Office of the Development Commissioner (Handicrafts)
Government of India, Ministry of Textiles, West Block 7, R.K.Puram,
New Delhi-110066
*****
INVITATION FOR ‘EXPRESSION OF INTEREST’ FOR CONDUCTING
“CENSUS OF HANDICRAFT ARTISANS”
The Office of the Development Commissioner for Handicrafts, Ministry of Textiles invites “Expression of Interest”
(EOI) from the reputed institutions, Organizations, Government sponsored Institutions, PSUs, autonomous bodies
for conducting the Census of Handicrafts artisans in the 60% districts of the country. The details of eligibility
criteria and terms & conditions for the bids can be obtained from the website http:/handicrafts.nic.in. This can
also be collected from Ms. Alka Arora, Additional Development Commissioner (Handicrafts), at the above address
at New Delhi Phone No.26191569 from 11.00 AM to 5.00 PM on working days.
The eligible organizations may submit their bid in sealed envelopes on or before the due date, the details
of which are given in the tender document uploaded on the website of this office.
A pre-bid conference will be held 25.09.2009.at 15.00 hrs (3.00 P.M) in the Committee Room of the Office
of the Development Commissioner Handicrafts at the above mentioned address.
Information on bid opening date shall be published on the web site and shall also be known from the
Office of the Development Commissioner Handicrafts on the closing date.
(Sanjay Agarwal)
Development Commissioner (Handicrafts)
Telephone No.26177790/26103708 (Office)
Government of India
Ministry of Textiles
Office of the Development Commissioner (Handicrafts)
West Block No.7,
R.K.Puram,
New Delhi-110066
TENDER DOCUMENT
INCLUDING TERMS OF REFERENCE
INVITING
“EXPRESSION OF INTEREST”
FOR CONDUCTING “CENSUS OF HANDICRAFTS ARTISANS”
Kind attention of interested bidders is drawn to this office tenders in the recent past inviting “Expression
of Interest” for conducting census of Handicrafts Artisans during the year 2007-08 & 2008-09 in the identified 40%
districts of the country, made available through our official website www.handicrafts.nic.in .
1
The census of handicraft artisans now for the remaining 60% of the districts in the country as per the list
enclosed is to be undertaken as one time survey & will be completed in 12 months during the 11th Five Year Plan.
The interested bidders may kindly note that the census of handicrafts artisans planned is a complete
census which will involve survey/enumeration, in every villages, in every locality of urban bodies and every
household of the cluster of artisans in villages and urban areas of the selected district to adopt an appropriate
and adequate procedure and strategy to ensure total
identification & enumeration of the handicrafts
artisan. In this census also the enumeration of handicrafts artisans is the foremost idea, the evaluation of which
will be based on criteria that the artisan contacted satisfies that the handicrafts produced by him fulfill the
requirement of definition of handicrafts i.e. “items made exclusively by hand often with the help of tools to give it
both a decorative and utilitarian value”.
Considering the large volume of work involved, the whole country has been divided into following six
regions indicating therein the states in the jurisdiction of each Region with census figures of the last census
conducted in the year 1995-96.
Region
Northern Region
Central Region
Eastern Region,
North
Eastern
Region,
Western Region
Southern Region –
States
Delhi, Punjab, Rajasthan, Himachal Pradesh, Jammu &
Kashmir, Haryana, Chandigarh (UT)
Uttar Pradesh, Uttarakhand
West Bengal, Bihar, Orissa
Jharkhand, Chattisgarh
Assam, Manipur, Tripura, Arunachal Pradesh, Mizoram,
Nagaland, Sikkim,Meghalaya
Maharashtra, Madhya Pradesh, Goa, Gujarat, Daman &
Diu (UT)
Tamil Nadu, Kerala, Andhra Pradesh, Karnataka,
Pondicherry (UT), Andaman & Nicobar (UT),
Lakshadweep (UT)
No. of Artisans as per census
report
(1995-96)
(in lakhs)
12.64
11.77
8.37
8.89
3.07
2.87
It has now been decided to invite “Expression of Interest” for conducting further census of handicraft
artisans in the remaining 60% of the districts in the country as one time survey, as per the list of the districts
identified and given in the Annexure, on the basis of following TORs and other Terms and conditions :
2
TERMS OF REFERENCE (TOR)
i.
ii.
iii.
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
To evaluate the number of artisans in different crafts all over the country.
To study the employment and wage structure of handicrafts artisans.
To carry out social and economic mapping of handicrafts workers indicating the following:
Number of artisans by sectors of production, by location, & by specific and major craft groups.
