DFW INTERNATIONAL AIRPORT
ADMINISTRATIVE POLICY AND PROCEDURE
Title:
Code Number:
Staging Yard Authorization and Utilization
Functional Category
Environmental Services
1.0
Issuing Department:
Environmental Affairs Department
xx.xxx
Effective Date:
08/23/200
6
PURPOSE
1.1
2.0
The purpose of these procedures is to set guidelines for occupying a staging yard on DFW
Airport Board property and to ensure compliance with Airport Board environmental policies and
state and federal environmental regulations. Written authorization from DFW Airport Real Estate
must be provided before a contractor can occupy a staging yard. Staging yards will only be
authorized to contractors working on Airport Board projects. All staging yards must be covered
under an Erosion Control Plan (ECP) or a Storm Water Pollution Prevention Plan (SWPPP),
depending on the size of the yard/project.
REQUIREMENTS
2.1
2.2
2.3
2.4
2.5
Page 1 of 5
It must be stated in the prime contractor’s Airport Board contract that a staging yard, on Airport
Board property, will be provided to them, if needed, to support construction activities directly
related to that contract.
The Airport Board Project Manager (PM) or Construction Manager (CM) will notify the
Environmental Affairs Department (EAD) that they have a contractor that needs a staging yard to
support work they are performing for an Airport Board project.
EAD will determine what staging yard is available. The type of activities that will be performed
and/or the types of materials that will be stored in the yard along with the location of the project
will dictate the location of the yard assigned. For example, if the contractor will be performing
activities or storing materials that may possibly impact a receiving water they will be assigned a
staging yard that is not adjacent to a drainage channel or creek. EAD will also assign a yard
that is as close to the contractor’s project as possible. EAD will provide the contractor with a
copy of the location map for the staging yard they have been assigned.
Once a yard is assigned, the contractor is required to obtain a Letter of Authorization from Airport
Real Estate prior to occupying the staging yard. The Airport Board PM or CM must provide the
staging yard address or location, size of the area to be occupied, name of the company, the
DFW Airport Board contract number, a contact name and phone number for the contractor, and
the project start and end date to Airport Real Estate. The Letter of Authorization will temporarily
authorize the contractor to utilize the staging yard for a duration of time, often coinciding with the
contract for that particular Airport Board project. The Letter of Authorization may also authorize
the contractor to utilize the staging yard for a longer length of time if the contractor is working
on numerous Airport Board projects for an indefinite period. The Airport Board PM or CM will
copy the Environmental Affairs Department (EAD) on all correspondence with authorized
contractors.
The contractor is then required to develop a SWPPP (equal to or greater than one acre) or an
ECP (less than one acre) for all staging yards. If the contractor is utilizing a staging yard for
DFW INTERNATIONAL AIRPORT
ADMINISTRATIVE POLICY AND PROCEDURE
a specific Airport Board construction project, they may cover the staging yard under the SWPPP
or ECP that was prepared for that construction project.
If the construction project is covered
under a SWPPP, the yard may only be covered under that same SWPPP if it is within a onemile distance from the boundary of the construction project and directly supports the construction
project. If it is greater than one-mile from the boundary of the construction project, the yard will
need to be covered under a separate SWPPP or ECP (depending on the size of the yard).
The size of the yard must be included in the total number of acres disturbed for the construction
project. Keep in mind that the addition of a staging yard to a construction project may cause
that construction project to require a SWPPP instead of an ECP. The contractor must submit the
SWPPP or ECP to Building Standards as part of the permit application process.
2.5.1
If the project will disturb less than one acre, the contractor must submit an ECP to
Building Standards.
Building Standards then submits the ECP to EAD for review.
If
deficiencies are found, EAD will forward them on to Building Standards.
Building
Standards will notify the contractor of the deficiencies. The contractor must correct the
deficiencies before resubmitting the plan back to Building Standards.
Once EAD has
received a fully corrected ECP, the contractor will be given approval to commence
construction activities and occupy the yard.
