Instructions for Preparing a medinfo2001 Paper for Electronic Submission in
"Camera Ready" Format  14pt, bold
Vimla Patela, Ray Rogersb, Reinhold Hauxc  12pt, bold
a
Centre for Medical Education at McGill University, Montreal, Canada  10pt, italic
b
Managing Director of Ray Rogers Associates, London, UK  10pt, italic
c
University of Heidelberg, Heidelberg, Germany  10pt, italic
Abstract  10pt, Times bold
Materials and Methods  12pt, Times bold
The abstract should be clear, descriptive and no longer
than 400 words. It should provide a brief introduction to
the main theme. This should generally be followed by a
statement regarding the methodology, a brief summary of
results. The abstract should end with a comment on the
significance of the results or a brief conclusion. Abstracts
are written in 10pt Times italic.
General Organisation of the Paper  10pt, Times bold
Keywords:  10pt, Times italics
Documentation; Bibliography; Medical Informatics
Introduction  12pt, Times bold
This author kit is designed to assist you in preparing your
submission, it is an exact representation of the format
expected by the editor. A template (in Microsoft Word) is
also available by keying out of this document back into the
medinfo2001 pages. This example paper provides all the
information you require to comply with the medinfo2001
submission standards.
The official language of the medinfo2001 congress in
London, England is English. Values should be in SI units.
To ensure that the greatest opportunity for participation in
medinfo2001 is made available to presenters and
institutions, authors may appear in multiple submissions but
may have only ONE submission considered where they are
the primary or first author.
The first named person is assumed to be the presenting
author. Where more than four authors are listed, only the
first four will be cross-referenced in the Congress Final
Programme and the Proceedings
If more than one submission is received with the same
named first author, the Scientific Programme Committee
will accept the first to be received and not process any
subsequent ones. Authors may have multiple submissions
but may have only ONE submission considered where they
are the primary or first author.
If selected, your paper will be published as part of the
medinfo2001 congress proceedings. After reduction, your
paper will be directly reproduced from this camera-ready
format, remember to take this into account in your
preparation.
There are three types of paper considered for submission to
medinfo2001, these are:
 Scientific Papers
These papers represent original contributions to the
science of medical and health informatics with a
clear statement of objectives, methods and results.
 Opinion/Future Vision Papers
Papers are solicited that address the issues of the
way forward and along the Informatics Route to
Knowledge. These future vision papers will be
presented in a different stream.
 Review Papers
These papers explore and evaluate the key aspects
and implications of the current situation
internationally across the multi-professional
spectrum or within particular disciplines.
Manuscript content should, in general, be organised in the
following order:
Abstract
Key words
Introduction
Materials and methods
Results
Discussion
Conclusion
Acknowledgments
References
Address for correspondence
Keywords  10pt, Times bold
Body Text
Keywords are crucial to the appropriate indexing of the
congress proceedings in the MEDLINE database. For this
reason keywords should, preferably, be drawn from the
MeSH thesaurus.
The body of the text of the submission is a set of body text
paragraphs defined as follows:
Document Length Restrictions  10pt, Times bold
Papers accepted for oral presentation are limited to five
pages of two-column format with a maximum of 5000
words. Papers accepted for poster presentations and
scientific demonstrations are limited to one page in the
same two-column format.
Document Format  10pt, Times bold
 10pt Times font
 Single space, defined as 12pt
 Spacing before is 3pt
 Spacing after is 3pt
 There is no indentation for the first line
Bullets
There are two levels of allowed bulleting:
 This is the first bullet level
Font and Spacing  10pt, Times italics
The font used throughout the paper is Times. The paper size
is A4 (i.e., 210 x 297mm), two-column format (i.e., 85mm
each) with a 2.5cm margin at the top, a 2.5cm margin at the
bottom, 1.5cm margins on the left and right with a 1cm
space between the two columns. Lines are single spaced,
justified. If the last page of your paper consists of less than
two columns, then divide the text into two columns of equal
length.
Paper Title
The title of the paper should be in 14pt bold and be
centered over BOTH columns, the title should have 60pts
space above (2 cm) and 12pts below.
Authors
Author names should be in 12pt bold with 12pts above and
12pts below. Full given names should precede the family
name. Indexes to author addresses are superscript,
sequential alphabetical lettering commencing at a (a,b,c….).
[See Introduction for author constraints]
Author Affiliations
 This is a sub-bullet level
Enumerated Lists
Lists are sequentially numbers as follows:
1. Spacing before is 3pt
2. Spacing after is 3pt
Tables
Tables are sequentially numbered in numeric fashion with
the table title and number above the table. Tables should be
centered in the column OR on the page. Tables should be
followed by a line space (12pt). Elements of a table should
be single spaced, however double spacing can be used to
show groupings of data or to separate parts of the table.
Table column headings should be in 10pt bold. Tables are
referred to in the text by the table number as shown in Table
1.
