
Maintain up-to-date knowledge of employment law relating to medical recruitment to ensure all
aspects of the recruitment process are legally compliant and follow the principles of best practice.
Manage a full annual review of all aspects of the process, making suggestions for improvement
and ensuring implementation happens accordingly.
Producing and presenting a full annual report to all relevant stakeholders.
Working closely with other college departments such as Workforce, Quality and Standards and
the Education and Training Support Centre to ensure sub-specialty data is accurate and fit-forpurpose.
Monitor budgets related to the NTN Grid process ensuring all expenditure is accounted for and
processed in an efficient manner.
Establish and maintain a list of appropriate clinical contacts for careers guidance on each subspecialty.
Production of targeted materials and attendance at relevant meetings and events as appropriate.
Administration of SPIN Modules – to include:
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Preparation and updating of all documentation, including competency frameworks, guidance
notes and application forms
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Processing of all applications in a timely fashion
Management of submissions of evidence via relevant software systems
Coordinating sign off and approval of completed modules
Maintaining good communication with all relevant stakeholder; in particular applicants and
CSAC members
Undertaking regular reviews of process and reporting on application progression data
Provision of technical support to applicants and other relevant stakeholders
Continued development and implementation of SPIN modules for those outside the paediatric
training programme
Production of promotional materials to raise awareness about SPIN modules
General
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To work closely with the Recruitment and Careers Coordinator to plan and carry out tasks
according to agreed schedules.
To act as a representative of the Team/ College at both internal and external events related to
the work of the Recruitment and Careers Team.
To assist with all other activities of the department including ST and MTI recruitment as required.
To attend both local and national careers events as appropriate.
To attend courses and undertake development opportunities as appropriate.
To contribute to project work within the Education and Training division as necessary.
This list is not exhaustive and the post-holder may, from time-to-time, be required to undertake
other duties, which are broadly in line with the above key responsibilities.
The role-holder will occasionally be required to travel both inside and outside of London, with
overnight stays needed as appropriate. In addition, due to the nature of the work of the Recruitment
and Careers Team, it will sometimes be necessary to work outside of the core College hours of 9am
to 5pm.
TERMS AND CONDITIONS
Commencing salary is £32,107 per annum (within a salary range of £32,107 to £39,064 per annum).
One incremental point is usually awarded each year to the top of the range. A yearly increment is
added in January each year. Contracts are offered on an initial 6 month probationary period with
one month’s notice period.
Annual Leave Allowance 27 rising by one day every two years to a maximum of 29 days. Additional
days are given for College closure between Christmas and New Year.
Employment Benefits:
 Contributory pension Scheme with an employer’s contribution of up to 10%
 Interest free season ticket loan on completion of 6 months service
 Child care vouchers
 Employee Assistance Programme
 Eye care vouchers
 Employee Reward Scheme including Cycle2Work, Gymflex and HealthFlex
Hours: 35 hour week (office hours 9-5 Monday to Friday with one hour for lunch).
The College is expanding and developing the involvement of children in its work. For some roles this
may in future mean direct contact with young people. The College therefore may in the future
require a Criminal Records Bureau check to be undertaken.
PERSON SPECIFICATION
WHERE EVIDENCED
APPLICATION INTERVIEW
FORM
General & Professional Education
Essential
Educated to A level standard or equivalent
Desirable
Appropriate degree/management/postgraduate qualifications or
relevant, equivalent experience
Experience
Essential
Experience of working in Human Resources/Medical administration
role or recruitment environment
Experience of working in a regulated environment (ideally in a
health/education related area) e.g. postgraduate deanery, university,
medical royal college
Experience of data analysis & report writing
Experience of event management
Desirable
Experience of working with healthcare professionals or children’s
services personnel
Skills and Knowledge
Essential
Excellent communication skills, both written and verbal
Excellent IT skills (MS Outlook, Word, Excel, PowerPoint)
High level of accuracy and attention to detail
Ability and confidence to deal with a variety of stakeholders
Ability to learn quickly and adapt to new situations and working
practices
Behaviours
Essential
Demonstrates a real belief in customer service, focusing on what
matters to the customer and will best serve their interests
Positive about change, adapting rapidly to different ways of working
and putting effort into making them work
Flexible and open to alternative approaches to problem solving. Makes
suggestions for change and puts ideas forward for improvement
Ability to plan and organise tasks effectively by thinking through things
in advance, prioritising and managing time well
Takes ownership for resolving problems, demonstrating courage and
resilience in dealing with difficult situations
Ability to act on own initiative to address issues, show a strong work
ethic and demonstrate extra effort when required
Work co-operatively with others to get things done, willingly giving
help and support to colleagues
Treat people with respect and dignity, dealing with them fairly and
without prejudice regardless of their background or circumstances
Commitment to improving health outcomes for Children
A clear understanding and ability to deal with information that is
confidential and of a sensitive nature
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Candidates are reminded that the shortlisting process is based on the evidence provided on the
application form of the skills listed above.