2.5.2
If the project will disturb one acre or greater, but less than five acres, the contractor
must submit a SWPPP with a completed Construction Site Notice (CSN) to Building
Standards.
The CSN may be found at the back of the Construction General Permit
(TXR150000). The SWPPP will then be submitted to EAD for review. If deficiencies
are found, EAD will forward them on to Building Standards. Building Standards will notify
the contractor of the deficiencies.
The contractor must correct the deficiencies before
resubmitting the plan back to Building Standards.
Once EAD has received a fully
corrected SWPPP, the contractor will be given approval to commence construction activities
and occupy the yard.
2.5.3
If the project will disturb five acres or greater, the contractor must submit a SWPPP with
a completed Notice of Intent (NOI) for each party involved in the project that meets the
definition of an operator.
The NOI may be found at the back of the Construction
General Permit (TXR150000).
Along with each NOI, the contractor must submit an
application fee check made out to the TCEQ in the amount of $100.00.
Building
Standards will submit the SWPPP along with the NOI(s) and application fee check(s)
to EAD for review. If deficiencies are found, EAD will forward them on to Building
Standards.
Building Standards will notify the contractor of the deficiencies.
The
contractor must correct the deficiencies before resubmitting the plan back to Building
Standards.
Once EAD has received a fully corrected SWPPP, the NOI(s) and
application fee check(s) will be submitted to the TCEQ and EAD will notify Building
Standards of the SWPPP approval. EAD will mail (certified/return receipt) the NOI(s)
and application fee check(s) to the TCEQ. The contractor will be given approval to
commence construction activities and occupy the yard 48 hours from the postmark of the
NOI(s) and application fee check(s).
2.6
Page 2 of 5
If a contractor is providing Indefinite Delivery Contract Services (IDCS) to the Airport Board they
may obtain a staging yard without the staging yard supporting one specific construction project.
In this case, a stand alone ECP or SWPPP (depending on the size of the yard) must be
prepared for the yard.
DFW INTERNATIONAL AIRPORT
2.7
Subcontractors will only be allowed to occupy a staging yard if they are occupying the same yard
as their prime contractor or they have obtained a Temporary Permit from Airport Real Estate.
The subcontractor will pay a monthly ground rental fee based on the existing Airport Services
Ground Rental Rate. The Airport Board PM or CM must provide the staging yard address or
location, size of the area to be occupied, name of the company, the DFW Airport Board contract
number, a contact name and phone number for the contractor, and the project start and end date
to Airport Real Estate to obtain a Temporary Permit for a subcontractor.
The contractor must implement the ECP or SWPPP during the entire length of occupancy of the
staging yard.
The contractor must maintain all postings (CSN’s, NOI’s, emergency contact information) at the
main entrance of the yard.
If the contractor or subcontractor violates the provisions of their Airport Board contract in regards
to environmental compliance, DFW Airport Board may terminate the authorization to utilize the
staging yard.
2.8
2.9
2.10
3.0
ADMINISTRATIVE POLICY AND PROCEDURE
RESPONSIBILITIES
3.1
The contractor will be required to perform the following tasks:
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
3.1.8
Page 3 of 5
Post a sign at the entrance of the staging yard that identifies the name(s) of the
occupant(s), the name of the person to contact for emergencies (24-hour contact),
and an emergency phone number. If the staging yard is covered under a SWPPP for a
particular Airport Board project the contractor must post copies of all CSNs or NOIs
associated with that project at the main entrance of the staging yard.
Conduct compliance inspections for the yard as required by the permit and stated in the
SWPPP or ECP.
Perform maintenance and repairs on all Best Management Practices (BMPs) as necessary
to prevent pollutants (i.e. sediment, construction debris, and petroleum products) from
discharging from the site.
Maintain flex base to prevent vehicles and equipment from tracking soil and/or mud out
onto the roadways. Add additional flex base as needed. The contractor may need to
periodically spray the yard with water to control excessive dust.
Store all chemicals and hazardous materials in appropriate containers. All containers must
be sealed, labeled, and stored out of the weather and off the ground.