Table 1 - Formatting rules
Object
Font
Align
Space
above
Space
below
Author affiliations should be in 10pt italic with regular line
spacing. The body of the text should begin 2 lines below the
last address line (24pts). The address for correspondence
for the main author is to be included at the end of the paper
following the references. [See also Introduction for author
constraints]
Title
14pt bold
centered
60pt
12pt
Author(s)
12pt bold
centered
12pt
12pt
Addresses
10pt italics
centered
0pt
0pt
Heading1
12pt bold
left
12pt
12pt
Headings
Heading2
10pt bold
left
6pt
6pt
Three levels of heading are allowed as follows:
Heading3
10pt bold
italics
left
3pt
3pt
Body
10pt
justified
3pt
3pt
 Level 2 (Heading2 format) - 10pt, Times bold, left
justified
Bullet
10pt
justified
3pt
3pt
 Level 3 (Heading3 format) - 10pt, Times bold italic,
left justified
Table title
10pt italics
centered
12pt
6pt
Figure title
10pt italics
centered
6pt
12pt
 Level 1 (Heading1 format) - 12pt, Times bold, left
justified
Figures
Equations
Figures are sequentially numbered in numeric fashion
commencing at 1 with the figure title and number below the
figure as shown in Figure 1. Detailed recommendations for
figures are as follows:
Equations should be numbered serially at the right-hand
side in parentheses as shown in Equation (1).
( Paper )0 Author  Accept
n
 Ensure that figures are clear and legible
(1)
 Black and White only is allowed.
Footnotes
 If a figure spans two columns, it should be placed at
the top or bottom of a page.
Footnotes should be in 9pt Times and placed at the bottom
of the column in which they appear1. Footnotes should be
used sparingly. Footnote numbers in text should be in
superscript.
 Hard copy illustrations should, preferably, be
included in the electronic version of the submission
in an appropriate format as follows:
 BMP - Microsoft bitmap file
 WMF - Windows Metafile Format
 EPS - Encapsulated Postscript
 JPG (JPEG)
References
All publications cited in the text should be included in a list
of references following the text of the manuscript.
References are sequentially numbered as they appear in the
text. Reference numbers are indicated in square brackets.
Recommendations for references are:
 Use Vancouver style as provided for by Index
Medicus.
 PICT - Macintosh PICT file
 The following included files are permissible:
 Include ALL authors, not only the first three
followed by et al., for multiple author papers.
 Microsoft Graph
 The internationally recognized abbreviation title of
journals is in 10pt, Times italics.
 Microsoft Draw
 Adobe Framemaker Graph
 Multiple author given names are NOT separated by
punctuation.
 Macintosh PICT
 When referencing in the body of text, use 10pt
Times in square brackets.
Figure 1 shows an included Microsoft Draw object.
100
 Types of references are as follows:
80
 For a standard reference see [1] where the
journal title appears in Italics.
60
 For a paper in a collection see [2] where the
book title appears in Italics.
40
20
 Books should be referenced as per [3] where
the book title appears in Italics.
0
1st
Qtr
2nd
Qtr
3rd
Qtr
4th
Qtr
Figure 1- MEDINFO paper submissions
When preparing your reference list, the following errors
should be avoided:
 Including references not cited in the text.
In Figure 2 is an example of an included Windows Bitmap
 Excessively referencing your own work.
 Insufficiently referencing the work of others.
 Including references where you are not in possession
of a copy of the reference.
Figure 2 - a .bmp sample
Equations
Editorial Support and Guidance
Equations should be numbered serially at the right-hand
side in parentheses as shown in Equation (1).
In developing countries first-time authors, or those having
concerns about their proficiency in the English language,
may seek editorial advice and guidance from their local
1
This a footnote
member of the International Medical Informatics
Association or a the member of the Scientific Programme
Committee.
Evaluation of Papers
All papers will be reviewed by three (3) independent
reviewers. Evaluation will stress the originality of the
submission, the contribution to the medical informatics
field, the clarity of exposition and the adequacy of
references to relevant international work.
Deadlines & Submissions
Papers conforming to these guidelines must reach the
medinfo2001 Proceedings Organisation before 1 December
2000.
Authors whose submissions have been accepted for
presentation will receive confirmation by 1 March 2001. At
least 1 author must have registered as a delegate by 1 April
2001 or else the paper will be withdrawn from the
programme.
All Submissions must be received electronically and must
include:

The title of the paper in the subject line of the email

In the text of the Email the full wording of the paper
title, and the full list of the authors
 The full paper (which must be received by 1 December
2000) must be as an attached file in Word format
All papers should be sent by email to:
medinfo2001 Proceedings Organisation:johnsbryden@bcs.org.uk
+44 (0) 141 427 2959 or by express mail to:
medinfo2001 Proceedings Organisation.
34 Sherbrooke Drive,
Glasgow, G41 5AA, Scotland, UK
Publication
Papers will be published on the CD-ROM of the congress
(the traditional paper book form will be available by
advance order through the Congress Secretariat on its
registration booking form). Published papers for
medinfo2001 will be indexed in the MEDLINE database.
Acknowledgments  12pt, Times bold
Remember to thank those that have supported you and your
work.
References  12pt, Times bold
[1] Fetter RB, Shin Y, Freeman JL, Averill RF, and
Thompson JD. Casemix definition by diagnosis-related
groups. Med Care 1980: 18 (2 Suppl) piii: 1-53.
[2] Zadeh LA. Is probability theory sufficient for dealing
with uncertainty in AI: a negative view. In: Kanal LN
and Lemmer JF, eds. Uncertainty in Artificial
Intelligence. Amsterdam: Elsevier, 1986; pp. 103-16.
[3] Weed L. Medical Records, Medical Education and
Patient Care. 2nd ed. Cleveland: Case Western Reserve
University Press, 1971.
Address for correspondence 10pt, Times bold
Lead author contact details go here. 9pt, Times
Only if an author is unable to submit by email should he/she
make contact with John Bryden, by 15 October 2000 by
phone, or telefax at:
Add E-mail or URL address if available