Time Capsule Committees Advertising Invitations Supplies Celebration (Food/Diagram) New Capsule/ DVD Sharing our discovery Committee Members: Madison MaKayla Katie Noah Committee Members: Committee Members: Committee Members: Committee Members: Committee Members: Zach Kiara Parker Alyssa Ashley Marictza Tristan Jacob Gabby Nathan Shelbea Savannah Mercedes Faith Jaime Alex Autumn Jordan Samantha Taylor Cesar Austin Lauren Jack Riley Madi Adult Helper: Joe Lamia (Fri) Jim Dins (Mon) Adult Helper: Adult Helper: Adult Helper: Adult Helper: Adult Helper: Michele Sasse Lisa Kuss Dick Writt Rich Beggs LaVonne Klein (12:30 Fri) Tasks: Determine 5 W’s Flyers Announcements Other media Tasks: Guest list Write invitation Send invitations RSVP’s Tasks: Create list of needed supplies Reserve city supplies Parent letter Joanne Doornink (Fri) Elisha Writt (Mon) Tasks: Choose menu Figure amounts Order food Consider decorations Draw diagram of ceremony set-up Tasks: Decide on contents of new capsule Get a new capsule Secure contributions Order plaque DVD of dig Tasks: Plan display of capsule contents Security on day of display How to label contents for display Post display date housing of contents Advertising Committee The 5 W’s Who: (Mrs. Sasse and Miss Writt’s 3rd grade class and the City of Clintonville) What: (digging up the time capsule that was buried over 30 years ago AND burying a new one) *NAME our event When: (pick a date within the first two weeks of May) Where: (in front of City Hall) Why: (the city is going to honor its promise, our own interest, and celebrate local history) What does it mean to advertise? (get the word out) How can we get the word out? Flyers/posters o Local store bag stuffs o Local business o Send home with our class Radio News article School website Other? Discuss each type of advertisement. Flyers – should be eye-catching, size will vary depending on use, handmade versus computer made, what supplies are needed Radio – how do you get a radio announcement? Doug Erdman business card News Article – how is an article different from a flyer? Who do you have to contact? (Tim Biemal) When would you write the article, before or after, or both? School Website – is this an appropriate medium for advertising this project? If so, who do you contact. (Matt Duncan, Webmaster) Set timelines. Assign tasks to members of group. Some group members will work on more than one type of advertising. Invitations Committee Create guest list. Discuss how to organize this info. Shirley Johnson must be invited (she wrote the letter to the editor that started this whole thing) Which city officials should be there? (Common Council) Who helped us along the way? o Lisa Kuss, Dick Writt, Dick Koeppen, Nancy Koepen, Roger Metzger, Ken Suehring, Diana Raschke Our family and friends Important local people – business leaders, organization leaders School officials Citizens Others? Make a plan for collecting the addresses. Review invitation from 1978 dedication. Discuss. How could it have been done better? Discuss types of invitations. Will everyone on the guest list get the same invite or will Ms. Johnson and the people who helped us get a fancier invitation. Explain an RSVP – is this necessary for us? Perhaps for the VIPs? Review what the invitation will need to include. Start drafting the invites. Computers can be used. Any personal touches? Mailing Plan Supplies Committee Start by imagining the day when we will have to dig up the capsule. Act out the process. Make a list of supplies that you will need as you go. Write out a plan for the actual digging. Use names and number the steps in order. Think about the supplies the other committees might need. How should they ask you for those supplies? How will you know what they need? Where are all the supplies going to come from? How are we going to set it all up on that day? Who will do what? Draft a letter to parents letting them know what their child has to bring. Call Digger’s hotline. Celebrations Committee Discuss how the event can be a celebration. Food and drink Decorations Music Determine what we want for our celebration. Figure what is needed. Amount Cost Who will set-up things? When will set-up take place? Where will everything go? Draw a diagram of the area. Label where everything will be. Podium Diggers Dirt that gets dug out Food People standing People in chairs People with special needs (wheel chairs) New Capsule Committee Review what the existing time capsule is and WHY we think it was put together and buried. Review what we know is in the existing time capsule. Money Newspapers Items from local businesses Products from local industry Other? Brainstorm what we can use for a new capsule. Cost? Where will we get it from? Discuss what SHOULD be put in the new time capsule. Make a list. Go through the list and plan for how to get these items in time for the ceremony. Plaque – What should it say? What will it cost? Order it. Discuss the DVD idea. Figure out how we will get it done the same day that the film is shot so that it can be put in the time capsule. Sharing Committee Review why we want to share the contents of the capsule with citizens who are not at the digging up ceremony. (Because one of the reasons we wanted it dug up was to share it with the city and create an excitement about Clintonville’s past. We also realize that not everyone will be able to be with us on the day we dig it up.) Discuss the booth idea at Pigeon River Street Days. Make a list of what we would need to get together in order to have a booth. Tent Tables Table covers Chairs Security Signage Items labeled (who will help us identify everything?) Publicity People to work Reserve a space at Pigeon River Street Days Plan for circumstances – bad weather, wind Where will everything go after our sharing event?