All vehicles and equipment must be parked within the contractors authorized staging yard.
No vehicles or equipment may be parked along the access road to the staging yards.
Keep yard clean of trash and debris. All dumpsters must be emptied on a routine basis
as to not allow trash to spill over. Do not place unauthorized materials in the dumpster
(i.e. paint waste, concrete waste, contaminated soil and /or flex base).
Clean up all spills of hazardous materials immediately. Soil and flex base that has been
impacted from fuel and/or oil leaks from vehicles and/or equipment must be cleaned up
and placed in an appropriate container until proper disposal.
All spills must be
immediately reported to the Airport Operations Center (AOC) at 972-973-3112.
Be
prepared to report the material spilled, the quantity, whether it made it to a drain or
waterway, and the response actions.
DFW INTERNATIONAL AIRPORT
3.1.9
3.2
Contact EAD when you are ready to vacate the yard.
inspection to ensure that the yard is clean from debris and
on the ground, and all BMP’s have been removed. The
restore the yard to its’ original condition if stated in their
may require stripping the flex base and restoring a uniform
a density of 70%.
EAD will perform a final
equipment, there are no spills
contractor may be required to
Airport Board contract. This
perennial vegetative cover with
EAD will perform the following tasks:
3.2.1
3.2.2
3.2.3
3.2.4
3.3
Work with Airport Board PM or CM to assign a staging yard to the contractor.
Meet with contractors, tenants, and/or Airport Board personnel to assist with the
preparation of the SWPPP or ECP for the yard or answer any questions that may arise
prior to occupying the yard.
Perform compliance verification inspections to ensure that the contractor is complying with
Airport Board policies and procedures as well as state and federal environmental
regulations.
Perform a final inspection prior to occupant vacating the yard.
Asset Management (AM) will perform the following tasks:
3.3.1
3.3.2
3.3.3
3.3.4
3.4
Notify EAD when they have a contractor that needs a staging yard assigned to them as
part of their Airport Board contract or as part of an IDCS contract.
Ensure that contractors under their supervision maintain their structural controls, perform
their required inspections, and comply with all permit regulations.
Inform the contractor of any non-compliant issues that are discovered during EAD
inspections.
Ensure that contractors correct any non-compliant issues within seven calendar days or
before the next 0.5-inch or greater rainfall event.
Airport Development and Engineering (ADE) will perform the following tasks:
3.4.1
3.4.2
3.4.3
3.4.4
4.0
ADMINISTRATIVE POLICY AND PROCEDURE
Notify EAD when they have a contractor that needs a staging yard assigned to them as
part of their Airport Board contract.
Ensure that contractors under their supervision maintain their structural controls, perform
their required inspections, and comply with all permit regulations.
Inform the contractors of any non-compliant issues that are discovered during EAD
inspections.
Ensure that contractors correct any non-compliant issues within seven days or before the
next 0.5-inch or greater rainfall event.
RECOMMENDATIONS
Page 4 of 5
DFW INTERNATIONAL AIRPORT
4.1
5.0
ADMINISTRATIVE POLICY AND PROCEDURE
If the contractor has any questions about their staging yard and proper operating procedures they
should contact EAD or their PM or CM.
DEFINITIONS
5.1
Best Management Practices – maintenance procedures, structural controls, local ordinances, or
other management practices to prevent or reduce the discharge of pollutants. BMP’s also include
treatment requirements and practices to control construction site runoff, spills or leaks, waste
disposal, or drainage from raw material storage areas.
5.2
Construction Site Notice – form that provides information about the project, contact person and
phone number, and the location of the SWPPP. This form is to be signed and posted at the
main entrance of the site for all construction projects that will disturb greater than or equal to one
acre but less than five acres.
5.3
Notice of Intent – a written submission to the TCEQ by the applicant requesting coverage under
the general permit.
6.0
REFERENCES
6.1
Page 5 of 5
TPDES GENERAL PERMIT TXR150000