Classification of artisans by religion, by social status (SC/ST/OBC/Minority, including its sub
categories/Below Poverty Line, by gender, by physical infirmity and age group.
Sources of working capital, requirement of working capital and availability of credit.
Estimates of raw materials, production, value addition in different crafts sale and marketing channels
through which manufactured products are sold.
Distribution of daily working hours and the seasonal calendar, .
Average wage rate in crafts, Annual household income from crafts, income from other sources, income
from all sources, and per capita income in different crafts.
Contribution of handicraft sector to the family income.
Distribution of households by levels of dependency on handicraft activity.
Identification of craft communities by their caste state-wise, bringing out their economic status.
Identification of artisans holding awards like Shilp Guru/National Award/State Award/National Merit
Certificate/State Merit Certificate/any other, having Identity cards issued/not issued, holding credit
card/not holding credit card, availing facilities of welfare programmes like Rajiv Gandhi Shilpi Swasthya
Bima Yojana/Bima Yojana etc.
To evaluate & collect details in the sector of the artisans who have formed cooperative
societies/Federation and are equipped with the knowledge of cooperative movement and its benefits.
Consolidating all the above information in tabular form at the National level, state-wise, District-wise in
rural areas upto Block level and in Urban areas local body wise upto population of 2.5 lakhs and for local
bodies with population over 2.5 lakhs ward wise, and to conduct detailed mapping of the handicrafts
being practiced, introducing each section with a brief background note, indicating topography of the
area, crafts and the craft pockets.
SUBMISSION OF PROPOSALS
The interested organization must submit separate proposal for each region for undertaking the census
work. organization/Institution are free to submit their proposals for one or more regions, however not more
than three regions shall be awarded to any organization/Institution. Organizations/Institutions interested to
conduct census of handicrafts may submit their proposal in two separate envelops containing bid forms for
technical and financial bids. However for applying for more than two regions the Organization/Institution
may submit single technical bid for all the regions and separate financial bids for the regions they are
interested to quote. The Organizations/Institutions interested must submit their proposal upto 17.00 hrs of
05.10.2009, accompanied with Earnest Money amounting to Rs.50,000/- (Rupees Fifty Thousand only) along
with the technical bid addressed & pledged to Office of the Development Commissioner (Handicrafts) for
each region along with the proposal separately, the census of which they are interested to undertake
fulfilling the following conditions:
i.
Technical proposal should be sealed in a separate envelope clearly marked in BOLD “SECTION A –
TECHNICAL PROPOSAL FOR CENSUS OF HANDICRAFTS ” written on the top of the envelope, which
should contain the following details in it & also in brief on a separate sheet duly authenticated by the
authorized functionary of the organization at the beginning of the technical proposal.
1.
Name, Address, Telephone/Fax No. and E-mail Address.
3
2.
Year of establishment and registration details.
(Should be supported by an authenticated copy of the Registration)
3.
Financial turnover during the last five years, year wise.
(should be supported by an authenticated Balance sheet year-wise.)
4.
Details of past experience of conducting census assignments, large socio economic surveys and
research studies during the last three years.
(Should be supported by a list of activities conducted pertaining to surveys and Census & the name of
the awarding organization duly authenticated).
5.
Proposed methodology for conducting the Census.
6.
Time frame for completing the census of Handicrafts artisans.
7.
CVs of the Project Coordinator, key personnel and manpower proposed to be deployed for the
Census.
(should be supported in brief containing the details of the team on a single sheet.)
8.
IT infrastructure available with the organization (Should be supported with details on a single sheet)
9.
Any other information which is relevant to the assignment.
ii Financial proposal should be sealed in another envelope clearly marked in
BOLD “SECTION B –
FINANCIAL PROPOSAL For Census of Handicrafts”
written on the top of the envelope.
iii Both envelopes should have the bidders Name and Address clearly written
at the Left Bottom Corner
of the envelope. Both envelopes should be put in a larger cover/envelop, sealed and clearly marked in BOLD
“Proposal for
undertaking census of handicrafts artisans …………region” with the bidders
Name
and Address clearly written in BOLD at the Left Bottom Corner.
NOTE:
(i)
(ii)
(iii)
In case Technical Bid envelop contains financial bid details also, the bid of the concerned
organization will be rejected
Conditional bids will not be considered.
Any document/sheet not signed shall tantamount to rejection of bid.
