CAUTION – PRINTED DOCUMENTS MAY NOT BE THE LATEST EDITION.
CHECK THE RISD INTERNAL WEB TO VERIFY THE LATEST EDITION IN THE TOG TABLE OF CONTENTS.
Richardson Independent School District
Technology & Support Services
Operating Guide
Topic: AUP-Policy (p 1 of 3)
Instructional Technology
ELECTRONIC COMMUNICATION AND DATA MANAGEMENT
AVAILABILITY OF
ACCESS
Access to the District’s electronic communication and data
management systems, including without limit, its telephone system,
computer networks, electronic mail systems, videoconferencing
systems, and its Internet and intranet access capabilities, shall be made
available to students and employees primarily for educational and
administrative purposes. Limited personal use of the system shall be
permitted if the use:
1. imposes no tangible cost on the District;
2. does not unduly burden the District’s computer or network
resources;
3. does not interfere with the employee’s job performance or the
student’s academic performance;
4. has no for profit commercial use;
5. is not for the purpose of political campaigning, or religious
worship, or proselytizing; and
6. does not otherwise violate the District’s policies or federal, state, or
local law.
The District reserves the right to use the District’s electronic and data
management system for purposes as it sees fit.
USE BY THE
MEMBERS OF THE
PUBLIC
Access to the District’s electronic communication and data
management systems, including without limit, its telephone system,
computer networks, electronic mail systems, videoconferencing
systems, and its Internet and intranet access capabilities, shall also be
made available to members of the public, in accordance with applicable
administrative regulations. Such use may be permitted so long as the
use:
1. imposes no measurable cost on the District; and
2. does not unduly burden the District’s computer or network
resources.
Members of the public who are granted access shall be required to
comply with all District rules, regulations, and policies governing
appropriate use of the system.
Effective Date: 11/01/00
TOG 1
1 of 3
CAUTION – PRINTED DOCUMENTS MAY NOT BE THE LATEST EDITION.
CHECK THE RISD INTERNAL WEB TO VERIFY THE LATEST EDITION IN THE TOG TABLE OF CONTENTS.
ACCEPTABLE USE
The Superintendent or designee shall develop and implement
administrative regulations, guidelines, and user agreements, consistent
with the purposes and mission of the District and applicable law as
necessary to administer this policy. [See CQ (REGULATION)- TOG 2,
Electronic Communication and Data Management Acceptable Use Plan
(AUP)]
Access to the District’s electronic communication and data
management systems is a privilege, not a right. All users shall be
required to acknowledge receipt and understanding of all administrative
regulations governing use of the system and shall agree in writing to
comply with any regulations and guidelines as a condition of system
access. The District reserves the right to monitor all activity on its
electronic communication and data management systems.
The District expects that all users will transmit information only in an
appropriate and responsible manner. Any display or transmission of
sexually explicit images, messages, or cartoons, or any use of the
electronic communications systems that contains ethnic or racial slurs
or epithets, or any material that might be construed as harassing or
disparaging of others on the grounds of race, national origin, sex, age,
religion, or disability violates this policy and is strictly prohibited.
Standards of student and employee conduct as stated in the existing
Student Code of Conduct, Employee Handbook, and Board Policies
apply to all on-line activity.
CONFIDENTIALITY
OF INFORMATION
Effective Date: 11/01/00
Information transmitted via the District’s electronic communication
and data management systems is considered confidential District
information and may not be disclosed to persons other than the
intended recipient without prior authorization. Users must closely
monitor their system passwords. In order to maintain the integrity of
the District’s electronic communication and data management systems,
users should not disclose their passwords to any other person. No user
should attempt to gain access to another user’s electronic mailbox,
telephone voicemail box, computer files, or Internet account unless
expressly authorized to do so by the user whose systems are being
accessed, or by an authorized representative of the District. Any user
who receives information such as electronic mail messages in error
should not read the message, but should instead return the message to
the sender. Unauthorized access or attempts to access the District’s
electronic communication and data management systems are strictly
prohibited and will result in appropriate disciplinary action.
TOG 1
2 of 3
CAUTION – PRINTED DOCUMENTS MAY NOT BE THE LATEST EDITION.
CHECK THE RISD INTERNAL WEB TO VERIFY THE LATEST EDITION IN THE TOG TABLE OF CONTENTS.
MONITORED USE
Electronic mail transmissions and other use of the electronic
communication and data management systems by students and
employees are not private and may be monitored, reviewed, audited,
intercepted, accessed, or disclosed at any time by designated District
staff to ensure appropriate use.
OWNERSHIP OF
INTELLECTUAL
PROPERTY
The District retains all rights and ownership to all programs, data,
materials, and electronic works created by District employees.
Users of the District’s electronic communication and data management
system shall not send (upload) or receive (download) copyrighted
materials, trade secrets, proprietary information, software programs, or
similar materials except as authorized by the system administrator or
designee.
System users may not redistribute copyrighted programs or data except
with the written permission of the copyright holder or designee unless
permitted by the doctrine of fair use.
DISCLAIMER OF
LIABILITY
The District shall not be liable for users’ inappropriate use of electronic
communications resources or violations of copyright restrictions or
other laws, users’ mistakes or negligence, and costs incurred by users.
The District shall not be responsible for ensuring the accuracy, age
appropriateness, or usability of any information found on the Internet.
No warranties of any kind are offered either expressed or implied.
VIOLATIONS/
SANCTIONS
Non-compliance with this policy may result in suspension of access or
termination of privileges and other disciplinary action consistent with
Board policies and state law. [See the Employee Handbook and the
Student Code of Conduct, Categories I and II, and Board Policies DH,
FN series, and FO series.] Violations of law may result in criminal
prosecution as well as disciplinary action by the District. Persons
whose violations of this policy result in system disruption or damage
may be responsible for reimbursement of costs incurred in system
restoration.
Effective Date: 11/01/00
TOG 1
3 of 3