Tender No. D 35201/02/2008-DPD
Office of The Registrar general, India
Data Processing Division
In response to this office Tender Notice No G. 35201/1/2009 dated 07-04-2010, a
Pre-Bid Conference was held at 11:00 AM on 12th April 2010 at ORGI’s Conference Hall,
Ground Floor, DDE Centre, Wing-1, West Block-1, R K Puram New Delhi 110066.
Clarifications on various queries received from the participating vendors are as
given in following table.
Sl.
No.
1
2
Vendor’s
Query/Request
Increase
in
the
Tolerance limit of
scanners when multi
features are on, from
2% to 10-15%
Can ORGI award the
Contract to multiple
vendors?
3
Consideration of Single
Higher speed scanner
per locations
4
Level of customization
for which 3 Software
personnel from vendor
side will be deployed.
Who will provide the
eFlow training to
them?
5
Can SI put different
types of scanners on
different locations?
Responses/ Clarifications
Amendments
in Tender
Considered but tolerance limit remains No change.
same i.e. 2%.
In normal circumstances, contract will
be given to only one vendor. However,
under special circumstances discretion
lies with ORGI.
ORGI is not limiting Bidders from
quoting scanners with speed more
than 65 PPM(A3 Size) with minimum 2
scanners at each location. Bidder must
remember that scanning will be done
Batch by Batch. Average size of Batch
is 110 Forms. Each Batch also requires
some manual intervention to feed and
check the location code parameters
during scanning. It may consume
around 30-40 seconds for each Batch.
3 software professionals will be used
for writing codes in C-Sharp and
should have knowledge of SQL and dot
Net frame work. They will be utilized
for developing various MIS Reports as
well as tuning of e-Flow application.
Required training of e-Flow for five to
ten days will be provided by the ORGI.
Standard Codes are pre-defined.
However, EFI and template creation as
well as tuning will be a part of core
team consisting of ORGI employees
and 3 software professionals deployed
by SI. No change in Tender.
Yes but these must be from same
Make subject to the fulfillment of
specification mentioned in Annexure
T3 of Tender. Images from different
make of scanners may have significant
No change.
No change
No Change
No Change
6
7
8
9
10
11
12
13
14
15
16
17
18
19
variation, which would require more
efforts and time to develop,
customised and tune e-Flow ICR
application. It may affect the
Recognition Accuracy also. No Change
in Tender
Criteria for prime Prime bidder will have to meet the No Change
bidder
eligibility criteria. Foreign party in
consortium is allowed but not as a
Prime Bidder.
Is
the
Previous Yes, Scanning/ ICR project experience No Change
scanning experience is a part of eligibility criteria.
would be included for
eligibility criteria.
Document required for As per certificate from OEM or No Change
Life cycle of scanner
technical brochure of scanner.
Shifting of scanner Can be considered in the project No change
from one location to interest but cost will be born by SI.
other location
Bid evaluation criteria No. Technical qualification is used only No Change
technical/ commercial for qualifying for opening the
50:50 or 70:30 or commercial bid. All the vendor
weight
for
more Technically qualified will be on equal
experience
footing for opening of Commercial Bid.
What
type
of Complete infrastructure as specified No Change
Environmental
for 6 Temporary Scanning Set up by
conditions will be Vendor. I.e. ACs, Electricity, Power
provided
by
the Backups, fire fittings and furniture.
ORGI/DCO in Nine
Scanning Centres
Please confirm the Images are required at 200 and 300 No Change
Image resolution
DPI in dual streaming mode without
any reduction in the specified speed.
ORGI may consider to 4-5 weeks only from the LOI, However No Change
increase the Scanner delivery can be prioritize and done in
Delivery time at least partial manner as per Annexure G7 of
by four weeks
Tender.
Blue print of spares
Required
to
meet
unforeseen No Change
circumstances
ORGI should allow to Acceptable provided the validity No Change
adjust
the
EMD period of EMD is extended upto three
against the security
months after the completion of the
Project.
ORGI should reduce Project being time bound, long term No change
the Annual Turn over and high value, the financial viability of
which
would
be the participating firms should be
around 33% of Project sound enough, therefore no change
Value
desired.
Security
Deposit In view of the importance and No change
should be 5% instead timeliness of the project, 10% is
of proposed 10%
reasonable amount for Security
Deposit.
Speed of Scanners and SL. No. 1,2 and 3 mentioned in scanner No change
its throughput
specification at Annexure T3 should be
read together.
Buy back option for Buy back price will be deducted from No Change
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Scanners
Please specify the
Project period for buy
back option.