ELIGIBLE ORGANIZATIONS
Agencies preferably National Level agencies such as reputed institutions, organizations, Government
sponsored Institutions, PSUs, & autonomous bodies with presence in at least five states/UTs and having
previous experience of conducting Census at the State/National level and large surveys preferably in the field of
Handicrafts. The organization based on the eligibility fixed will submit their Expression of Interest in a two-bid
format i.e. separate Technical and Financial, adhering, to the qualifying conditions in the technical bid, given in
the eligibility criteria below :
ELIGIBILITY CRITERIA
4





The institution/organization should be a registered entity with minimum Ten years of existence.
Total turnover of the organization should be minimum five crore in each of the last three years.
Having minimum ten experienced professionals in the field of survey/census on their rolls.
Having the working place equipped with desired IT infrastructure.
The consultancy organization should submit its profile including i) Background of the agency, ii) Brief
details of past experience in the field, iii) Copy of the Report of Census conducted, if any, iv) Bio-data of
Project Coordinator and other key personnel, v) the manpower that will be deployed for conducting the
survey, vi) additional information if any, and other related details.
 The consultancy organization should develop a concept paper indicating methodology, coverage, time
frame and other related aspects.
PRE- BID CONFERENCE
Pre bid conference will be held in the Committee Room of the Office of the Development
Commissioner (Handicrafts), New Delhi on 25.09.2009 at 3.00 P.M. in presence of prospective bidders/their
representatives for clarification of doubts if any.
OPENING OF BIDS
The Bids received will be opened for evaluation of Technical Bids only at on 08.10.2009 at 3.00 P.M.
followed by presentation of the shortlisted bidders in the technical bid on 19.10.2009 at 3.00 P.M. The Financial
Bid of the shortlisted bidders in the Technical Bid evaluation/Presentation will be opened on 22.10.2009 at 3.00
P.M in presence of the interested bidders.
CRITERIA FOR EVALUATING BIDS / PROPOSALS
The Technical Proposals will be evaluated by a panel of nominated officers, on the basis of two-stage
Quality-cum-Cost basis selection procedure (giving 70% weightage to the score obtained in the technical
evaluation and presentation together and 30% weightage to the score obtained in the financial evaluation)
adopted by the office. Once the technical bids have been evaluated, the successful shortlisted bidders will be
requested for making a presentation of the road map & the Methodology they will adopt for census work, followed
by opening of the Financial bids on the dates fixed. Financial bids will be opened, on the date fixed, in presence of
the interested bidders or their representatives who are declared successful in the technical bid & the presentation
made by them.
TIME PERIOD
The selected Institutions/organizations shall have to complete the census work within twelve months from
the date of award of work and thereafter submit final report within one month.
PENALTY CLAUSE
In case of time overrun beyond the stipulated period, the defaulting organization shall have to pay a
penalty @ 1 % of the awarded project cost for the first month of delay and thereafter additional 2 %, 3%, & 4% for
the delay caused respectively for 2nd, 3rd & 4th month, which may be adjusted from the amounts payable at the
time of final settlement.
5
MODUS OPERANDI & DELIVERABLES
The Regional agency appointed shall finalize the standard methodology, questionnaire and sampling plan
in consultation with the Office of the Development Commissioner (Handicrafts), to be followed by them for
conducting of census operation. The final deliverables for the Regional agencies would be as under :i)
ii)
Raw data in (5 hard copies & 5 soft copies to the Office of the Development Commissioner
(Handicrafts) & the Nodal Agency to be appointed and the Office of the Development
Commissioner (Handicrafts) as per the format to be supplied by the Nodal Agency.
State-wise detailed reports (20 hard copies and 10 CDs) covering, but not limited to, all the points
mentioned in the Terms of Reference.
6
MODE OF PAYMENT
Selected agency after the award of work and fulfillment of Terms and conditions required under the rules
will be paid 50% of the sanctioned amount as first installment with appropriate security from the organization for
the amount released. 30% of the sanctioned amount will be paid as 2 nd installment when presentation of the report
will be made at the draft stage subject to submission of Utilization Certificate of the 1 st installment of payment made
audited by the Chartered Accountant. The balance 20% of amount will be paid when the final report is submitted in
the office as per the stipulation in the sanction along with utilization certificate from the chartered Accountant of the
2nd installment of payment made, for final settlement of accounts.
The Office of the Development Commissioner (Handicrafts) reserves the right to accept or reject any
Bid or annul the Bidding process and reject all Bids at any time prior to award of contract, without assigning
any reason thereof.
