RAWCS EASTERN REGION – VOLUNTEER & PROJECT REGISTRATION
PROCEDURES
VOLUNTEER DOCUMENTATION – Please try and provide these one month before departure.
All Eastern Region Project Managers and Team Leaders should send their Volunteer Application Form
(VAF), Child Protection (NSW) Forms and their cheque to cover the volunteer registration fee of $10 to
our Regional Project Volunteer Coordinator:
Rtn. Karen Wyers
2 William Street, Shellharbour, NSW 2529
Email kwyers@bigpond.net.au
Mobile 0409 036 984
NOTE: Please send forms by scanning and email or post as Karen does not have a fax.
PLEASE USE THE LATEST VOLUNTEER APPLICATION FORM from our websites:
http://www.rawcs.com.au/forms_1.htm
http://www.rawcseastern.org.au/project-information.html
The Regional Project Volunteer Coordinator is responsible for recording all volunteer details, providing
required reports to the Region and RAWCS National, arranging volunteer insurance, supplying the policy
summary and ACE emergency assistance card to volunteers via the Team Leader, notifying DFAT of team
details and notifying Rotary District Governors in both Australia and overseas of all volunteer details.
The Regional Project Volunteer Coordinator receives a cheque for each team made out by the
sponsoring Rotary Club to cover the registration fee of $10 per volunteer. This cheque is then forwarded
to the Eastern Region Treasurer for banking and receipting – provide the email address for receipt.
ORDERING OF TEAM BADGES & SHIRTS – Orders one month before departure please.
The Team Leader or Project Manager is able to order badges and shirts from the Regional Badge & Shirt
Officers:
PP John & Joan Van den Burg
219 Glenwood Park Drive, Glenwood, NSW 2768
Home 02 8814 6594
Mobile 0419 621 314
Email - vandenburg@exemail.com.au
PLEASE EMAIL YOUR REQUIREMENTS IF POSSIBLE.
The Regional Badge & Shirt Officers are responsible for ordering the required shirts and badges from the
suppliers, providing a delivery address for each consignment, receiving the payment for each
consignment, reconciling with accounts and forwarding the payments to Eastern Region Treasurer for
banking.
1
Prepared by John Roberson – 20th July 2013
REGISTRATION OF NEW ROTARY AUSTRALIA OVERSEAS AID FUND (RAOAF) PROJECTS
PLEASE ENSURE YOU USE THE LATEST FORM FOR OUR WEBSITES ABOVE. It is the
responsibility of those filling out and submitting the form to gather all signatures and
endorsements before submitting them. All completed RAOAF Project Registration Forms should
now be sent to Eastern Region RAOAF Project Registration Officer:
PP Lloyd Chatfield
PO Box 43, Shellharbour City Centre, NSW 2529
Mobile
0419 250 976
Email Lloyd.chatfield@bigpond.com
The Regional RAOAF Project Registration Officer is responsible for checking the received
document and ensuring that all sections have been filled out correctly and all signatures and
endorsements have been received and attached. If not complete they request the Project
Manager or applicant to obtain the necessary signatures or make the required changes. When
satisfied the document is complete, they then forward the document electronically to the
RAWCS National Project Coordinator.
REGISTRATION OF NEW ROTARY AUSTRALIA BENEVOLENT SOCIETY (RABS) PROJECTS
PLEASE ENSURE YOU USE THE LATEST FORM FOR OUR WEBSITES ABOVE. It is the
responsibility of those filling out and submitting the form to gather all signatures and
endorsements before submitting them. All completed RABS Project Registration Forms should
now be sent to Eastern Region RABS Project Registration Officer:
Rtn. Graeme Boler
449 President Avenue, Kirrawee, NSW 2232
Home 02 9521 5707
Mobile 0410 228 543
The Regional RABS Project Registration Officer is responsible for checking the received
document and ensuring that all sections have been filled out correctly and all signatures and
endorsements have been received and attached. If not complete they request the Project
Manager or applicant to obtain the necessary signatures or make the required changes. When
satisfied the document is complete, they then forward the document electronically to the
RAWCS National Project Coordinator.
RAWCS EASTERN REGION TREASURER
PDG Jack Elliott
PO Box 134, Oatlands, NSW 2117
Home
02 9858 1194
Fax 02 9874 9045
Email jack.ell@bigpond.net.au
2
Prepared by John Roberson – 20th July 2013