Board of Directors Meeting
XYZ School PTSA
Auditorium
Any Town, USA
October 30, 2009
7:00 P.M. – 8:00 P.M.
CALL TO ORDER:
The regular PTSA meeting of XYZ School PTSA was called to order October
30, 2006 in the Auditorium of XYZ School at 9:30 am by President Steve
Mcquine. Secretary Candy Chocolate recorded the minutes.
AGENDA:
The agenda was approved with the following corrections: Remove Nominating
Committee.
ATTENDANCE:
75 members were in attendance qualifying for a quorum according to bylaws of
7 members. With Executive Committee: President Steve Mcquine President,
Ringo Smith 1st Vice President, Davey Jones Treasurer and Candy Chocolate
Secretary.
Excused: 2nd Vice President Dolly Madison
MINUTES:
The minutes of the September 25, 2006 PTSA meeting were approved with the
following corrections: delete under President’s report “in the gym” and insert
“in the library”.
TREASURER’S
REPORT
Treasurer Davey Jones reported the financials of the unit: Checking $535.89
Savings 1,002.39. Report was filed for audit.
OFFICER REPORTS:
President:
Steve Mcquine – Reported that he has appointed Sally Jenkins, Family Night
Committee Chair, with the approval of the Executive committee. Sloopy also
reported that the Book fair was scheduled for November and volunteers are
needed for Wednesday and Thursday. Secretary Candy sent around a sign-up
sheet.
1st Vice
President:
1st Vice President Davey Jones – Reported that the membership report was done
and Sally the membership Chair sent the report on to the Colorado PTA office.
A copy of the membership report was made and given to the secretary.
2nd Vice
President:
2nd Vice President Dolly Madison – Reported via written report:
The program scheduled for the November meeting is on Internet safety.
Secretary:
Secretary Candy Chocolate – Read the Thank you note from the Principal and
teachers for the Back to School Luncheon.
Treasurer:
Treasurer Davey Jones – Reported that the Audit committee finished the Audit and
copies were made available for the membership.
2
Motion
Vote
It was moved and seconded to adopt the Audit report from the audit committee.
Motion Passed
A copy of the Audit will be given to the unit secretary and also sent to the Colorado
PTA office.
COMMITTEES:
Family Night – Sally reported that all is going well and the committee is
looking for a theme.
Theme ideas were discussed and it was decided that the committee will
take suggestions over the next few weeks, and have the top three (3) at
the next meeting to be voted on.
Trick or Treat Street – Bob announced that all is in place for the event
tomorrow and reminded everyone to bring canned food with them for the
local food pantry.
ANNOUNCEMENTS:
Trick or Treat Street
Regular meeting
October 31, 2006
November 29, 2006
ADJOURNMENT:
The meeting was adjourned at 7:50 PM.
___________________________
Candy Chocolate, Secretary
XYZ School
XYZ School Auditorium
Approved: ____________
Date: _______________