7
Detailed List of Balance 60% Districts in the country (State Wise)
Annexure -1
ANDHRA PRADESH
1. Adilabad
2. Anantpur
3. Chittor
4. Guntur
5. Hyderabad Urban
6. Karim Nagar
7. Kurnool
8. Medak
9. Mehboobnagar
10. Nizamabad
11. Prakasam
12. Ranga Reddy
13. Vizianagaram
14. Warangal
15. West Godavari
ARUNACHAL PRADESH
16. Changalang
17. Daporijo
18. Diban Valley( Anini Valley)
19. East Siang(Passighat)
20. Itanagar
21. Khonsa
22. Roin
23. Tawang
ASSAM
24. Karimganj
25. Cachar
26. Darrang
27. Dhemaji
28. Goalpara
29. Golaghat
30. Hailakandi
31. Karbi-Anglong
32. Kokrajhar
33. Lakhimpur
34. Nagaon
35. Nalbari
36. Sibsagar
Bihar
37. Araria
38. Aurangabad
39. Banka
40. Bhagalpur
41. Bhojpur(Arah)
42. Buxar
43. Gaya
44. Gopalganj
45. Jamui
46. Khagaria
47. Kishanganj
48. Lakhisarai
49. Munger
50. Muzaffarpur
51. Nalanda
52. Purnea
53. Rohtas(Sasaram)
54. Saharsa
55. Sekhpura
56. Seohar
57. Sitamarhi
58. Vaishali(Hajipur)
59. West Champaran
Chandigarh
60. Chandigarh
Chattisgarh
61. Dantewada
62. Dhamtari
63. Durg
64. Kanker
65. Kawardha
66. Korba
67. Raigarh
68. Rajnandgaon
69. Surguja
70. Bastar
71. Janjgir-Champa
72. Koriya
73. Raipur
Daman & Diu
74. Daman
75. Diu
Delhi
76. Central
77. North
78. North East
79. North West
80. West
Goa
81. North Goa
82. South Goa
Gujarat
83. Anand
84. Banaskantha
85. Bharuch
86. Dangs
87. Gandhinagar
88. Jamnagar
89. Kutch
90. Mehsana
8
91. Narmada
92. Patan
93. Porbander
94. Rajkot
95. Surendranagar
96. Vadodara
97. Valsad
Haryana
98. Faridabad
99. Fatehabad
100.
Gurgaon
101.
Jind
102.
Kaithal
103.
Karnal
104.
Panchkula
105.
Panipat
106.
Rewari
107.
Sonipat
108.
Yamunanagar
Himachal Pradesh
109.
Bilaspur
110.
Kangra
111.
Kinnaur
112.
Kullu
113.
Shimla
114.
Sirmour
115.
Solan
Jammu & Kashmir
116.
117.
118.
119.
120.
121.
122.
123.
124.
Jharkhand
125.
126.
127.
128.
129.
130.
131.
132.
133.
134.
135.
136.
KARNATAKA
137.
Badga
Poonch
Rajauri
Udhampur
Jammu
Kupwara
Srinagar
Leh
Kargil
Chatra
Deogha
Dhanbad
Giridih
Godda
Gumla
Jamtara
Koderma
Latehar
Palamu
Ranchi
Sahebganj
Bangalore Rural
138.
Bangalore Urban
139.
Belgaum
140.
Bijapur
141.
Chamrajnagar
142.
Chickmagalur
143.
Davanagare
144.
Dharwad
145.
Gadak
146.
Haveri
147.
Karwar
148.
Kolar
149.
Mandya
150.
Mysore
151.
Raichur
152.
Udupi
153.
Yadgir
KERALA
154.
Alapuzzha
155.
Idukki
156.
Kasaragod
157.
Kottayam
158.
Palghat
159.
Pathanamthitta
160.
Quilon
161.
Wayanad
LAKSHDWEEP
162.
Lakshdweep
Madhya Pradesh
163.
Anooppur
164.
Balaghat
165.
Betul
166.
Bhind
167.
Chhattarpur
168.
Chhindwara
169.
Damoh
170.
Dhar
171.
Dindori
172.
Guna
173.
Hoshangabad
174.
Indore
175.
Jabalpur
176.
Khandwa
177.
Khargone
178.
Mandla
179.
Narsinghpur
180.
Neemuch
181.
Panna
182.
Ratlam
183.
Rewa
184.
Sagar
185.
Seoni
186.
Shahdol
9
187.
188.
189.
190.
Maharashtra
191.
192.
193.
194.
195.
196.
197.