Scanner’s Consumable
cost
Saving
of
image
format
Possibility of forms
pasted/ stapled with
photograph
Can all scanning be
done in Delhi
Counting machines
the offered price for calculating L1.
2 years or completion of phase 2 No Change
whichever is earlier.
As mentioned in Annexure T3 of No Change
Tender.
As specified in Tender.
No Change
No photograph will be there.
No Change
No.
No change
Depends on the vendor. The scanner No change
purchased by ORGI will not be used for
this counting. Vendor can deploy his
own means of mechanical counting to
be completed within one to two
months of receipt of Forms.
What should be the It can be of any project in India or No Change
supporting document abroad.
for scanner is used or
being currently used?
OS support by scanner Preferably all 4. However, Win 7.0 is No Change
must. As specified in Tender.
Performance
test 25,000 forms scanning in each of 2/3 No Change
procedure for testing shifts.
the ruggedness of
Scanner
Can a party be a part No except Scanner OEM. It is not No change
of
Multiple necessary for scanners OEM to be the
Consortiums or is it consortium member.
necessary for Scanner
OEM to be a member
of Consortium?
How many numbers of Prime bidder/ consortium members/ No change
offices in India will channel partners should have offices
qualify for Multiple at more than one location out of 15
locations.
locations mentioned in the Tender.
Experience of Form Experience of form processing i.e., No change
processing include the ICR/ OCR /OMR has to be submitted.
Scanning, ICR, OCR
and OMR
Attestation
of Self-attestation is sufficient.
No Change
documents
Please clarify the data For phase 1 SI has to do scanning and No Change
capturing
in
two e-Flow management while, for phase 2
phases and who will data extraction/ correction along with
do QC and Computer scanning and e-Flow management.
Assisted Coding for ORGI/DCO officials will do CAC and QC.
NIC and NCO
Please clarify if the Then correction operators work will be No Change
Forms are not filled in more, however it is rare.
proper manner and its
treatment
Deviation from Tender Yes, A separate page along with T4 No Change
36
37
38
39
40
41
42
43
44
45
46
47
48
requirement
Training period for
scanning operation is
within the scanning
period?
What the vendor will
do if the client due to
secrecy
is
not
providing
Specimen
copy of form?
Does the Annexure T1
relates to the Scanner
and what is the
meaning of Brand of
store offered
What equipments and
scanning software has
to bring for Technical
evaluation by the
Bidder
Digital micro-filming
should be submitted.
Yes, training period will be within the No Change
scanning period.
A certificate in this regard from the No Change
client along with Annexure C of Tender
is required.
Yes it is related to the Scanner and No Change
Brand of store referred to the make
and model of the scanners.
Bidder has to bring only scanner and No Change
scanning stations H/W and scanning
Software. However PCs and ICR
software
(Imaging Software for
recognition) will be provided by ORGI.
Give options for both 16mm and 35 No Change
mm as a separate line item under ‘Any
other item sub head in Other items
(not included for calculating the
project cost) in Annexure C 2.
What is the accuracy In last census more than 90% No change
of ICR software used recognition and less than 2% false
by ORGI during 2001 positive was achieved.
Census.
What will be the Two years comprehensive on site No change
Comprehensive
guarantee/warranty
with
all
Guarantee / warranty consumables and after that normal
and AMC period for cost for AMC for further at least 3
Scanners.
years from scanner OEM. Scanner
OEM will also ensure the availability of
spare parts for 3 years after the expiry
of guarantee/warrantee period.
Does the ORGI ensure Normally Yes, ORGI will ensure No Change
the Sufficient supply of sufficient supply of schedules.
schedules at each
scanning locations.
Clarification Point No. The 15.2 & 15.1 should be read as No change
15.2 15.1, 15.3, 15.4
15.1; 15.3 as 15.2 and 15.4 as 15.3
Clause mentioned in It is a standard clause and may be No Change
Annexure
C–3
in downloaded from the website namely
respect of DGS&D-229 http://www.dgsnd.gov.in
Relationship between These are the standard clause. SI has No Change
clause
30
on to agree with all the clauses
Arbitration and point mentioned in Arbitration whereas
17 under Annexure T1 agreement to point 17 under
Annexure T-1 is optional.
Format
for
EMD, Different banks use their own format No Change
Credit worthiness and for these items; therefore one uniform
Security
format/pattern can not be prescribed.
Last
Date
of 28th April 2010 at 13:00 hours followed No change
submission of Tender
by Technical Bid opening at 15:00
hours on 28th April 2010.
(Mohan Singh Thapa)
Joint Director