198.
199.
200.
201.
202.
203.
204.
205.
206.
207.
208.
209.
210.
211.
MANIPUR
212.
213.
214.
215.
216.
217.
MEGHALAYA
218.
219.
220.
221.
MIZORAM
222.
223.
224.
225.
226.
NAGALAND
227.
228.
229.
230.
231.
Orissa
232.
Shajapur
Sindi
Tikamgarh
Ujjain
Ahmednagar
Akola
Amravati
Beed
Bhandara
Buldhana
Gadchiroli
Gondia
Hingoli
Kolhpur
Latur
Mumbai-City
Nandurbar
Nashik
Osmanabad
Raigad
Ratnagiri
Sangli
Sindudurg
Thane
Wardha
Bishnupur
Chandel
Churachandpur
Senapati
Tamenglong
Thoubal
East Khasi Hill
Jaintia Hill
Ri-Bhoi District
West Khasi Hill
Aizawal
Champhai
Lawngtlai
Luglei District
Mamit
Kohima
Mokokchung
Mon
Wokha
Zunheboto
Angul
233.
Bargah
234.
Bhadrak
235.
Boudh
236.
Dhenkanal
237.
Gajapati
238.
Ganjam
239.
Jharsuguda
240.
Kalhandi
241.
Kendrapara
242.
Koraput
243.
Malkangiri
244.
Mayurbhanj
245.
Nayagarh
246.
Phulbani
247.
Puri
248.
Sonepur
249.
Sundergarh
PONDICHERRY
250.
Karikal
251.
Pondicherry
Punjab
252.
Amritsar
253.
Bhatinda
254.
Ferozepur
255.
Gurdaspur
256.
Hosiarpur
257.
Ludhiana
258.
Mansa
259.
Moga
260.
Patiala
261.
Ropar
262.
Sangrur
Rajasthan
263.
Banswara
264.
Baran
265.
Barmer
266.
Bikaner
267.
Bundi
268.
Chittorgarh
269.
Dholpur
270.
Dungarpur
271.
Ganganagar
272.
Jaisalmer
273.
Jalor
274.
Jhalawar
275.
Karauli
276.
Kota
277.
Nagaur
278.
Sawai Madhopur
279.
Sikar
280.
Sirohi
SIKKIM
10
281.
East
282.
North
283.
South
TAMIL NADU
284.
Coimbotore
285.
Cuddalorei
286.
Dharmapuri
287.
Kancheepuram
288.
Kanniyakumari
(HQ : Nagercoil)
289.
Karur
290.
Namakkal
291.
Nilgiris (HQ:
Udhagamandalam)
292.
Perambalur
293.
Salem
294.
Sivaganga
295.
Thanjavur
296.
Tiruchiorappalli
297.
Tirunelveli
298.
Tiruvallur
299.
Vellore
300.
Villupuram
301.
Virudhunagar
TRIPURA
302.
South District
303.
West District
Uttar Pradesh
304.
Agra
305.
Ambedkarnagar
306.
Azamgarh
307.
Bagpat
308.
Balrampur
309.
Banda
310.
Barabanki
311.
Bhadoi
312.
Bijnor
313.
Budaun
314.
Deoria
315.
Etah
316.
Etawah
317.
Fatehpur
318.
Firozabad
319.
Gautam Budda Nagar
320.
Gonda
321.
Gorakpur
322.
Hamirpur
323.
324.
325.
326.
327.
328.
329.
330.
331.
332.
333.
334.
335.
336.
337.
338.
339.
340.
341.
342.
343.
344.
345.
Uttaranchal
346.
347.
348.
349.
350.
351.
352.
West Bengal
353.
354.
355.
356.
357.
358.
359.
360.
361.
362.
363.
364.
Jaunpur
Jhansi
Jyotiba Phoole Nagar
Kanpur(Nagar)
Kaushambi
Lakhimpur-Khedi
Maha Maya Nagar
Maharajganj
Mahoba
Mau
Meerut
Mirzapur
Oraiyya
Padrauna
Pilibhit
Rampur
Saharanpur
Sant Kabir Nagar
Shravati
Siddharth Nagar
Sitapur
Unnav
Varanasi
Almora
Champawat
Dehradun
Garhwal(Pauri)
Pitoragarh
Rudraprayag
Tehri-Garhwal
Bankura
Bardhaman
Birbhum
Darjeeling
Hooghly
Howrah
Medinipur
Murshidabad
Nadia
Siliguri
South 24 Parganas
Uttar Dinajpur
11